Putnam County Municipal Court, Ohio Document Filing Requirements

CRITICAL

Applies to

Paycheck or direct deposit record

Immediately upon receiving a paycheck or direct deposit, an inmate must provide the Work-Release Coordinator a pay-stub copy or direct-deposit information.

Upon receipt of his/her paycheck/direct deposit, each inmate will immediately produce a copy of said paycheck deductions stub or direct deposit information to the Work-Release Coordinator at the Putnam County Sheriff's Office.

CRITICAL

Applies to

Protection order and brady form

After the judge signs them, email or fax the Protection Order and Brady Form to the Sheriff's Office Administrative Clerk or Deputy.

Once signed by the residing Judge, the Protection Order and Brady Form are emailed or faxed to the Putnam County Sheriff's Office to the attention of the Administrative Clerk/Deputy.

CRITICAL

Applies to

Reinstatement fee plan application

An applicant requesting the deferral plan must attach an affidavit describing personal financial circumstances.

a future date certain not longer than six (6) months. (attach affidavit setting forth personal financial circumstances)

CRITICAL

Applies to

Reinstatement fee plan application

The applicant must file the completed reinstatement and limited-driving-privilege forms with proof of insurance, proof of employment, and the BMV letter.

These completed forms must be filed with the court by the applicant along with a fifty dollar ($50.00) filing fee, proof of insurance, proof of employment and a copy of the letter received from the Bureau of Motor Vehicles.

CRITICAL

Applies to

Default judgment motion

Must include

certificate of service

The default-judgment motion must indicate service by including proof of service.

The motion shall so indicate by a proof of service.

CRITICAL

Applies to

Trusteeship payment

A missed weekly payment requires a written explanation; with court approval, the defendant may pay $5 weekly to maintain the trusteeship, and sickness requires a doctor’s excuse with that payment.

If weekly payment is omitted for any reason, the defendant is required to present a written explanation for the omission. With Court approval said defendant may make weekly payments of five dollars ($5.00) to maintain the trusteeship as open and valid. In case of sickness, a doctor's excuse is required along with the five dollar ($5.00) weekly payment. This money will accumulate on the defendant's account and will be disbursed to creditor's.

CRITICAL

Applies to

Rights of defendant at arraignment form

Each defendant appearing for court must read, sign, and present the Court-issued “Rights of Defendant at Arraignment” form to the presiding Judge at arraignment.

Each defendant will receive a Court issued form entitled "Rights of Defendant at Arraignment" when appearing for court. The defendant will be instructed to read said form and this document will be signed and presented to the presiding Judge at the time of arraignment.

CRITICAL

Applies to

Trusteeship application

The applicant must provide a recent pay stub and 25% of the next non-exempt earnings in cash each pay period, with weekly payments due on the day specified by the court.

It is the responsibility of the Applicant to provide the court with their most recent pay stub and 25% of the next non-exempt earnings in cash for every pay period. This payment to the court will continue each week due by a weekly day specified by the court.

CRITICAL

Applies to

Transcript paperwork

Include protection order information in the transcript paperwork sent to the Common Pleas Clerk of Courts.

Protection Order information is included in transcript paperwork that is sent to Common Pleas Clerk of Courts;

CRITICAL

Applies to

Second party checking binder

A second trained party must verify the LEADS entry against the original documents and sign the checking binder confirming review and accuracy.

To ensure officer safety and system integrity, a second trained party (such as the Terminal Agency Coordinator (TAC) or the Assistant Terminal Agency Coordinator (A-TAC) will verify the entered information along with the original documents. The TAC or A-TAC will sign off in the second party checking binder signing that they have reviewed and/or updated the document; and that all information is correct.

CRITICAL

Applies to

Reinstatement fee plan application

The defendant must provide proof of insurance with the application.

DEFENDANT MUST PROVIDE TO THE COURT WITH THIS APPLICATION: PROOF OF INSURANCE

CRITICAL

Applies to

Case transfer documents

Transfer all required documentation and information to the receiving court within the time required by applicable law, or as soon as practicable if no timeframe is mandated.

All required documentation and information shall be transferred to the receiving Court as required by all applicable Rule or Statute in the time frame mandated, as soon as practicable as if not mandated.

CRITICAL

Applies to

Traffic ticket

When an electronic ticket is issued at the scene, the issuing officer must provide the defendant with a paper copy.

If an electronically produced ticket is issued at the scene of an alleged offense, the issuing officer shall provide the defendant with a paper copy of the ticket.

CRITICAL

Applies to

Work release program

An inmate must submit a paycheck stub or direct deposit form to the work-release coordinator as soon as it is received from the employer.

Also, inmate is to submit his/her pay check stub or direct deposit form to the work-release coordinator at the Putnam County Adult Detention Facility as soon as it is received from the employer.

CRITICAL

Applies to

Certified abstract

Create the certified abstract weekly in the case management system and transmit the results electronically to the BMV.

Weekly the certified abstract is created in a case management system, results are transmitted to BMV via electronic transmission.

CRITICAL

Applies to

Judgment entry

Judgment entries granting limited driving privileges must include the specified identifying, employment, carry-the-entry, alcohol-related, and insurance information.

Judgment entries granting limited driving privileges in Bureau of Motor Vehicle cases (implied consent, A. L. S., points, etc.) shall include the following information: Name, address, the last four digits of social security number, and date of birth. Place, address and employment. The following paragraph: A copy of this entry shall be on the person of the defendant while driving under privileges granted by this court. Any officer observing a violation of the terms of this conditional driving shall seize this entry and immediately notify this courti 4. In alcohol related suspensions, a statement that defendant shall have a -0- blood alcohol content when driving with limited privileges, likewise, failure to take a blood/alcohol test if stopped while operating under limited privileges shall be deemed grounds for termination of limited privileges. 5. Proof of Insurance.

CRITICAL

Applies to

Fingerprint card

Law enforcement must immediately send the designated fingerprint card, including the assigned ITN and fingerprints, to the ordering court or the court hearing the case.

Law enforcement shall immediately forward the designated card including the assigned ITN with fingerprints to the ordering Court or Court which will be hearing the case.

CRITICAL

Applies to

Motion

A party requesting a stenographer for a hearing must file a motion.

When a stenographer is requested for any hearing, the party requesting the stenographer must file a motion

CRITICAL

Applies to

Affidavit of indigence

A defendant seeking court-appointed counsel must complete the Affidavit of Indigence form and its attached questionnaire so eligibility can be determined.

If detendant desires a court appointed attorney, the Judge will instruct the defendant to complete a form entitled Affidavit of Indigence" with attached questionnaire to determine whether said defendant qualifies for the appointment of counsel.

CRITICAL

Applies to

Work release agreement

A prisoner seeking work-release eligibility must subscribe to a separate Work-Release Agreement.

E. Any prisoner who desires to become eligible to participate in the Putnam County work-release program shall subscribe to a separate and independent Work-Release Agreement, such agreement follows.

CRITICAL

Applies to

Work location information

When employment requires travel during work hours, the inmate must provide a physical address.

In situations where employment requires travel throughout the work hours, the inmate must contact the Putnam County Adult Detention Facility and report when departing from one location and then contact the facility again when arriving at another. A physical address must be provided.

CRITICAL

Applies to

Report of convictions form

For vehicular homicide convictions, complete and transmit a report of convictions form to the BMV.

Convictions involving vehicular homicide have a report of convictions form filled out and transmitted to BMV.

CRITICAL

Applies to

Work release application

Before acceptance into the work-release program, an inmate must provide a recent paystub or employer letter showing current hourly wage or weekly income.

4. As part of the application, and before any inmate may be accepted into the work release program, the inmate shall provide a copy of his/her most recent paystub (or a letter from his/her employer) indicating his/her current hourly wage or weekly income.

CRITICAL

Applies to

Citation or complaint

For traffic and misdemeanor cases alleging a village ordinance violation, the citing agency must attach the ordinance and degree of offense to the citation or complaint.

On all traffic and misdemeanor cases citing a violation of a village Ordinance the citing agency shall attach to the citation or complaint a copy of the Village Ordinance and degree of offense (ie. MM, M4, M3, M2 or M1).

CRITICAL

Applies to

Appointment list request

Counsel seeking inclusion on the appointment list must submit a written request, a list of educational qualifications, and proof of bar admission to the Court.

To be included on the appointment list, Counsel shall submit to the Court a written request, and include a list of their educational qualifications and proof of bar admission.

CRITICAL

Applies to

Payment agreement

When the court grants time to pay, the defendant must sign a Pay or Appear agreement documenting the amount owed, payment due date, consequences of nonpayment, and a hearing date.

If an extension to pay is granted by the court, the defendant must sign a payment agreement at the clerk's office (Pay or Appear form in appendix). This statement documents the amount owed, the due date of the payment and the conditions for failure to pay by the date established. When a defendant is given time to pay fine and costs, the mandatory "Pay or Appear" agreement will provide said defendant a date to appear for a hearing.

CRITICAL

Applies to

Trusteeship request

A trusteeship request must be filed as a civil action in the Putnam County Municipal Court.

A request for a trusteeship will be filed as a civil action in the Putnam County Municipal Court with a filing fee of one hundred and five dollars ($105.00).

CRITICAL

Applies to

Work release application

Before acceptance into the work-release program, an inmate must provide a tax return and/or child support court order showing dependents.

As part of the application, and before an inmate may be accepted into the work release program, the inmate shall provide a tax return and/or child support court order evidencing the dependents of the inmate.

CRITICAL

Applies to

Itemized statement

Counsel must submit an itemized statement in duplicate for services and expenses, using the form required by the State Defender's office.

Within thirty (30) days following the last date of service to the defendant, counsel shall submit an itemized statement in duplicate, for services rendered and expenses incurred. These expenses shall be submitted on the appropriate form as required by the State Defender's office.

CRITICAL

Applies to

Default judgment motion

Must include

proposed order

The moving party must submit a proposed Default Judgment Entry with the default-judgment motion.

It is incumbent upon the moving party to submit with said motion a proposed Default Judgment Entry

CRITICAL

Applies to

Driver license

An inmate must provide their license, and a copy will be kept on file.

Inmate will provide his/her license and a copy will be kept on file.

CRITICAL

Applies to

Report of convictions form

For convictions involving vehicular homicide, a report of convictions form must be completed and transmitted to the BMV.

Convictions involving vehicular homicide have a report of convictions form filled out and transmitted to BMV.

CRITICAL

Applies to

Fax or email filing

Must include

judge name, case number

Fax and email filings require a cover sheet or cover page with the specified case and transmission information, and each cover sheet may be used for only one case.

(E) The attorney must use a cover sheet when making transmissions and provide all required information. Fax or email transmissions without a cover sheet will not be accepted for filing. Papers for no more than one case can be transmitted with a given cover sheet. (F) Any facsimile or email copy filed pursuant to this rule shall conform to the requirements of Civil Rules 10 and 11 in both form and substance, and shall be preceded in transmission by a cover page which includes the following information: The name of the Court; (2) The title of the case; (3) The case number; (4) The assigned judge; (5) The title of the document being filed (i.e. Defendant Jones' Answer to Amended Complaint); (6) The date and time of transmission; (7) The transmitting fax number or email address; (8) Ohio Supreme Court registration number of attorney; (9) Number of pages in document being forwarded

CRITICAL

Applies to

Notification of protection order form

Process for notifying the defendant or respondent of an unserved ex parte protection order pursuant to R.C. 2919.27(D), including the completion of the Notification of Protection Order Form, and for updating LEADS once notice has been given:

Process for notifying the defendant or respondent of an unserved ex parte protection order pursuant to R.C. 2919.27(D), including the completion of the Notification of Protection Order Form, and for updating LEADS once notice has been given:

CRITICAL

Applies to

Trusteeship application

A trusteeship applicant must file the trustee application and provide the required creditor information on the court’s Statement as to Creditors forms.

To obtain a trusteeship, an applicant must file an "Application for the Appointment of a Trustee" with the Court. A list of all creditors, their addresses, payment mailing address and individual account numbers must be provided to the court on the "Statement as to Creditors" forms provided by the court.

WARNING

Counsel must provide verification and updates of their qualifications.

Counsel shall be responsible for proving verification and updates of qualifications.

WARNING

Applies to

Refund request

A defendant seeking a refund must submit a written request to the court.

Defendant must submit a written request for refund to the court.

WARNING

Applies to

Copies supplied for service

Copies supplied to the Clerk for service must be marked “Previously Faxed or Emailed Document.”

The sending party must supply the Clerk with appropriate copies with a notation of "Previously Faxed or Emailed Document" prescribed by these rules for service on parties within three business days from the date of the transmission.

WARNING

Applies to

Confidentiality agreement

Mediation participants must execute any confidentiality agreement before mediation begins when confidentiality is sought.

Parties desiring confidentiality of mediation communications shall advise the mediator as soon as practical and all mediation participants shall execute any confidentiality agreement prior to the start of mediation.

WARNING

Applies to

Distracted driving safety course proof

*If Defendant wishes to avoid the additional $150 fine and 2 points, Defendant must appear and present the Court with proof of completion of an approved distracted driving safety course (www.drivertraining.ohio.gov)

*If Defendant wishes to avoid the additional $150 fine and 2 points, Defendant must appear and present the Court with proof of completion of an approved distracted driving safety course (www.drivertraining.ohio.gov)

WARNING

Applies to

Trusteeship application

Applicants should provide a copy of the most recent billing statement for each account.

A copy of a most recent billing statement of each account should be provided.

WARNING

Applies to

Audit results

Report the results of the Clerk of Courts' reporting audits to the Judge, Prosecutor, and Sheriff.

The results of such audits will be reported to the Judge, Prosecutor and Sheriff.

WARNING

Applies to

Appointed counsel application

If the Court allows investigators or expert witnesses, their expenses must be filed with appointed counsel's application and included as counsel's expense.

In the event investigators or other expert witnesses are allowed by the Court, the expense for the same shall be filed with appointed Counsel's application and made a part of counsel's expense.

INFO

Applies to

Judgment entry

For an uncontested civil matter with an unrepresented prevailing party, the Court prepares and submits the judgment entry to the record.

If the prevailing party is not represented by counsel, the matter is not contested, and a decision is made by the Court on any issue, the Court shall prepare a Judgment Entry giving effect to such decision and submit same to the record.

INFO

Applies to

Financial disclosure form

Complete Section Vl on page 1 if you want the court to consider monthly expenses when determining expected recoupment.

*Please complete Section Vl on page 1 of this form if you would like the court to consider your monthly expenses when determining the amount of recoupment which you can reasonably be expected to pay.