Morrow County Court of Common Pleas, Ohio Sealing & Redaction Procedures

CRITICAL

The BCI fingerprint report must be docketed, secured, and placed in the confidential folder within the case file.

Upon the filing of the BCI report (Form 2-71, fingerprints only), it is docketed into the court’s case management system and secured, then placed in the confidential folder held within the case file. (This form is submitted to the State by the sheriff's office.)

CRITICAL

After Notice to the Prosecutor’s Office, the Court shall conduct a hearing to determine whether the person’s record should be expunged within thirty (30) days after the Court receives a response from the Prosecutor. If no response, or the Prosecutor does not object, the Court may order the records expunged without a hearing on the motion or application.

After Notice to the Prosecutor’s Office, the Court shall conduct a hearing to determine whether the person’s record should be expunged within thirty (30) days after the Court receives a response from the Prosecutor. If no response, or the Prosecutor does not object, the Court may order the records expunged without a hearing on the motion or application.

CRITICALCivil cases

The BCI fingerprint report must be docketed, secured, and placed in the confidential folder in the case file.

Upon the filing of the BCI report (Form 2-71, fingerprints only), it is docketed into the court’s case management system and secured, then placed in the confidential folder held within the case file. (This form is submitted to the State by the sheriff's office.)

CRITICAL

Specified juvenile, victim-related, and Job and Family Services records may not be made public beyond the case number and event or case nature without a written court order.

5.00 Reports and records of Juvenile proceedings, Juvenile Probation, Victim Witness, Victim Impact and Job and Family Services are confidential information and shall not be made public beyond case number and nature of the event or the case without a written order of this Court.

CRITICAL

5.02 Juvenile Traffic records maintained by the Court are confidential and shall not be made public. Inspection of such records by attorneys or interested parties shall not be allowed without the express approval of the Court.

5.02 Juvenile Traffic records maintained by the Court are confidential and shall not be made public. Inspection of such records by attorneys or interested parties shall not be allowed without the express approval of the Court.

CRITICAL

The Deputy Clerk must automatically seal records in unruly, juvenile traffic offender, and juvenile tobacco offender cases six months after the case terminates.

With unruly adjudications, juvenile traffic offender or juvenile tobacco offender adjudications, the Deputy Clerk shall automatically seal the records after six months from the termination of the case.

CRITICAL

After a sealing application is filed, the Deputy Clerk must notify the Prosecutor; an objection requires a hearing, while no response or no objection within 30 days allows the Court to order sealing without a hearing after notice from the Deputy Clerk.

Upon the filing of the application, the Deputy Clerk shall notify the Prosecutor. If the Prosecutor files an objection to sealing the juvenile’s record the Court shall hold a hearing to determine whether to seal the record. If there is no response or the Prosecutor does not object in 30 days, the Deputy Clerk shall notify the Court and the Court may then Order the records sealed, without holding a hearing.

CRITICAL

Once an order sealing or expunging a record is journalized, the Deputy Clerk’s Office must notify the appropriate court departments, law enforcement, and other agencies as required by statute.

Upon journalization of the order to seal or expunge the person’s record, the Deputy Clerk’s Office shall notify all appropriate court departments, law enforcement and other agencies as required by statute.

CRITICAL

Juvenile Probation files, including the Family History, are confidential and may not be made public; attorneys or interested parties may inspect them only by leave of the Court.

Juvenile Probation files including the Family History shall be considered confidential information and shall not be made public. Inspection by attorneys or interested parties may be allowed by leave of the Court.

CRITICAL

Inspection of Juvenile Court records is governed by Ohio Juvenile Rule 32(C), specified court-directed reports may not be copied by counsel without express court approval, and the Court may limit or deny inspection.

5.01 Inspection of Juvenile Court records by attorneys or other interested parties shall be governed by Rule 32 [C] of the Ohio Rules of Juvenile Procedure. Any Pre-Disciplinary Investigation, physical examination, or mental health report or evaluation prepared at the direction of the Court shall not be copied by counsel without the express approval of the Court. The Court may limit or deny inspection pursuant to Rule 32 [C] of the Ohio Rules of Juvenile Procedure.

CRITICAL

Social Security numbers and other information required to be excluded from the public record must be redacted under court rules, while CQE records retain their public or non-public status as provided by law.

5. All social security numbers and other information that must be excluded from public record shall be redacted in accordance with the rules of this court and the Rules of Superintendence. Records or information received by a court to assist the court with making its decision under Section 2953.25 of the Revised Code, including information included on a petition, shall retain their character as public or non-public records, as otherwise provided in law.

WARNING

Personal identifiers in all matters before the Court must be handled under Rules 44–47 of the Rules of Superintendence for the Courts of Ohio.

5.04 Rules 44-47 of the Rules of Superintendence for the Courts of Ohio, (copies of which are attached hereto and incorporated herein by reference) which became effective on July 1, 2009, shall govern the handling of personal identifier’s in all matters before this Court. Form 1 in the Appendix.

WARNING

After a juvenile-delinquency case terminates, a juvenile under 18 may apply to seal the record after six months; a person who is 18 or older may request sealing if all court orders were completed when the case terminated.

After adjudication as a Juvenile Delinquent, juveniles who are under 18 may file an application to seal the record with the Court after six (6) months from the termination of the case. Juveniles who are 18 years of age or older may file a request to seal a juvenile court record if they have completed all court orders when the case is terminated. RC 2151.356.