Vinton County Court of Common Pleas, Ohio Sealing & Redaction Procedures

CRITICAL

Form 10-A containing a person’s social security number must be maintained in a separate sealed file and disclosed to the public only by court order for good cause shown.

Whereas, Form 10-A contains the social security number of the person subject to the order; and Whereas, the Court finds the social security number should not be part of the public case file due to privacy reasons; It is hereby ORDERED that the Clerk shall maintain a separate file which shall contain forms 10-A which file shall be considered sealed and shall be disclosed to the public only upon Court order for good cause shown.

CRITICAL

Personal and private information must be redacted or handled under the order; the clerk will not remove it without a court order and may refuse a noncompliant filing.

The clerk of court will not remove any personal and private information from a stamp-filed document, including records or transcripts transmitted to this court from another court, without a court order to do so. The clerk of courts may refuse to accept for filing any document that contains personal and private information that has not been redacted or submitted in accordance with this order.

CRITICAL

Personal and private information must be filed separately as a non-public record and kept in a case envelope bearing the specified access-restriction notice.

Personal and private information must be submitted in a separate filing which will be deemed by the court as a non-public record. The information will be kept in a separate envelope within the case filed marked as follows: The enclosed personal and private information has been deemed by the court as non-public. It is for the use of the court, attorneys of record listed in the case, and clerk of court's office only. Any other person must have a court order to view the contents of this envelope. Violation of this order shall be contempt of court.

CRITICAL

Filing parties and counsel must keep personal and private information out of public records and remove it from filings, including exhibits and addenda.

The following information is deemed “personal and private” and may not be included in a public record: - 1. social security number; - 2. full financial account number (it may be listed as e.g. “-----1234”); and - 3. any other information deemed personal and private by any federal or state statute, regulation, executive order, or court ruling. It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the clerk of court's office. The responsibility of the filing party and counsel to remove personal and private information extends to and includes exhibits or addenda attached to filings, such as preliminary and final judicial reports which itemize state tax liens that use social security numbers as case numbers, or medical records.

WARNING

Personal and private information in earlier filings or records received from another court is public, but an affected person may petition for its removal and, if granted, it is placed in a separate envelope and treated as non-public.

Any personal and private information in documents filed prior to the implementation of this rule is considered public. Any personal and private information in records or transcripts transmitted to this court from another court is considered public. A party or an attorney in a case, or any other person whose personal and private information is contained in a public record of this court may petition the court for the removal of personal and private information, and if the request is granted, the personal and private information will be removed from a stamp-filed document and placed in a separate envelope and deemed a non-public record.