Seneca County Court of Common Pleas, Ohio Document Format Requirements

CRITICAL

A Judgment Entry granting a procedural motion must be on a separate document.

All Judgment Entries granting procedural motions shall be on a separate document.

CRITICAL

Technology used for a hearing or proceeding must allow all participants to see and/or hear and communicate with each other simultaneously.

The equipment and platform used in any hearing or proceeding conducted under this rule must conform to the following minimum requirements in order to allow all participants, regardless of disability or other barriers, to participate in proceedings: All participants must be able to see and/or hear and communicate with each other simultaneously.

CRITICAL

Equipment and platforms used for hearings must enable simultaneous participant communication and allow participants to observe documents, evidence, and exhibits.

The equipment and platform used in any hearing or proceeding conducted under this rule must conform to the following minimum requirements in order to allow all participants, regardless of disability or other barriers, to participate in proceedings: 1. All participants must be able to see and/or hear and communicate with each other simultaneously. 2. All participants must be able to see, hear, or otherwise observe any documents, physical evidence, or exhibits presented during the proceedings, either by video, facsimile, or other method.

CRITICAL

Where a Social Security number is required on a filing, provide only its last four digits in the format xxx-xx-1234.

On all filling(s), you must place the last four digits of the Social Security number (in each area required). It should appear in this format: xxx-xx-1234.

CRITICAL

Before e-filing a document containing Social Security or taxpayer-identification numbers or financial account numbers, the eFiler must redact them; including personal identifiers or private information may cause rejection.

It is, however, the eFiler’s responsibility to redact Social Security or taxpayer- identification numbers and financial account numbers prior to eFiling any documents containing such information. The inclusion of personal identifiers and/or private information may be cause for rejection of the filing.

CRITICAL

Exhibits referred to on the record must be marked and identified.

(A) All exhibits must be marked and identified if referred to on the record.

CRITICAL

The objecting party is responsible for providing the Court with a typed transcript of the hearing.

Pursuant to Local Rule 1.05 (C), it is the responsibility of the objecting party to provide a typed transcript of the hearing to the Court pursuant to Ohio Rules of Civil Procedure 53 (D)(3)(b)(iii) and Ohio Rules of Juvenile Procedure 40(D)(3)(b)(iii).

CRITICAL

Court filings must be typed or legibly written in blue ink, except for specified original-form exhibit attachments, and noncompliant filings may be rejected or returned for resubmission.

All documents filed in this Court must be typed on a typewriter or computer or written legibly in blue ink. However, documents filed as attachments to previously prepared exhibits which must be submitted in their original form are excluded from this Rule. The Court may decline to accept any filing that fails to comply with these requirements and may ask for resubmission.

CRITICAL

Format

PDF

All eFiled documents must be submitted as PDFs.

All eFiled documents shall be submitted in PDF format.

CRITICAL

After the praecipe and affidavit are filed, the Clerk must instruct the requesting party or counsel to post the notice in a conspicuous place on yellow paper at least 8½ by 11 inches.

Upon the filing of the praecipe and affidavit seeking service by posting, the Clerk of the Common Pleas Court of Seneca County, Ohio, Juvenile Division, shall cause service to be made pursuant to Rule 16(A) of Ohio Rules of Juvenile Procedure by instructing the party or counsel for said party seeking service by posting and mail to post in a conspicuous place, on yellow paper, not smaller than 8 ½ by 11 in size, a notice containing the same information required in a newspaper publication as set forth in Rule 16(A) of Ohio Rules of Juvenile Procedure. This notice shall be posted by the party seeking service by posting and mail in a conspicuous place, on

CRITICAL

All eFiled documents must conform to Sup. R. 57 concerning form, font, and related requirements.

All eFiled documents shall conform to Sup. R. 57 with regard to form and font, etc.

CRITICAL

A motion for continuance must be in writing.

All Motions for Continuance must be in writing

CRITICAL

Format

PAPER

Except for wills, filings must use 8.5-by-11-inch paper without backings and paper stock that can be microfilmed.

(A) All filings, except wills, shall be on eight and one-half by eleven-inch paper, without backings, of stock that can be microfilmed.

CRITICAL

Format

PDF

All eFiled documents must be submitted in PDF format.

All eFiled documents shall be submitted in PDF format.

CRITICAL

Motions must be written and comply with the specified civil and juvenile rules unless made during a hearing or trial or otherwise permitted by the Court.

All motions, unless made during a hearing or trial, shall be made in writing and in accordance with Civil Rule 7 through 16 and Juvenile Rule 19 and Juvenile Rule 22, unless otherwise permitted by the Court.

CRITICAL

Electronic signatures are prohibited on filings unless the Court has given prior approval.

Electronic Signatures shall not be permitted on any filings without prior Court approval.

CRITICAL

All eFiled documents must comply with the cited rules’ requirements concerning form, font, and related matters.

All eFiled documents shall conform to Local Rule 5.01(A) and Sup. R. 57 with regard to form and font, etc.

CRITICAL

Magistrate decisions must be in writing.

All decisions of the Magistrate shall be in writing.

CRITICAL

The trustee-compensation schedule must conform to the form in Appendix D.

A separate schedule of the computation of trustee’s compensation shall be filed conforming to the form in Appendix D and filed with the Court at the time of payment of said fee.

CRITICAL

Pleadings, motions, and other filings must be typed or printed in ink, correctly captioned, and have headings positioned 4 inches from the top of the page.

(E) All pleadings, motions, or other filings are to be typed or printed in ink and correctly captioned. Headings must be positioned 4 (four) inches from the top of the page.

CRITICAL

Filed pleadings, motions, briefs, and similar documents must follow the stated paper, typography, spacing, pagination, margin, and legibility requirements; incomplete pleadings will not be accepted.

All pleadings, motions, briefs and other similar documents that are filed with the Clerk shall be typewritten or printed, on white 8 1/2" x 11" paper, in at least a 12-point regular type font, double-spaced, paginated sequentially, and shall be printed on one side only. In all filings, a blank space of at least two inches shall be left at the top of the first page for endorsements, time stamps and other identifying marks thereon and shall have appropriate side and bottom margins. Each consecutive page shall have appropriate top, bottom, and side margins. Filings that are not legible for any reason including poor handwriting or photocopying may be refused, or if filed, may be stricken unless there is a legibly typed copy attached thereto. The Court will accept for filing only pleadings that are complete.

CRITICAL

A party requesting a hearing before a Judge instead of the assigned Magistrate must make the request in writing.

Where any party of interest may request a hearing by a Judge rather than by a Magistrate to whom such case has been previously assigned, such request must be in writing seven (7) days before the date originally set for the hearing.

CRITICAL

Cell-phone information offered as evidence must be printed in an organized format with page numbers at the bottom right-hand corner.

(B) If a party is seeking to introduce information stored on a cell phone (e-mails, texts, Facebook/Social Media Posts, etc.), such information must be printed out in an organized fashion with page numbers on the bottom right-hand corner for easy reference.

CRITICAL

Subpoenas must conform to Civil Rule 45(A) and Juvenile Rule 17(A).

The form of the subpoenas shall be in accordance with the provision of Civ. R. 45(A) and Juvenile Rule 17(A).

CRITICAL

All participants must be able to see, hear, or otherwise observe any documents, physical evidence, or exhibits presented during the proceedings, either by video, facsimile, or other method.

All participants must be able to see, hear, or otherwise observe any documents, physical evidence, or exhibits presented during the proceedings, either by video, facsimile, or other method.

WARNING

Electronic signatures are permitted on electronic filings under Local Rule 22, but other uses require prior Court approval.

Electronic signatures shall be permitted on electronic filings pursuant to Local Rule 22. Other uses of electronic signatures are not permitted without prior Court approval.

WARNING

Print or type the information requested on the information sheet.

THE FOLLOWING INFORMATION MUST BE PRINTED OR TYPED:

WARNING

signature with the notation “/s/” followed by the name of the signing person where the signature appears in the signed source document.

signature with the notation “/s/” followed by the name of the signing person where the signature appears in the signed source document.

WARNING

Posted notices must be in English, typewritten, and use type no smaller than 12 points.

Each posted notice shall be in the English language and shall be typewritten. All printed matter must appear in at least a twelve-point type.

WARNING

Notices posted for service must be on yellow paper and at least 8½ by 11 inches.

yellow paper, not smaller than 8 ½ “by 11” in size

WARNING

When vouchers are required and the financial institution does not return originals, photocopies of canceled checks are acceptable for filing only if they are complete, legible, and show both sides.

In the event that vouchers are required for a particular account, and in the event that the financial institution does not return original vouchers to the account holder, photocopies of canceled checks are acceptable for filing with the Court in all applicable accountings on the condition that: (i) the photocopies are complete copies of the originals, (ii) the photocopies are clearly legible, and (iii) the front and back of said checks are photocopied.

WARNING

Transcripts must be firmly bound on the left, printed on letter-size white paper, and have numbered lines and sequentially numbered pages.

The transcript shall be firmly bound on the left side and shall be prepared on white paper eight and one-half inches by eleven inches in size with the lines of each page numbered and the pages sequentially numbered.

WARNING

A party may file written objections to a Magistrate’s Decision.

Any party to the action may file written objections to a Decision of the Magistrate.

WARNING

Cell-phone evidence involving voice mails, video streams, or photographs should be duplicated onto a CD or DVD so it can be marked in tangible form.

Additionally, if a party is seeking to introduce evidence from a cell phone relating to voice mails, video streams, or photographs, they should be duplicated onto a CD or DVD as applicable so that it may be marked for identification in tangible form.

WARNING

An electronically produced ticket must conform substantively to the Uniform Traffic Ticket.

The Electronically produced ticket shall conform in all substantive respects to the Uniform Traffic Ticket.

INFO

A requester need not submit a written request or provide identity or intended use, and the Court's general policy is not to request that information.

The requestor does not have to put a records request in writing and does not have to provide his or her identity or the intended use of the requested public record. It is this Court’s general policy that this information is not to be requested.

INFO

Other technology may be used if a party applies, the court approves, and all parties the judge deems necessary agree.

Use of other forms of technology not specifically addressed in this rule may be permitted upon the application of any party, approval of the court, and agreement of all parties deemed necessary to the proceeding by the judge.

INFO

Signatures on filings should be in blue ink.

Signatures of filings should be signed in blue ink.

INFO

Counseling may be provided by clergy or a state-licensed counselor, and proof may be submitted in a letter from the provider on the provider’s letterhead.

The counseling can be provided by clergy or a person licensed by the State of Ohio to provide counseling. Proof of counseling may be in the form of a letter to this Court from the person who provided the counseling on his or her letterhead.