Shelby County Court of Common Pleas, General and Domestic Relations Divisions Electronic Filing Rules

CRITICAL

Fax filings must be sent through the Clerk of Courts' facsimile equipment and may not be sent directly to the court for filing.

Fax filings may NOT be sent directly to the court for filing but may only be transmitted directly through the facsimile equipment operated by the Clerk of Courts.

CRITICAL

Applies to

Written deposition transcript

In mandatory e-filing cases, the attorney of record must file all written deposition transcripts, attachments, and exhibits through the Court’s E-filing system.

On mandatory e-filing cases, all written deposition transcripts, including attachments and exhibits, shall be filed by the attorney of record through the Court’s E- filing system.

CRITICAL

Applies to

Motion and proposed order

A motion and proposed order requesting a private selling officer must be e-filed.

A Motion and proposed Order must be e-filed requesting a private selling officer in lieu of public sheriff’s sale website.

CRITICAL

Applies to

Trial transcript

Trial transcripts must be e-filed, but they will not be published on the e-filing website.

The trial transcript must be e-filed but will not be published on the e-filing website.

CRITICAL

In designated e-File case types, represented litigants must electronically file covered documents through the Court’s authorized system, subject to Subsection (K).

Except as otherwise provided in Subsection (K) of this Rule, all pleadings, motions, briefs, memoranda of law, deposition transcripts, transcripts of proceedings, 45 ===== PAGE 46 ===== orders or other documents submitted in designated e-File case types shall be filed electronically through the Court’s authorized electronic filing system. The Clerk shall not accept or file any document in paper form in mandatory e-File cases from litigants represented by counsel.

CRITICAL

After registering for e-filing, a self-represented party must file all later documents electronically; paper filings are rejected unless the Court orders otherwise.

Upon registration for e-filing, a pro se party shall be required to file all subsequent documents electronically. Any filing submitted by mail or in person after pro se e-filing registration shall be rejected unless otherwise permitted by Court Order.

CRITICAL

Registered Users must use the CMS to file documents electronically and may do so at any time and from any location.

A 47 ===== PAGE 48 ===== Registered User may log into his/her account 24/7 to review cases on which he/she is a party, and shall use the CMS to file any documents electronically, at any time of the day, from any location he/she chooses, use his/her User ID and password.

CRITICAL

Counsel of record must register with the Court’s e-File system to perform the listed filing and document-access functions.

All counsel of record shall register with the Court’s e-File system to file, serve, receive, review and retrieve copies of e-Filed pleadings, orders and other documents in the case.

CRITICAL

When a case type is designated for e-filing, represented parties in assigned e-File cases must promptly enable counsel to handle the listed documents electronically.

Upon an order designating any case type as an e-File case, parties to an assigned e-File case, who are represented by counsel, shall promptly take steps to allow their counsel to file, serve, receive, review, and retrieve copies of the pleadings, orders and other documents filed in the case(s) electronically.

CRITICAL

For designated e-File case types, parties must register and e-file documents; paper filings are not accepted except as provided in Subsection (L).

For designated e-File case types, except as provided in Subsection (L) of this Rule, the Court shall not accept or file any pleadings or instrument in paper form. Parties shall electronically file a document by registering to use the Court’s authorized electronic filing system.

CRITICAL

Exhibits, attachments, or other documents that may not be comprehensibly viewed in a .pdf shall be filed in their physical form with the Court.

Exhibits, attachments, or other documents that may not be comprehensibly viewed in a .pdf shall be filed in their physical form with the Court.

CRITICAL

Documents related to Civil Protections Orders, Certificates of Judgments, and Executions of Judgment must be filed on paper with the Clerk.

All documents related to Civil Protections Orders, Certificates of Judgments and Executions of Judgment shall be filed in paper form with the Clerk.

CRITICAL

Parties may file documents on paper with the Clerk in person or by U.S. Mail; the documents are deemed filed and become the official record when the Clerk enters them in the e-File system.

parties may file documents in paper form with the Clerk in person or by U.S. Mail. Documents filed in accordance with this Rule shall be deemed filed and shall become the Court’s Official Court Record when they are entered by the Clerk in the Court’s e-File system.

CRITICAL

Bonds filed in criminal cases must be filed on paper with the Clerk.

Bonds filed in criminal cases shall be filed in paper form with the Clerk.

CRITICAL

Subpoenas to be issued by the Clerk must be filed on paper with the Clerk.

Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.

CRITICAL

Documents requiring a filing deposit or fee must be filed in the same manner as other e-filed documents.

Any document requiring payment of a filing deposit or fee to the Clerk in order to achieve valid filing status shall be filed in the same manner as any other e-Filed document.

CRITICAL

Documents approved for sealing at either the “No Remote Access by Public” or “No Remote or Direct Access by Public” level must be e-filed under Local Rule 38.

(i) No Remote Access by Public: The documents shall be e-Filed pursuant to Local Rule 38. (ii) No Remote or Direct Access by Public: The documents shall be e- Filed pursuant to Local Rule 38.

WARNING

Applies to

Pleadings and other papers

Pleadings and other papers may be filed with the Clerk by fax at the listed number, subject to the rule’s conditions.

Pleadings and other papers may be filed with the Clerk of Courts by facsimile transmission to 937/498-4840 subject to the following conditions:

WARNING

Applies to

Pretrial statement

The pretrial statement may be e-mailed to the assignment commissioner at akirtley@shelbycountycommonpleas.com and a copy forwarded to opposing counsel.

The pretrial statement may be e-mailed to the assignment commissioner at akirtley@shelbycountycommonpleas.com and a copy forwarded to opposing counsel.

WARNING

Criminal case documents filed at or before arraignment are listed as exceptions to e-filing.

Criminal case documents filed at arraignment and prior to arraignment.

WARNING

A Motion, Entry, and Certification for Appointed Counsel Fees is listed as an exception to e-filing.

Motion, Entry, and Certification for Appointed Counsel Fees.

WARNING

Garnishments are listed as an exception to e-filing.

Garnishments

INFO

Self-represented litigants who are not registered e-filing users may file paper documents with the Clerk in person or by U.S. Mail.

Litigants not represented by Counsel (Pro Se) who are not registered users of the Court’s e-File system may file documents in paper form with the Clerk in person or by U.S. Mail.

INFO

Pro Se parties are not required to register with the Court’s e-File system.

Pro Se parties are not required to register with the Court’s e-File system.

INFO

Any filing may be submitted electronically to the Clerk at any time, including weekends.

1. Submission: Any filing may be e-Filed with the Clerk 24 hours a day, 7 days a week.