Pike County Court of Common Pleas, General & Domestic Relations Divisions Sealing & Redaction Procedures

CRITICAL

Documents in domestic relations cases that contain sensitive personal information must be kept in a family file separate from the public case file.

Documents ·med_ in any do~estic .relatio·ns ·case contai.¢ng sensitiv~ personal .i.nfqrmation shall be kept in a "family file" ~eparate-from the pu.blic case file otherwise maintained by the CI~~ of Courts.

CRITICAL

Documents filed in the public case file must have Social Security numbers and other individual personal identifiers redacted.

If ~ere are documents which are fo be filed in the ·public case file.. containing social security numbers or any other individual personal identifiers, the.· same shall be redacted on those documents in the ·pub lie. c~ file.

CRITICAL

Authorized viewers may take notes but may not copy, distribute, show, or remove family-file documents, which must be returned immediately after review.

Authorized viewers may take notes while _reviewing confid~tial reports and documents; but they are strictlY. pro~bited from coping those dotu.ments, dis~uting ·:fu.em,,or showing thein t~ unauthorized individuaµ;, or from removing them from the "-·• Ce~ouse. Upon completing a review of the family 1i~e,·these·documents are to·be retuned imi:nediately to ·the Court or to the designate~ -~put:f Clerk.

CRITICAL

The Court may direct the Clerk to file certain confidential documents under seal, and those documents may not be accessed without the Court's permission.

Not:withs~ding the provisions of this rule, the Court may order certa,in cohfidential doCUII}ents to be filed .under seal by the qer;tc. . Said. docummts would not ·be · assessaqle to any person wift:i..911t pe~m: of the Court.

CRITICAL

Social security numbers and other information that must be excluded from public records must be redacted under the court’s rules and the Rules of Superintendence.

6. Afl s~ci~ s~~ty -n~bers and other information that Dlust ·be exci~ded .from public record shall be redacted in accordance with th~ rules of this court and the . . Rules of Superintendence.

WARNING

Parties, their attorneys, and a guardian ad litem may inspect the family file upon filing a request with the Clerk.

Contents of tn~-family··¥e may -~e inspected \>y the parties, an atto~ey..for the parties or~ Guardian.ad litem upon request filed with the Clerk..

WARNING

Others may inspect family files only upon motion to the Court and a showing of good cause.

Inspection of .family files-~ay be permitted by others upon ~otion to the <:;ourt and for goo~.cause shown.

WARNING

Information received to assist the Court’s decision, including information in a petition, retains its public or non-public status as otherwise provided by law.

Rules of Superintendence. ~~ords or information received by the court to assist . the court with maldng its decision under Section 2953.25 of the Revised Code, including infopnation included on a petition, shall retain their character as public or non-public records, ·as otherwise provided. in w.