Pickaway County Court of Common Pleas, Ohio Document Filing Requirements

CRITICAL

Applies to

Case document

Personal identifier information must be submitted separately using Form K from the appendix.

The party shall submit that information separately, using Form K as provided in the appendix.

CRITICAL

Applies to

Written advice to court

If an estate is opened only to admit the will or file an estate tax return, with no further administration contemplated, the attorney must advise the Court in writing at filing.

When an estate is opened for purposes of admitting the will only or filing an estate tax only or both and no further administration is contemplated, the attorney shall so advise the Court in writing at the time of filing.

CRITICAL

Applies to

Application

The guardian ad litem application must include a resume, a pre-service training certificate, a criminal background check, and the original background disclosure statement.

This application must be accompanied by: (1) a resume stating the applicant’s training, experience and expertise demonstrating the applicant’s ability to successfully perform the duties and responsibilities of the guardian ad litem. You may also include any other training or experience, including foreign language proficiency, that would be helpful in the role of a guardian ad litem; (2) a copy of the applicant’s certificate for completing the required pre-service training; (3) a copy of the applicant’s criminal background check; (4) the applicant’s original background disclosure statement;

CRITICAL

Applies to

Receiver plan or report submission

Must include

proposed order

A proposed entry approving the receiver’s plan or report must accompany the courtesy copy submitted to chambers.

A courtesy copy of each receiver’s plan and report shall be submitted to chambers, together with a proposed entry approving the plan or report.

CRITICAL

The party requesting posting-and-mail service must prepare the motion, supporting affidavit, authorizing entry, and notice for posting.

In all cases when service of process is to be accomplished by posting and mail, it shall be the responsibility of the party requesting that service to prepare the Motion for Posting and Mail, Affidavit in Support, Entry authorizing Service by Posting and Mail, and the Notice for Posting.

CRITICAL

Applies to

Preliminary account

VIII. Petitioner’s Preliminary Account

VIII. Petitioner’s Preliminary Account

CRITICAL

Applies to

Guardian ad litem appointment request

A party seeking a guardian ad litem in a parentage action must file a written request at least 30 days before the custody or visitation hearing.

A party requesting the appointment of a guardian ad litem in a parentage action shall file a written request no later than thirty (30) days prior to the hearing scheduled to determine custody or visitation issues.

CRITICAL

Applies to

Expense reimbursement request

A request for expense reimbursement must include copies of receipts evidencing the expenditures.

If reimbursement is sought for expenses, a copy of the receipts evidencing such expenditure shall be submitted with the request for reimbursement.

CRITICAL

The party requesting service by posting and mail must prepare the motion, supporting affidavit, authorizing entry, and notice for posting.

In all cases when service of process is to be accomplished by posting and mail, it shall be the responsibility of the party requesting that service to prepare the Motion for Posting and Mail, Affidavit in Support, Entry authorizing Service by Posting and Mail and the Notice for Posting.

CRITICAL

Applies to

Proposed judgment entry

A proposed judgment entry subject to the specified civil rules must include clerk instructions for serving notice of judgment on all parties and counsel at their addresses.

Any proposed Judgment Entry submitted to the Court, which is subject to Civ. R. 58(B) as modified by Civ. R. 73(I), shall contain Instructions to the Clerk for Service of Notice of Judgment on all parties and counsel, along with their addresses.

CRITICAL

Applies to

Affidavit of fees

The attorney or guardian ad litem must submit an affidavit of fees to the Court no later than seven days after the final hearing.

No later than seven (7) days after final hearing in the matter on which the guardian ad litem has been appointed, the attorney/guardian ad litem shall submit an affidavit of fees to the Court.

CRITICAL

Applies to

Application for appointment

In an application to appoint a guardian for an incompetent adult, the applicant must disclose to the Court the names and addresses of all adult children of the proposed ward, in addition to identifying those entitled to hearing notice under Section 2111.04.

In addition to those entitled to notice of the hearing on an application for the appointment of an incompetent adult under Section 2111.04 of the Revised Code, the applicant shall disclose to the Court the names and addresses of all adult children of the proposed ward.

CRITICAL

Applies to

Wrongful death survival settlement application

The application must provide names and current addresses for the specified relatives, the deceased’s marital status if there is no surviving spouse, and birth dates for minor children.

(F) The names and current addresses of the surviving spouse (if none, indicate marital status of deceased, i.e. widowed, divorced, not married, etc.), children (birth date of minor children), parents, siblings, grandparents, and grandchildren.

WARNING

Applies to

Jury duty excuse request

Medical excuses, vacation requests, and requests for discharge from jury duty should be completed on the Juror Excuse Form and returned with the completed questionnaire in the provided envelope.

Any and all medical excuses, vacation requests and/or requests for discharge from jury duty should be completed on the Juror Excuse Form below and returned with the completed questionnaire in the self-addressed stamped envelope provided.

WARNING

When appropriate, an attorney requesting permission to withdraw must file a Notice of Appeal, Objection, or Motion to Set Aside a Magistrate’s Order to preserve the client’s rights.

When appropriate, file a Notice of Appeal, Objection, or Motion to Set Aside a Magistrate’s Order on behalf of client to preserve the client’s rights.

WARNING

Applies to

Guardian ad litem background disclosure

The guardian ad litem applicant affirms that answers are truthful and complete and acknowledges an ongoing duty to supplement them.

I, the undersigned applicant, have read the foregoing background disclosure statement and have answered all questions truthfully and completely. I understand that failure to answer any question completely and honestly will result in denial or loss of eligibility to serve as a guardian ad litem in the Pickaway County Court of Common Pleas, and may result in a referral to the City Law Director, County Prosecutor, or Disciplinary Counsel for appropriate action. I further understand that I have the ongoing duty to supplement any answers to the questions herein.

WARNING

Applies to

Final appealable journal entry

The directed final, appealable journal entry must provide for payment of court costs and specifically allocate costs exceeding the security cost deposit.

Provisions for payment of court costs, specifically allocating any court costs incurred over and above the security cost deposit.

WARNING

Applies to

Juror excuse form

A juror claiming to attend college outside Pickaway County must attach proof of registration.

I am a student attending college outside of Pickaway County. (Attach proof of registration.)

WARNING

Applies to

Juror excuse form

A juror over 75 requesting excusal must attach their date of birth.

I am over 75 years of age and request to be excused. (Attach date of birth.)

WARNING

Applies to

Juror excuse form

A juror claiming active military service must attach a copy of their orders.

I am actively serving in the military (Attach copy of orders.)

WARNING

Applies to

Court document

When an address is required on a court document, attorneys and fiduciaries must provide the specified address information, subject to the stated fiduciary exceptions.

(A) When required on a Court document, an attorney or fiduciary address must be a street address and, if applicable, any post office box numbers used as a mailing address. The address of the fiduciary must be the fiduciary’s legal residence. A fiduciary who is an attorney at law may use an office address. A corporate fiduciary shall identify its principal place of business.

WARNING

Applies to

Child support request

Child support requests should include a completed guideline worksheet.

Child support requests should have a completed guideline work sheet.

WARNING

Applies to

Juror excuse form

A juror claiming recent jury service must attach the last date of jury service.

I have served on jury duty in Common Pleas Court within the previous 12 months. (Attach last date of jury service.)

WARNING

Applies to

Fee statement

A detailed fee statement may be required which includes the itemization and date of service performed, time expended, identification of the individual performing the services and the hourly rate charged.

A detailed fee statement may be required which includes the itemization and date of service performed, time expended, identification of the individual performing the services and the hourly rate charged.

WARNING

Applies to

Journal entry

An entry approved by counsel must be endorsed and presented to the deciding Judge; if the Judge signs it, it must be filed with the Clerk.

When the entry is approved by counsel, it shall be so endorsed and presented to the Judge who made the decision for approval and if signed by the Judge shall be filed with the Clerk.

WARNING

Applies to

Guardian ad litem report

A Guardian ad Litem must prepare a written final report with recommendations and detail the listed activities and information considered.

A Guardian ad Litem shall prepare a written final report, including recommendations to the Court, within the times set forth in this division. The report shall detail the activities performed, hearings attended, persons interviewed, documents reviewed, experts consulted and all other relevant information considered by the Guardian ad Litem in reaching the recommendations and in accomplishing the duties required by statute, by Court rule, and in the Court’s Order of Appointment.

WARNING

Applies to

Service request

A request for service must include a time-stamped copy of the paper to be served.

Any request for service of a complaint, counterclaim, motion, order, or other paper requiring service pursuant to the Ohio Rules of Civil Procedure shall be accompanied by a time stamped copy of the paper to be served.

WARNING

Applies to

Physician release form

The physician’s release form requests details about the condition and its effect on jury service, the condition’s duration and the patient’s age, and an original physician signature; submission certifies the information as true under penalty of perjury.

Please provide a detailed description of the medical condition and how it would adversely affect this person’s ability to serve on a jury. Is this condition permanent? (circle one) Yes No Patient’s age: ______________ If the condition is temporary, when will the patient be able to serve? (circle one) 30 days 60 days 90 days Other (please specify) ___________________________ SUBMISSION OF THIS CERTIFICATE TO JUDGE MATTHEW H. CHAFIN, PICKAWAY COUNTY COMMON PLEAS COURT, CERTIFIES UNDER PENALTY OF PERJURY, BY THE SUBMITTER, THAT THE FOREGOING IS TRUE AND CORRECT. ______________________________________________________________________________________________ Physician’s Signature (Original signature ONLY) Date

WARNING

Applies to

Custody evaluator continuing education report

Custody evaluators must submit an annual report to the court documenting completion of continuing education requirements.

Custody evaluators shall provide a report to the court annually outlining their completion of these requirements.

WARNING

Applies to

Pleadings

To receive returned time-stamped copies, present additional copies of the pleadings to the Clerk at filing.

If you wish to have any time-stamped copies of the pleadings returned to you, additional copies will need to be presented to the Clerk at the time of filing.

WARNING

Applies to

Separation agreement amendments

The separation agreement may be modified before or during the final hearing, and time-stamped copies of amendments must be presented at that hearing.

(Modifications to the Separation Agreement can be made prior to or during the final hearing; Time-stamped copies with any amendments must be presented at the final hearing)

WARNING

Applies to

Fax filed document

A fax filer need not submit the source document to the Clerk, but must keep it and make it available to the Court on request.

The person making a fax filing need not file any source document with the Clerk of Court but must, however, maintain in his or her records and have available for production on request by the Court the source document filed

WARNING

Applies to

Annual continuing education report

Custody evaluators must provide the court an annual report documenting completion of continuing education requirements.

Custody evaluators shall provide a report to the court annually outlining their completion of these requirements.

WARNING

Applies to

Juror excuse form

A juror claiming active membership in a cloistered religious organization or recognized Amish sect must attach a detailed explanation.

I am an active member of a cloistered religious organization or a recognized Amish sect. (Attach detailed explanation.)

WARNING

Applies to

Juror excuse form

A juror claiming a recent death or dangerous illness of a spouse or near relative must state the relationship and attach medical documentation.

The recent death or dangerous illness of my spouse or near relative (state relationship). (Attach medical documentation.)

WARNING

Applies to

Juror excuse form

A juror claiming that attendance would materially injure the public interest must attach a detailed explanation.

The interest of the public will be materially injured by my attendance. (Attach detailed explanation.)

WARNING

Applies to

Guardian ad litem report

The Guardian ad Litem’s report may not be entered into direct evidence without the Guardian ad Litem’s testimony unless the parties agree and the Court approves.

Unless otherwise agreed by the parties and approved by the Court, the report of the Guardian ad Litem shall not be entered into direct evidence absent testimony by the Guardian ad Litem.

WARNING

Applies to

Exhibits

Exhibits must be disposed of according to Supreme Rule 26.

(C) Disposal of exhibits shall be conducted pursuant to SUP. R. 26.

WARNING

Applies to

Guardian ad litem report

A copy of the final report must be provided to the Court at the hearing.

A copy of the final report shall be provided to the Court at the hearing.

WARNING

Applies to

Application

Applicants willing to accept a lesser amount or requiring an additional deposit should enter the amount on the application.

If you are willing to accept a lesser amount or will require an additional deposit, please enter the amount: $ .

WARNING

Applies to

Trial attorney designation

Unless otherwise ordered, parties who are not self-represented must be represented on the record by a designated trial attorney.

Unless otherwise ordered, and in all actions filed, transferred or removed to this Court, all parties who are not representing themselves shall be represented on record by a "trial attorney".

WARNING

Applies to

Application

Incomplete applications will be rejected and returned for completion.

Incomplete applications will not be accepted and will be returned to you for completion.

WARNING

Applies to

Court appointment list request

Persons desiring appointments and seeking to be added to the list should provide to the Court in writing a brief summary describing their qualifications, skills, and any special expertise, along with the position(s) sought to be considered for appointment.

Persons desiring appointments and seeking to be added to the list should provide to the Court in writing a brief summary describing their qualifications, skills, and any special expertise, along with the position(s) sought to be considered for appointment.

WARNING

Applies to

Juror excuse form

A juror claiming an incapacitating mental or physical condition must attach Form B, the Physician’s Release.

I have a mental or physical condition that renders me incapable of performing jury service. (Attach Form B, Physician’s Release, found on next page)

WARNING

Applies to

Juror excuse form

A juror claiming no longer to reside in Pickaway County must attach a new address and phone number.

I am no longer a resident of Pickaway County. (Attach new street address, city, state, zip and phone number.)

WARNING

Applies to

Account

Vouchers need not be filed with an account in a decedent’s estate if Standard Probate Form 13.0 and the Certificate of Service of Account to Heirs and Beneficiaries (Standard Probate Form 13.9) are submitted with it.

Vouchers are not required to be filed with accounts filed in decedent’s estates provided that Standard Probate Form 13.0 is filed and a Certificate of Service of Account to Heirs and Beneficiaries (Standard Probate Form 13.9) is submitted with the account.

WARNING

Applies to

Emergency guardianship application

File an Affidavit in Support of the Application set forth above, which should include, but not be limited to the following information: Information describing the imminent risk of significant injury to the person or property of the minor or incompetent; the nature or type of significant injuries that might result without Court order; a description and location of property that might suffer significant injury; the date the imminent risk was discovered by the applicant; the reasonable efforts that the applicant has taken to otherwise prevent significant injury without Court order;

File an Affidavit in Support of the Application set forth above, which should include, but not be limited to the following information: Information describing the imminent risk of significant injury to the person or property of the minor or incompetent; the nature or type of significant injuries that might result without Court order; a description and location of property that might suffer significant injury; the date the imminent risk was discovered by the applicant; the reasonable efforts that the applicant has taken to otherwise prevent significant injury without Court order;

WARNING

Applies to

Final entry

If the court approves the Guardian ad Litem’s fees, they must be included in the final entry.

If approved by the court, said fees shall be made a part of the final entry.

WARNING

Applies to

Final appealable journal entry

Counsel must provide the Clerk enough copies of the journal entry to mail notice and a copy of the entry to every listed party.

Sufficient copies of said journal entry to the Clerk so that the Clerk may serve notice, with a copy of the entry, by mail upon each party listed.

WARNING

Applies to

Account

Only the costs of refinalization, such as court costs and attorney fees, should be included.

NOTE: Include only the cost of the refinalization. I.e. Court Costs, Attorney Fees.