Putnam County Municipal Court, Ohio Sealing & Redaction Procedures

CRITICAL

Filing parties and counsel must remove personal and private information, including it in exhibits and addenda, before filing; the clerk is not responsible for removal, and specified pre-rule and transferred records are considered public.

The following information is deemed personal and private and may not be included in a public record: Social Security number 1. Full financial account number (the last four digits of an account number may be listed. 2. Any other information deemed personal and private by any other federal or state statute, regulation, executive order or court ruling. It is the responsibility of the filing party and counsel to remove personal and private information, from a document filed with the Clerk of Court's office (see Superintendent Rule 45 (D)). The responsibility of the filing party and counsel to remove personal and private information extends to, and includes, exhibits and addenda attached to filings, such as preliminary and final judicial reports, which itemize state tax liens, that use social security numbers as case number; medical records; and personal information such as may be found under R.C. 2907, "Sex Offenses". The Clerk of Courts and Deputy Clerks have no responsibility for the removal of any personal and private information filed in a pubic document in the Putnam County Clerk of Courts office. Any personal and private information contained in documents filed prior to the implementation of this rule is considered public. Any personal and private information in records or transcripts transmitted to this court from another Court is considered public.

WARNING

A person may petition to remove personal and private information, which will be redacted if the request is granted.

may petition the court for the removal of personal and private information and, if the request is granted, the personal and private information will be redacted.

INFO

A case must be sealed in the Case Management System, and its physical file must be bound and stored in a locked area.

Case is sealed in Case Management System. Physical case is bound and placed in locked storage area.