Painesville Municipal Court, Ohio Electronic Filing Rules

CRITICAL

Applies to

Facsimile filing

Documents faxed through a third party and then forwarded to the court are unacceptable unless the filing party can verify them.

Documents faxed to/from a 3rd party, then forwarded to the Court are not acceptable unless verifiable to the party filing same.

CRITICAL

No person may use or allow another person to use someone else’s password for electronic filing.

4. No person shall utilize, or allow another person to utilize, the password of another in connection with electronic filing.

CRITICAL

The clerk must provide electronic filing service for documents and cases designated by the presiding judge’s administrative order.

A. The clerk shall provide electronic filing service to all court users for all documents in any category of cases or any particular case as designated by an administrative order of the presiding judge.

CRITICAL

No filer may electronically file a document containing a social security number, an individual’s listed account numbers, or the specified information about a minor.

4. No filer shall electronically file any document containing the following information: a. Social security numbers; b. Account numbers for an individual’s bank account, security account, debit card, charge card, or credit card; or c. Information concerning a minor, including the minor’s date of birth, age, or telephone number, or address.

CRITICAL

An attorney may authorize electronic filing on the attorney’s behalf only by an employee or a retained electronic-filing service provider.

2. No attorney shall authorize anyone to electronically file on that attorney’s behalf, other than his/her employee or a service provider retained to assist in electronic filing.

CRITICAL

Applies to

Ticket

Electronically produced tickets are permitted if they conform in all substantive respects, including layout and content, to the Ohio Uniform Traffic Ticket.

Pursuant to Rule 3F of the Ohio Traffic Rules the use of electronically produced tickets is hereby permitted provided that the ticket conforms in all substantive respects, including lay-out and content, to the “Ohio Uniform Traffic Ticket”.

CRITICAL

Applies to

Facsimile filing

Fax filings must be transmitted directly through the facsimile equipment operated by the Clerk of Court.

Fax filings may only be transmitted directly through the facsimile equipment operated by the Clerk of Court.

CRITICAL

Applies to

New complaints and garnishments

New complaints and garnishments will not be accepted for fax filing.

The following documents will not be accepted for fax filing: New Complaints, and Garnishments.

WARNING

Email communications to the court are not legal communications and will not be received, ruled upon, or entered into the record unless a judge authorizes them.

2. “Electronic mail” means messages sent by a user and received by another through an electronic service system utilizing the Internet. Any communication sent to the court by electronic mail is not considered a legal communication of any form and will not be received or ruled upon by a judge or entered into the court record, unless otherwise authorized by a Judge.

WARNING

Ohio Uniform Traffic Tickets, criminal complaints, and small claims complaints may be electronically filed subject to the stated conditions.

P. The following documents may be filed by electronic means with the court subject to the conditions set forth herein. 1. Ohio Uniform Traffic Tickets (OUTT) a. If an OUTT is filed by electronic means, the issuing officer shall provide the defendant with a paper copy of the ticket pursuant to Ohio Traffic Rule 3(E). b. A law enforcement officer who files a ticket electronically shall be considered to have certified the ticket which shall have the same rights, responsibilities, and liabilities as with all other tickets issued pursuant to the Ohio Traffic Rules. 2. Criminal complaints shall comply with Ohio Criminal Rule 3. 3. Small claims complaints shall comply with Ohio Revised Code 1925.04(B).

WARNING

Anyone who elects electronic filing bears the risk of transmission delays, disruptions, interruptions, and document readability problems.

L. Any attorney, party or other person who elects to file any document electronically shall be responsible for any delay, disruption, interruption of the electronic signals, and readability of the document, and accepts the full risk that the document may not be properly filed with the clerk as a result.

INFO

Pleadings and other papers may be filed by fax with the Clerk of Court at the stated number, subject to the rule’s conditions.

Pleadings and other papers may be filed with the Clerk of Court by facsimile transmission to (440) 352-0028 subject to the following conditions:

INFO

When electronic filing is authorized, the electronically filed document is part of the official record and any maintained paper record is a copy.

B. In matters where electronic filing is authorized by administrative order, the electronically filed document will be part of the official court record. Paper records, if maintained, will be considered a copy of the official court record.

INFO

A document filed by fax is accepted as the effective original filing.

A document filed by fax shall be accepted as the effective original filing.