Warren County Court of Common Pleas, General Division Filing Timing and Cure Windows

An accepted e-filing receives an electronic timestamp corresponding to its submission date and time, which is also its effective filing date and time.

The electronic timestamp, and the effective date and time of filing, will correspond to the date and time the e-Filing was submitted to the E- Filing Portal.

A rejected e-filed document is considered filed upon submission only if the deficiencies are corrected within two business days.

A rejected document will be considered filed upon submission, consistent with Local Rule 4.04(I)(4) provided any deficiencies are corrected in a timely manner, not to exceed two (2) business days.

After an e-filing is accepted, it cannot be withdrawn, deleted, or altered; only a judge or magistrate may strike it if it was filed in error.

(b) After the clerk accepts an e-Filing, the e-Filed document cannot be withdrawn, deleted, or altered. After acceptance, only a judge or magistrate can strike an e-Filing in the event it has been filed in error.

For a planned or anticipated E-Filing Portal outage, the clerk must post an official outage acknowledgment on the clerk's website and the portal identifying the affected filing timeframe.

(a) Anticipated Outage. If the system outage is planned or anticipated ahead of time, the clerk must post a message on the clerk’s website and on the E-Filing Portal alerting filers of a possible system outage. This message is an official acknowledgment of a system outage that may have prevented some filers from submitting their filings within a certain timeframe, as identified in the message.

For an unexpected E-Filing Portal outage, the clerk must post an official outage acknowledgment on the clerk's website and the portal identifying the affected filing timeframe.

(b) Unexpected Outage. If the system outage is unexpected, the clerk must post a message on the clerk's website and on the E-Filing Portal. This message is an official acknowledgement of a system outage that may have prevented some filers from submitting their filings within a certain timeframe, as identified in the message.

Filers unable to submit filings electronically because of a system outage may file a properly supported motion to deem the document filed as of its electronic submission date if they submit it by the next business day after official acknowledgment of the outage.

(c) Motion to Deem Filed as of Date Electronically Submitted. Filers who are unable to electronically submit their filings due to a system outage, and who then submit their filings no later than the next business day after an official acknowledgement of the system outage, may file a properly supported motion for an order permitting the document to be deemed filed as of the date it was electronically submitted.

If the Court finds that a system failure prevented e-filing, it must deem the document filed as of the attempted electronic-submission date.

(d) Order to Deem Filed as of Date Electronically Submitted. If the Court determines from the motion described in Part (3) of this Section that a system failure prevented a filer from e-Filing a document, the Court must enter an order deeming the document filed as of the date of the attempted electronic submission.

An email-submitted document is not considered filed until the Clerk reviews, approves, and files it in the correct case file.

A document will not be considered filed until it is reviewed, approved, and filed into the correct case file by the Clerk of Courts.

A new civil e-filing is rejected and the process restarted if payment does not process.

If the payment does not process, we will reject the filing and restart the process.

Petitions may be filed from 8:30 AM through 4:30 PM, Monday through Friday.

Petitions may be filed any time between 8:30 AM and 4:30 PM, Monday through Friday, however, hearings are only conducted at 10:00 AM.

For paper filings, the clerk must docket and scan the document by the end of the next business day when practicable and retain the original for the case file.

The clerk must accept the paper document filing, docket the document, and scan the document before the end of the next business day or as soon as practicable, and retain the original for placement in the case file.

Before accepting an e-filing, the clerk may reject it upon the e-filer's timely request if the request includes the case number or e-File Confirmation Number.

(2) Documents Filed in Error (a) Prior to acceptance for filing, the clerk may reject a document from the E-Filing Portal upon timely request by the e-Filer. The request for rejection must contain either the case number or the e-File Confirmation Number of the e-Filing sought to be rejected.

The Clerk will process an email-filed document by the end of the next business day after receipt.

The Clerk of Courts will process the document by the end of the next business day following receipt.

The Clerk will notify the sender by email when a document is rejected and provide the reason.

The Clerk of Courts will notify the sender via email if a document has been rejected and the reason for the rejection.

A change of firm, Tax ID, or address must be submitted immediately to avoid reimbursement being sent to an outdated business address or an incorrect address.

Change of Firm/Tax ID/Address – Changes must be submited immediately, or your reimbursement may be mailed to a prior place of business or an incorrect address.

Electronic filing submissions are accepted by the clerk’s filing system at any time, every day.

Documents may be submitted to the clerk for e-Filing 24 hours per day, 7 days per week.

Email filers are urged to verify receipt and filing through the Clerk’s website.

Anyone delivering documents for filing by email is urged to verify receipt and filing through the Clerk of Court’s website.

After submitting a new civil e-filing, the filer receives a confirmation number and awaits a response from the clerk's office.

On the confirma�on page, you are given a confirma�on number. In this step, you are wai�ng for a response from the clerk's office.

After submitting an existing-case e-filing, the filer must save the confirmation number for their records.

The next screen is “e-File Submitted” and will show a Confirmation Number, i.e. 321-123456. Please save this number for your records.

Periodic billing must be submitted within 90 days of the calendar month containing the last court date.

Periodic billing shall be submitted within 90 days of the calendar month of the last court date.

A motion for compensation must be filed within 30 days after the court's final judgment or case entry is journalized.

A motion for compensation shall be filed within 30 days after the Court’s final judgment or entry in the case has been journalized.

When there are no court appearances, periodic billing must be submitted within 90 days of the attorney's last work on the case.

If there are no court appearances, the periodic billing shall be submitted within 90 days of the last work on the case by the attorney.

A motion to set aside a magistrate’s order or objections to a magistrate’s decision, with supporting memoranda, must be timely filed under Civ.R. 53.

A motion to set aside a magistrate’s order or objections to a magistrate’s decision, along with memoranda in support thereof, shall be timely filed by any party in accordance with Civ.R. 53.

A revised document must be filed by the original document’s filing deadline.

The revised document must be filed within the time permitted for the filing of the original document.

A party that misses a non-jurisdictional deadline because of its own technical problems may move to file instanter no later than the next business day after resolving those problems.

(a) Non-jurisdictional Deadlines. A party who misses a non-jurisdictional deadline because of technical problems with the filer’s equipment, software, or internet access may move the Court to file a document instanter no later than the next business day following the resolution of the party’s technical problems.

Technical failures do not extend jurisdictional deadlines, including statutes of limitation and appeal deadlines.

i. Technical failures, whether the fault of the E-Filing Portal or otherwise, cannot extend jurisdictional deadlines (such as statutes of limitation or deadlines for appeal).

Deadline

5 working days

An attorney presenting an audio/video deposition transcript must submit it to the trial judge at least five working days before trial or hearing unless the court orders otherwise.

If an audio/video version of a deposition transcript is to be presented during trial or hearing, the attorney presenting the audio/video version of the deposition transcript shall submit the audio/video version of the deposition to the trial judge five (5) working days prior to the trial or hearing unless otherwise ordered by the Court.

A request for a view of the scene must be made in writing, filed at least 14 days before trial, and served on the opposing party.

All requests for a view of the scene shall be made in writing and filed at least 14 days prior to trial, with notice to the opposing party.

After settlement, the parties must promptly notify the assigned judge's court staff, after which the matter will be set for a presentation-of-entry hearing.

When a case has been settled, the parties shall promptly notify the court staff of the assigned trial judge and the matter will be set for a presentation of entry hearing.

Deadline

7 calendar days

Required

Always

The parties must file the Discovery Plan fourteen days after the parties' conference and no later than seven days before the Case Management Conference.

fourteen (14) days after the conference of the parties, and no later than seven (7) days prior to the Case Management Conference, the parties shall file with the Clerk of Court a Discovery Plan

At least seven days before the pretrial conference, every party must file a pretrial statement with the court and serve it on every other party.

(D) Not less than seven days before the pretrial conference, all parties shall file with the Court and serve upon all other parties in the action a pretrial statement containing the following information:

Within ten days after a decision requiring a written entry, prevailing counsel must prepare the entry and send it to all non-defaulting opposing parties or their counsel.

(2) After the Court has announced its decision on any matter requiring a written entry, counsel for the prevailing party shall prepare the appropriate entry and forward it to all opposing parties not in default or their counsel within ten (10) days.

The proposed entry may not be submitted for court approval sooner than fourteen days after service of the certificate.

(a) The attached entry will be submitted to the Court for approval at a date and time specified in the certified, but not sooner than fourteen (14) days following service of the certificate;

If a motion for separate findings of fact and conclusions of law is filed before the entry, the entry must be held in abeyance until those findings and conclusions are prepared and filed.

(4) If the event a motion for separate findings of fact and conclusions of law is filed prior to the filing of the entry, the entry will be held in abeyance until said separate findings of fact and conclusions of law have been prepared and filed.

Parties need not attend the presentation-of-entry hearing if an entry is provided beforehand, but all must attend if no entry is provided and no extension was requested before the hearing date.

If an entry is provided prior to the date for the presentation of entry hearing, the parties need not appear. If an entry is not provided prior to the presentation of entry hearing date, and no extension has been requested prior to such date, all parties shall appear at the time and date of the presentation of entry hearing.

A party requesting judicial sale must file a preliminary judicial report or an owner’s title insurance commitment within 14 days after filing the complaint or other sale-request pleading.

The party requesting a judicial sale of real estate shall, not later than 14 days after the filing of the complaint (or other pleading requesting a judicial sale), file either a preliminary judicial report, or a commitment for an owner’s fee policy of title insurance, as required by R.C. § 2329.191.

Unless the court orders otherwise, a schedule listing all secured and unsecured creditors must be filed within seven days after the receiver application is filed.

(B) Unless otherwise ordered, a schedule of all creditors, secured and unsecured, shall be filed within 7 days of the filing of the application.

An appointed receiver must post a bond in the amount set by the court and file an inventory within thirty days of appointment.

(D) When a receiver is appointed, the receiver shall post bond in an amount set by the Court, and the receiver shall file an inventory within 30 days of appointment.

A motion for compensation must be filed within 30 days after the court's final judgment or case entry is journalized.

A motion for compensation shall be filed within 30 days after the Court’s final judgment or entry in the case has been journalized.

Periodic billing must be submitted within 90 days of the calendar month containing the last court date.

Periodic billing shall be submitted within 90 days of the calendar month of the last court date.

When there are no court appearances, periodic billing must be submitted within 90 days of the attorney's last work on the case.

If there are no court appearances, the periodic billing shall be submitted within 90 days of the last work on the case by the attorney.

Pretrial motions must comply with Ohio Criminal Procedure time limits unless the assigned trial judge grants leave after notice to the adverse party.

All pretrial motions shall be filed in accordance with the time limits prescribed in the Ohio Rules of Criminal Procedure unless leave to file a motion beyond the prescribed time limit is granted by the assigned trial judge, after notice to the adverse party.

A written objection to a Magistrate’s Decision must be filed within 14 days of the court’s file-stamped date on the order.

Any objection of a Magistrate’s Decision must be filed in writing within fourteen (14) days of the Court’s fie-stamped date on the order.

Fee forms are due within 30 days after sentencing or final disposition; untimely submission may reduce compensation by 50%, while Court of Appeals cases must instead be sent directly to the Court of Appeals for signature.

All fee forms, when completed, are to be emailed to AtorneyMEACF@warrencountyohio.gov or brought to the Common Pleas Court building and dropped off at the Informa�on desk within 30 days of the sentencing or final disposi�on. Per our Local Rule 8.05 (E)(3)(a) – “Failure to �mely submit a mo�on for payment will result in a 50% reduc�on in your compensa�on.” The only excep�on is Court of Appeals cases, which are to be sent directly to the Court of Appeals by the appointed atorney for signature there.

A request for findings of fact and conclusions of law stays the time period for filing objections.

Requests for findings of facts and conclusions of law will stay the time for the filing of objections.

A revised document may be filed to correct or add to an earlier filing when no party has responded to the original.

An e-Filer who wishes to make corrections or additions to a previously filed document may file a revised document if no response has been made to the original filing by any party.

The request-for-information form must be returned within three days.

Please return this form within three (3) days.

A party may file a memorandum in opposition to objections within 14 days after filing the original motion or objection.

Memoranda contra objections may be filed by any party within 14 days of the filing of the original motion/objection.