Vinton County Court, Ohio Sealing & Redaction Procedures

CRITICAL

Personal and private information must be filed separately as a non-public record and kept in a separately marked envelope in the case file.

Personal and private information must be submitted in a separate filing which will be deemed by the court as a non-public record. The information will be kept in a separate envelope within the case filed marked as follows:

CRITICAL

Personal and private information, including specified account information and information protected by law or court ruling, must not appear in public records, and the filing party and counsel must remove it from filed documents and their exhibits or addenda.

The following information is deemed "personal and private" and may not be included in a public record: 1. social security number; full financial account number (it may be listed as e.g. "....--1234"); and any other information deemed personal and private by any federal or state statute, regulation, executive order, or court ruling. It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the clerk of court's office. The responsibility of the filing party and counsel to remove personal and private information extends to and includes exhibits or addenda attached to filings, such as preliminary and final judicial reports which itemize state tax liens that use social security numbers as case numbers, or medical records.

CRITICAL

Journal entries containing personal and private information must be submitted in both unredacted and redacted copies, with the redacted copy marked “redacted” wherever information was removed; the Court will sign both.

Journal entries that necessarily include personal and private information must be submitted to the clerk of court's office as follows: a copy that includes the personal and private information for placement in the non-public envelope and a copy with personal and private information redacted for placement in the public file. The copy not containing the personal and private information (for the public file) will have the notation "redacted" at all places in the document where such information was removed. The Court will sign both journal entries.

CRITICAL

The clerk will not remove personal and private information from a stamp-filed document without a court order.

The clerk of court will not remove any personal and private information from a stamp-filed document, including records or transcripts transmitted to this court from another court, without a court order to do so.

CRITICAL

The Clerk must keep Form 10-A in a separate sealed file, which may be disclosed to the public only by court order for good cause shown.

It is hereby ORDERED that the Clerk shall maintain a separate file which shall contain forms 10-A which file shall be considered sealed and shall be disclosed to the public only upon Court order for good cause shown.

WARNING

The clerk may refuse to accept a filing containing personal and private information that has not been redacted or submitted in accordance with the order.

The clerk of courts may refuse to accept for filing any document that contains personal and private information that has not been redacted or submitted in accordance with this order.

INFO

A party, attorney, or person whose personal and private information is in a public court record may petition for its removal; if granted, the information is placed in a separate envelope and deemed non-public.

A party or an attorney in a case, or any other person whose personal and private information is contained in a public record of this court may petition the court for the removal of personal and private information, and if the request is granted, the personal and private information will be removed from a stamp-filed document and placed in a separate envelope and deemed a non-public record.

INFO

Personal and private information in pre-implementation filings and in records or transcripts transmitted from another court is considered public.

Any personal and private information in documents filed prior to the implementation of this rule is considered public. Any personal and private information in records or transcripts transmitted to this court from another court is considered public.