Oakwood Municipal Court, Ohio Document Filing Requirements

CRITICAL

Applies to

Pretrial diversion agreement

Each defendant accepted into the pretrial diversion program must sign a written agreement stating the program's conditions.

Each defendant accepted into this pretrial diversion program must sign a written agreement setting out the conditions of participation in the program.

CRITICAL

Applies to

Complaint and subsequent pleadings or motions

Must include

caption, case number

Complaints must identify each party by name and known address in the caption; subsequent pleadings and motions must state the case number and first plaintiff and defendant on each side, and pleadings joining new parties must identify each new party by name and known address in the caption.

The caption of the complaint shall state the name and address, if known, of each party. Subsequent pleadings and motions shall state the case number, the name of the first party plaintiff and the first party defendant on each side. For all subsequent pleadings in which new parties are joined, the name and the address, if known, of each new party shall be stated in the caption of the pleading.

CRITICAL

Applies to

Hard copy filing

The original filed document must be signed by the party’s attorney, or by the party if unrepresented.

The original of every document filed in the Court shall be signed by an attorney representing the party on whose behalf the document is filed. A party who is not represented by an attorney shall sign the document being filed.

CRITICAL

Applies to

Motion to deem filed

Any motion seeking to deem an outage-delayed document filed as of its attempted submission date must be properly supported.

3. Motion to Deem Filed as of Date Electronically Submitted. Filers who are unable to electronically submit their filings due to a system outage, and who then submit their filings no later than the next business day after an official acknowledgement of the system outage, may file a properly supported motion for an order permitting the document to be deemed filed as of the date it was electronically submitted.

CRITICAL

Applies to

Protection order and form 10 a

The completed, executed Protection Order and Form 10-A must be docketed and imaged in CMS.

(D) The completed and executed Protection Order and Form 10-A shall be docketed and imaged in the Court Management System (CMS).

CRITICAL

Applies to

Motion

The moving party must serve and file with the motion a brief statement of reasons and supporting authorities, plus relevant documentary evidence if the motion relies on facts outside the record.

(B) The moving party shall serve and file with his or her motion a brief written statement of reasons in support of the motion and a list of citations of the authorities on which he or she relies. If the motion requires the consideration of facts not appearing in the record, he or she shall also serve and file copies of all affidavits, depositions, photographs or other documentary evidence which he or she desires to submit in opposition to the motion.

CRITICAL

Applies to

Form 10 a protection order notice to ncic

The Court must ensure Form 10-A, the Protection Order Notice to NCIC, is completed.

(C) Ensure Form 10-A: Protection Order Notice to NCIC has been completed.

CRITICAL

Applies to

Motion or brief

A motion or brief citing a statute or regulation outside the listed Ohio sources must include a copy of that statute or regulation.

(G) All motions and briefs containing references to statutes or regulations other than the Ohio Revised Code, Ohio Administrative Code or the Ohio Rules of Court shall have attached to the motion or brief a copy of the statute or regulation.

CRITICAL

Applies to

Motion for advancement

A motion to advance proceedings must be submitted to the Court in writing, with a copy served on opposing parties or counsel.

(D) Motions for advancement of proceedings shall be submitted to the Court in writing with a copy served upon opposing parties or counsel.

CRITICAL

Applies to

Form 95 ncic mental health notice

The Clerk must docket Form 95’s completion, maintain the original case file, and transmit a copy of the form to the Oakwood Police Department.

The Clerk of Courts shall docket the completion of Form 95, maintain the original case file and transmit a copy of the completed form to the Oakwood Police Department

CRITICAL

Applies to

Trial brief

The civil-jury trial brief must cover the issues and law counsel expects the judge to present to and use to instruct the jury.

In all civil jury cases, attorneys for all parties to the action shall, at least five (5) days before date of trial, furnish to the Court a brief of the issues and the law they expect the judge to present to and instruct the jury.

CRITICAL

Applies to

Trial brief

An ordered trial brief must address the issues identified in the order and provide authorities supporting the propositions counsel intends to assert at trial.

The briefs shall relate to the issues referred to in the order and contain authorities supporting the propositions which counsel intends asserting during trial.

CRITICAL

Applies to

Surety bail bond posting

Surety bail bond agents need not register with the Court before posting a bond, but must present the listed license, identification, and case-specific power-of-attorney documents before posting bail.

Pursuant to Ohio Revised Code 3905.87(A), surety bail bond agents are not required to register with the Court prior to posting a surety bond. They will, however, be required to present all of the following documents prior to posting bail: 1. A COPY OF SURETY BAIL BOND LICENSE 2. A COPY OF DRIVER'S LICENSE OR STATE I.D. CARD 3. A CERTIFIED COPY OF POWER OF ATTORNEY FROM THE INSURER FOR THE SPECIFIC CASE INVOLVED AND THE SPECIFIC AMOUNT AS SET BY THE COURT.

CRITICAL

Applies to

E filed document

An e-filed document requiring an attorney’s or filing party’s signature must be signed by hand or use one of the specified signature formats.

E-filed documents that require an attorney's or filing party's signature must be signed by hand or as follows: /s/Attorney Name Attorney Name, Registration Number Attorney tor [Party] Law Firm Address Telephone Number Email Address or /s/Party Signature Party's Name Address Telephone Number Email Address

CRITICAL

Applies to

Attorney access form

An attorney registering for E-Filing must complete the Attorney Access Form and submit it to the Clerk’s Office by hard copy or email.

To register for E-Filing, an attorney must complete the Attorney Access Form, which can be found on the Clerk of Court's website and submit the completed form to the Clerk's Office via hard copy or email.

CRITICAL

Applies to

Protection order

The Court must review the protection order and obtain the Defendant’s signature in all required areas.

(A) Review and obtain Defendant signature in all required areas.

CRITICAL

Applies to

Waiver of time

A waiver of time must be filed in the case in exchange for the Law Department’s approval of the arraignment procedure.

The Law Department also requires a waiver of time be filed in the case in exchange for this approval.

CRITICAL

Applies to

Jury questionnaire and applicable excuse exemption or deferral request

Prospective jurors must complete a jury questionnaire and, when applicable, submit a request for excuse, exemption, or deferral.

Further, all prospective jurors shall be required to complete a jury questionnaire and, if appropriate, a request for excuse, exemption or a deferral.

CRITICAL

Applies to

Motion

A motion to file a document instanter after missing a non-jurisdictional deadline must include a signed declaration explaining the failure to meet the deadline.

a. The motion must be accompanied by a signed declaration explaining the failure to meet the deadline.

CRITICAL

Applies to

Motion

Each civil motion must be accompanied by a written memorandum containing citations or counsel’s arguments.

All motions must be in writing and accompanied by a written memorandum containing citations or the arguments of counsel.

CRITICAL

Applies to

Form 95 ncic mental health notice

For the specified criminal adjudications, the Court must complete Form 95 with all required information at the time of plea or adjudication.

Upon a Defendant pleading guilty or being found guilty of an offense of violence as defined by Ohio Revised Code, Section 2901.01(A)(9)(a) or any substantially similar municipal ordinance; or pleading guilty or being found guilty of conspiracy or attempt to commit or complicity in committing an offense of violence as defined by Ohio Revised Code, Section 2901.01(A)(9)(a); or any substantially similar municipal ordinance and being ordered to a mental health evaluation; or being found not guilty by reason of insanity; or being found incompetent to stand trial, the Court shall complete Form 95: NCIC Mental Health Notice with all required information at the time of plea or adjudication.

CRITICAL

Applies to

Interpreter request

In a criminal or civil case, the party requesting a Court appointed interpreter or translator shall make a written request to the Court at least one week before the date of the trial or hearing. The request shall state the specific language required and any dialect, if applicable. The Court may waive the written request requirement.

In a criminal or civil case, the party requesting a Court appointed interpreter or translator shall make a written request to the Court at least one week before the date of the trial or hearing. The request shall state the specific language required and any dialect, if applicable. The Court may waive the written request requirement.

CRITICAL

Applies to

Pleading motion brief or other paper

Every filed pleading, motion, brief, or other paper must have a title and identify the filing attorney and specified contact information, or identify the filing party if unrepresented.

Every pleading, motion, brief or other paper filed in a case shall be identified by title, and shall bear the name of the individual attorney, the firm, if any, office address and telephone number of the attorney filing the same, or if there be no attorney, then the party filing the same.

CRITICAL

Applies to

Small claim transfer request

To request transfer of a small claim to the regular docket, the defending party must file a motion and affidavit.

Upon filing of motion and affidavit by the defending party, as required by O.R.C. 1925.10, and upon payment of the required cost, the small claim may be transferred to the regular docket.

CRITICAL

Applies to

Motion

Each criminal motion must be accompanied by a written memorandum containing counsel’s arguments.

All motions shall be made in writing, and accompanied by a written memorandum containing the arguments of counsel.

CRITICAL

Applies to

Revised document

A revised document must be identified as revised and include the original filing date in its title.

(C) The revised document must be so identified and must reference the date of the filing of the document being revised in its title. For example, a document submitted in place of a motion to dismiss that was filed on June 1, 2025 should be titled, "Revised Motion to Dismiss (original filed on June 1, 2025)."

CRITICAL

Applies to

Affidavit and order

Sufficient copies of the affidavit and order must be furnished for service on each garnishee and defendant required to be served.

sufficient copies of the affidavit and order shall be furnished for service upon the garnishee and the defendant(s) as are required to be served.

CRITICAL

Applies to

Final settlement

A final settlement must be fully executed and filed with the Court before the hearing or trial date.

Final settlement, by agreed judgment entry, dismissal or other, must be fully executed and filed with the Court prior to the date of the hearing or trial.

CRITICAL

Applies to

Motion or brief

A motion or brief citing or referring to an unreported Court decision must include a copy of that decision.

Copies of unreported Court decisions cited or referred to in a motion or brief shall also be attached to the motion or brief.

CRITICAL

Applies to

Pleading motion or other filed document

Pleadings, motions, and other filed documents must contain the signature of the party or the party’s attorney in accordance with Civil Rule 11.

All pleadings, motions and other documents filed with the Court shall contain the signature of the party or attorney representing the party in accordance with Civil Rule 11.

CRITICAL

Applies to

Jury service excuse exemption or deferral request

Requests for excuse, exemption, or deferral must be written and accompanied by appropriate documentation, except in exigent circumstances or for good cause shown.

Except in exigent circumstances or for good cause shown, all requests for excuse, exemption or deferral must be made in writing and shall be accompanied by appropriate documentation.

WARNING

Applies to

Transcript request

To obtain a downloaded recording for a transcript, a party must file a written praecipe or request and provide an email address and new, unopened digital media.

If a party seeks to obtain a transcript of the proceedings for appeal or use in other Court proceedings, a praecipe/request in writing shall be filed to obtain a downloaded copy of the proceedings, which will be provided to the requesting party by the Clerk. The party must provide an email address and digital means (CD, Flash Drive, etc), new and unopened, for the recording to be downloaded to.

WARNING

Applies to

Request for rejection

Before acceptance, a filer may timely request rejection of a document, and the request must identify the case number or e-file confirmation number.

(A) Prior to acceptance for filing, the Clerk may reject document from the E-Filing Portal upon timely request by the e-Filer. The request for rejection must contain either the case number or the e-File Confirmation Number of the Filing sought to be rejected.

WARNING

Applies to

Document submitted via e file portal

A document submitted through the e-File Portal must not also be mailed or provided in hard copy to the Court or Clerk.

Documents submitted via the e-File Portal shall not also be mailed or provided via hard copy to the Court or the Clerk of Courts.

WARNING

Applies to

Memorandum

The pretrial conference shall be conducted in accordance with Rule 17.1 of the Ohio Rules of Criminal Procedure and, if necessary or ordered, a memorandum of the matters agreed upon should be filed in the case.

The pretrial conference shall be conducted in accordance with Rule 17.1 of the Ohio Rules of Criminal Procedure and, if necessary or ordered, a memorandum of the matters agreed upon should be filed in the case.

WARNING

Applies to

Court reporter request

A party or counsel who wants a Court reporter must submit a written request.

If counsel or a party desires a Court reporter then the counsel or party must make a written request for a Court reporter.

WARNING

Applies to

Marriage ceremony

A marriage license or certificate is required at the time of the ceremony.

your marriage license/certificate is required at the time of the ceremony.

INFO

Applies to

Written not guilty plea

With Law Department approval, a defendant through counsel may waive formal arraignment without appearing in order to enter a written not-guilty plea.

In accordance with Rule 10 (B) of the Ohio Rules of Criminal Procedure, and with the approval of the Oakwood Law Department, a defendant, by or through counsel, may waive formal arraignment without the presence of the defendant, for the purpose of entering a written not guilty plea, similar to the procedure set out in Ohio Traffic Rule 8(C).

INFO

Applies to

Hard copy search warrant or court order

A hard-copy search warrant or Court order electronically signed by a Judge or Law Enforcement Officer may be filed like a document bearing an original signature.

A hard copy document which is a search warrant or a Court order and which was signed electronically by a Judge or a Law Enforcement Officer may be filed with the Court, just as a document which has an original signature may be filed with the Court (See "D" below).