Oakwood Municipal Court, Ohio Document Format Requirements

CRITICAL

Opposing counsel must respond to a civil motion in writing within 14 days of service, unless the Court sets a different time.

Opposing counsel shall respond in writing, within fourteen (14) days of service of the motion, unless a different time is set by Court order.

CRITICAL

Format

PDF

All documents submitted for e-Filing must be in PDF format.

All documents submitted for e-Filing shall be filed in Portable Document Format (PDF).

CRITICAL

Applies to

Facsimile filed document

A document authorized for facsimile filing must include a copy or scan of the original signature, or a printed-name signature line in the stated /s/ format.

A document that may be filed by facsimile pursuant to the local rules of this Court or by Court order shall include a copy of the signature or scanned version of the person's original signature or a signature line with a backslash followed by a "s" followed by a backslash and then the person's name in print (e.g., /s/ John T. Smith).

CRITICAL

Format

PDF

A document bearing the signature of a nonparty must be submitted electronically only as a hand-signed, scanned PDF.

A document containing the signature of a party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.

CRITICAL

Civil motions must be made in writing.

All motions must be in writing and accompanied by a written memorandum containing citations or the arguments of counsel.

CRITICAL

Pleadings and motions must be legibly typewritten or printed on paper sized as stated in the rule.

(A) All pleadings and motions shall be legibly typewritten or printed on paper sized & 1/2 inches by 11 inches.

CRITICAL

Criminal motions must be made in writing.

All motions shall be made in writing, and accompanied by a written memorandum containing the arguments of counsel.

CRITICAL

The BMV report must use the format prescribed by the BMV.

(C) The report shall be in the format as prescribed by the Bureau of Motor Vehicles (BMV).

WARNING

An e-filed document must not contain internal or external links to other documents or references to the Court’s E-Filing Portal.

An e-Filed document may not contain internal or external links to other documents or reterences to the court's E-Filing Portal.

WARNING

Use correct electronic file forms and submit no more than one document in each uploaded file.

the use of incorrect electronic file forms; ... submitting multiple documents in one uploaded file

WARNING

Only one captioned document may be included in each e-Filing, but attachments to a motion, brief, or other filed document may be included with it.

Only one captioned document may be filed per e-Filing. This provision does not preclude the inclusion of attachments to a motion, brief, or other filed document in the same e-Filing.

WARNING

Affidavits and orders in aid of execution proceedings must be typed.

Affidavits and orders in aid of execution proceedings shall be typed

WARNING

A signature made by another person and initialed by the person signing the document is not permitted.

Signatures signed by another person and initialed by the person signing the document are not permitted.

WARNING

Applies to

Facsimile filing

Fax filings must be legible when received; the Clerks may reject an illegible document and must promptly notify the sender.

All documents filed with the Clerks by facsimile transmission must be legible when received by the Clerks. The Clerks may reject any document which is illegible, in whole or part and upon doing so, shall promptly notify the sender of the condition or quality of the document.

WARNING

An electronically produced citation or ticket must conform substantively to the applicable Ohio Uniform Traffic Ticket or criminal citation.

The electronically produced citation or ticket shall conform in all substantive respects to the Ohio Uniform Traffic Ticket or criminal citation, as applicable.

WARNING

The Court may strike an accepted document that does not substantially comply with its formatting rules, on its own or on a party's motion.

(A)If, despite the Clerk's review, a document accepted for filing does not substantially comply with this Court's formatting rules, the Court may, either sua sponte or on the motion of any party, strike the improperly formatted document.

WARNING

For good cause, Clerks may waive the formal requirements in the interest of justice for an unrepresented party in small claims, forcible entry and detainer, or other cases or proceedings.

For good cause shown, the Clerks are authorized to waive this requirement for cases involving small claims, forcible entry and detainer or other types of cases or proceedings in the interest of justice when the party is not represented by counsel.