Summit County Court of Common Pleas, General Division Document Format Requirements

Papers must use 8½-by-11-inch paper, identify the case style and number, assigned judge, case type, pleading type, and other information required by the Ohio Rules of Civil Procedure.

All papers filed in any action or proceeding shall be filed on 8-1/2" x 11" paper under the style and number of the case, and shall include the name of the judge to whom the case is assigned, a notation as to the type of case (i.e., Breach of Contract, Personal Injury), a short description of the type of pleading, and any other information required by the Ohio Rules of Civil Procedure. All papers shall remain in the Clerk's office except when required by the Court.

Format

PDF

Electronic filings must be PDF documents on 8½-by-11-inch pages, no more than 10 MB per document and 30 MB per submission.

All electronically filed documents, pleadings and papers shall be filed with the Clerk in Portable Document Format (PDF) on 8½ x 11 inch pages. Submissions shall be limited to 10 MB maximum file size per document and 30 MB maximum file size for one submission.

Format

DOCX

Proposed entries and orders must be submitted in Microsoft Word .doc or .docx format and identify the specific motion they apply to.

Proposed Entries and Orders must be submitted in Microsoft Word (.doc or .docx) format and reference the specific motion to which it applies.

Format

PDF

Documents containing notarizations must be electronically filed as hand-signed scanned PDFs with a visible notary seal.

All documents containing notarizations shall be electronically filed only as a hand-signed scanned PDF document. The notary seal shall be visible.

Hospital-service bills must be on official hospital letterhead or billhead, dated, and itemized.

Bills for hospital services must be on the official letterhead or billhead of the hospital and must be dated and itemized.

Doctor and dentist bills must use official letterhead or billhead and state each visit date and an itemization of charges.

Bills for services rendered by doctors and dentists must be on the official letterhead or billhead of the doctor or dentist, and must state the dates of each visit and an itemization of the charges for each visit.

Nursing and physical-therapy bills must be dated and itemize the service days, hours, and corresponding charges.

Bills for services rendered by registered nurses, licensed practical nurses, or physical therapists must be dated and must contain an itemization of the days and hours of services and the corresponding charges for such services.

Covered medication and medical-item bills and receipts must show the purchase date, place, and amount for each purchase.

Bills and receipts for medications, eye glasses, prosthetic devices, medical belts, or similar items must clearly show the date and place of purchase and the amount of each purchase.

Property-repair bills and estimates must clearly identify the labor and material charges necessary for the repair.

Bills or estimates for property repair must clearly identify and set forth the charges for labor and materials necessary for repair of the property.

Civil pleadings must provide an approximately three-inch upper-right blank space for a timestamp, and civil complaints must include a specified horizontal line below the case-number line.

The face caption of all pleadings filed in civil cases shall provide a blank space of approximately three inches (3") in diameter on the upper right portion of the page, sufficient to permit a time-stamp imprint. The face sheet of all complaints filed in civil cases shall provide a horizontal line approximately two and one-half inches (2- 1/2") long, placed approximately one-half inch (1/2") below and parallel to the line provided for the case number.

Exhibits in the permanent record must be 8½-by-11 inches unless larger exhibits are impractical or impossible as determined by the trial judge, and counsel must reduce oversized exhibits when possible.

Any exhibits which are to become part of the permanent record of the Court shall be limited to 8 1/2" x 11" in size, unless not practical or possible as determined by the trial judge. It shall be the responsibility of trial counsel to ensure that any exhibits larger than standard size are reduced for inclusion into the permanent record.