Rocky River Municipal Court, Ohio Electronic Filing Rules

CRITICAL

After an electronically submitted document becomes part of the docket, only the Clerk’s Office may correct the docket, and the filing party cannot change the document or docket entry after acceptance.

Once a document is electronically submitted and becomes part of the case docket, corrections to the docket are made only by the Clerk of Court’s Office. b. The System does not permit a filing party to make changes to the document(s) or docket entry once the transaction has been accepted.

CRITICAL

No person may use or allow another person to use someone else’s password for electronic filing.

No person shall utilize, or allow another person to utilize, the password of another in connection with electronic filing.

CRITICAL

If problems on the filer’s end prevent electronic filing, the filer must file a hard copy with the Clerk of Court.

A filer who cannot file a document electronically due to problems on the filer’s end, must file a hard copy of the document with the Clerk of Court.

CRITICAL

Applies to

Original document requiring non attorney signature

If an original document requires a non-attorney's signature, the filing party or Clerk's Office must scan the original and electronically file it.

If an original document requires a signature of a non-attorney, the filing party or the Clerk’s Office shall scan the original document and, then electronically file it on the System.

CRITICAL

Applies to

Attachments and exhibits

Attachments and exhibits are to be filed electronically.

Attachments and exhibits are to be filed electronically.

CRITICAL

Applies to

Fax filing

Fax filings must be transmitted through the clerk of court’s facsimile equipment and may not be sent directly to the court.

Fax filings may NOT be sent directly to the court for filing but may only be transmitted directly through the facsimile equipment operated by the clerk of court.

CRITICAL

Applies to

Civil filing

Attorneys must submit all civil filings through the Court’s eFiling web portal; fax, email, mail, and personal delivery at court are not accepted from attorneys in civil cases.

1. After January 1, 2015, the Court shall no longer accept fax filings, email filings, filings by mail or filings personally presented at court by an attorney on a CIVIL case. All CIVIL filings submitted by an attorney shall be required to be submitted to the Court via the Court’s eFiling web portal only (see RULE 1.16.2).

CRITICAL

Applies to

Motion to seal

A party seeking to file an unredacted document must electronically file a motion to file it under seal.

The party seeking to file an un-redacted document shall electronically file a motion to file the document under seal.

CRITICAL

Applies to

Large attachments or exhibits over 30 megabytes

Attachments or exhibits over 30 megabytes cannot be filed electronically and must instead be submitted in hard copy and served on all other parties.

Large attachments or exhibits over 30 megabytes cannot be filed electronically and must be submitted in hard copy and served on all other parties.

CRITICAL

Pre-registration is required for web portal access and is available at the Court’s website.

PORTAL. PRE-REGISTRATION FOR WEB PORTAL ACCESS IS REQUIRED AND IS AVAILABLE AT WWW.RRCOURT.NET .

CRITICAL

Applies to

Civil filing

Beginning January 1, 2015, attorneys must transmit all civil filings to the court via the court’s web channel; the sentence is incomplete in this excerpt.

A. NOTICE: BEGINNING JANUARY 1, 2015, ALL CIVIL FILINGS SUBMITTED BY AN ATTORNEY SHALL BE TRANSMITTED TO THE COURT VIA THE COURT’S WEB

WARNING

The Clerk of Court may deny e-filing access to a party, firm, or agency for habitual nonconformance or uncorrected equipment incompatibility.

The Clerk of Court reserves the right to deny any party, firm, or agency the use of eFiling due to habitual nonconformance of these rules and/or equipment incompatibility issues that are not corrected.

WARNING

An electronically file-stamped document cannot be altered after acceptance into the system.

After a document is electronically file stamped, the document cannot be altered once it has been accepted into the system.

WARNING

If a document has been filed in error, the filing party should not attempt to re-file the document.

If a document has been filed in error, the filing party should not attempt to re-file the document.

WARNING

An attorney may authorize only the attorney’s employee or a retained e-filing service provider to file on the attorney’s behalf.

No attorney shall authorize any person to electronically file on that attorney’s behalf, other than his or her employee or a service provider retained to assist in electronic filing.

WARNING

Anyone electing to file electronically bears the risk of delays, interruptions, readability problems, and resulting filing failures.

Any attorney, party or other person who elects to file any document electronically shall be responsible for any delay, disruption, interruption of electronic signals and readability of the document and, accepts the full risk that the document may not be properly filed with the Clerk of Court as a result.

WARNING

Third-party electronic filing providers are not acceptable.

NOTE: Third party electronic filing providers are not acceptable.

INFO

An electronically filed document is accepted as the original filing if the filer complies with the Local Rule's requirements.

A document electronically filed shall be accepted as the original filing, consistent with Ohio Civil Rule 5(E) and Criminal Rule 12(B) if the person filing electronically complies with all of the requirements set forth in this Local Rule.

INFO

Applies to

Complaint pleading or other document

Complaints, pleadings, and other documents may be filed electronically with the Clerk, subject to the rule’s provisions.

In conformity with Ohio Revised Code, Ohio Civil Rule 5(E) and Criminal Rule 12(B) and, as approved (provisionally) by the Ohio Supreme Court on Technology and the Courts, complaints, pleadings and other documents may be filed with the Clerk of Court electronically via the Internet, subject to the provisions in this rule.

INFO

The Clerk receives electronic documents 24 hours a day, seven days a week, even when the Clerk’s office is closed.

The Clerk of Court shall receive electronic documents 24 hours per day, seven days per week, regardless of whether or not the Clerk’s office is actually open.