Tuscarawas County Court of Common Pleas, General Division Sealing & Redaction Procedures

CRITICALCriminal cases

CQE petitioners must remove personal and private information from the petition, its exhibits or addenda, and later-filed documents.

The individual filing the petition for a CQE (Petitioner) is responsible for removing personal and private information, such as the individual’s social security number, from the petition, any exhibits or addenda attached to the petition, or from documents later filed in the proceeding.

CRITICALCriminal cases

Personal and private information must be submitted on a non-public Disclosure of Personal Identifier form, kept in a marked separate envelope, and opened only by court order.

Personal and private information must be submitted on a Disclosure of Personal Identifier form, which is a non-public record. The information will be kept in a separate envelope within the case file and appropriately marked as containing personal and private information, and opened only upon an order of the Court.

CRITICALCriminal cases

CQE investigation materials are confidential, must remain sealed during appellate transmission, and may be opened only by court order.

All investigation-related documents and information gathered by the Community Corrections Program and the Court in its consideration of the petition for a CQE shall be considered confidential and not a public record. Such documents and information shall be treated with the same level of confidentiality as a pre- sentence report and shall be kept sealed and transmitted in a sealed condition to the Court of Appeals in the event of appellate review, and shall not be opened except upon an order of the Court.

CRITICAL

When personal identifiers are redacted, the party must submit the information on a separate Clerk-provided form, which will be kept from public view.

Pursuant to Sup. R. 45(D)(2), when personal identifiers are redacted from a document e-filed with the Clerk or submitted to the Court, the party must submit or file that information on a separate form provided by the Clerk, and this information will be held in a format that cannot be viewed by the public.

CRITICAL

Personal identifying information must be redacted before filing, including from attached exhibits and addenda.

In accordance with Sup. R. 45(D), Social Security numbers and other personal identifying information, whether relevant to the case or not, must be redacted from documents before the documents are filed with the court. This requirement includes exhibits or addenda attached to filings such as preliminary judicial reports, financial reports, and medical records, etc.

CRITICAL

A guardian ad litem report must be submitted to the Court as confidential and non-public and must not be filed with the Clerk.

The report of the guardian ad litem shall be submitted to the Court as a confidential, non-public, court document and shall not be filed with the clerk of courts.

CRITICAL

CQE petitioners must remove personal information from public filings and submit it on a non-public identifier form kept separately and opened only by court order.

The individual filing the petition for a CQE (Petitioner) is responsible for removing personal and private information, such as the individual’s social security number, from the petition, any exhibits or addenda attached to the petition, or from documents later filed in the proceeding. Personal and private information must be submitted on a Disclosure of Personal Identifier form, which is a non-public record. The information will be kept in a separate envelope within the case file and appropriately marked as containing personal and private information, and opened only upon an order of the Court.

CRITICAL

CQE investigation-related documents and information are confidential, must be kept sealed, and may be opened only by court order.

All investigation-related documents and information gathered by the Community Corrections Program and the Court in its consideration of the petition for a CQE shall be considered confidential and not a public record. Such documents and information shall be treated with the same level of confidentiality as a pre- sentence report and shall be kept sealed and transmitted in a sealed condition to the Court of Appeals in the event of appellate review, and shall not be opened except upon an order of the Court.

CRITICALCivil cases

Guardian ad litem reports must be submitted to the Court as confidential, non-public documents and not filed with the clerk.

The report of the guardian ad litem shall be submitted to the Court as a confidential, non-public, court document and shall not be filed with the clerk of courts.

WARNING

Parties and counsel alone are responsible for redacting personal identifiers; the Clerk does not review each document for compliance.

Pursuant to Sup. R. 45(D)(3), the responsibility for redacting personal identifiers rests solely with the parties and their counsel. The Clerk will not review each document for compliance with this Rule.