Clackamas County Circuit Court
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Assets and Liabilities Statement
- As Soon After Assignment as Possible
Adjournments
- Each party may request one trial postponement for good cause, and the written, party-signed request must be received by the court at least five judicial days before trial.
- Motions to Continue/Postpone should be filed at least 72 hours before the hearing.
Communication
Other Contacts8 contacts
- cla.records.management@
ojd.state.or.us - 503-655-8447, option 5
- 503-655-8643, option 2
- 503-655-8447, option 7
- 503-655-8447, option 8
- 503-655-8447, option 6
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Clerk1 contacts
Document Format Requirements19 rules
In addition, no attorney or party may participate in the hearing other than remotely by video or telephone.
limited to oral argument only.
Said motions shall be no longer than 30 minutes
Formatting
- •Motion hearings shall be no longer than 30 minutes
The submission of exhibits through the eFiling system must comply with UTCR 21.040(1), (2), and (4), to the extent applicable, except that the court may direct multiple exhibits in a particular proceeding be submitted as separate eFiled documents.
In civil actions, a known party may be designated by a different name only by court order, and the designation must use initials or a pseudonym other than “Jane Doe” or “John Doe.”
Court's wording
In civil actions, the designation of a known party by a name other than the party’s true name shall be allowed only upon an order of the court. If ordered, the designation of such party shall be by use of such party’s initials or a pseudonym other than “Jane Doe” or “John Doe”. The name “Jane Doe” or “John Doe” is reserved for a party whose identity is unknown and the party is being designated as provided in ORCP 20H.
All documentary exhibits, excluding audio and visual, must be submitted to the court with one (1) original and three (3) copies.
- Documentary exhibits
Formatting
- •Submit one original and three copies; audio and visual exhibits are excluded
Reinstated Stipulated Agreements shall not extend any due dates for payment of past due or future rent beyond the statutory maximum deadlines as calculated from the date of signing of the original Stipulated Agreement.
An amended FED stipulated agreement cannot set past-due-rent payment dates more than six months, or future-rent payment dates more than three months, after the original agreement was signed; noncompliance with a disallowed date cannot support a judgment of restitution.
Court's wording
If the parties in an FED agree to amend a Stipulated Agreement after it has been entered, the Amended Stipulated Agreement shall not contain any due dates for payments that extend more than six (6) months from the date the original Stipulated Agreement was signed for past due rent, or three (3) months from the date the original Agreement was signed for future rent. If due dates extend past these time frames, noncompliance with any disallowed due date shall not be accepted by the court as a basis for entry of a Judgment of Restitution.
The listed hearings and trials that are excepted from postponement must be conducted remotely unless the court orders otherwise.
Court's wording
The court shall postpone and not schedule any other hearings or trials during the period of these Level 3 restrictions, except in the following circumstances which shall be conducted remotely, unless otherwise ordered:
Pleadings requesting a reinstatement will be returned to the submitting party for correction to the document title.
The term reinstatement shall only be used when requesting the court return a case to active status after a stay of proceedings or abatement has been granted.
The term “reinstatement” shall only be used when requesting the court return a case to active status after a stay of proceedings or abatement has been granted.
The objection should be in bold and underlined so as to call its attention to the court when reviewing the report.
Attaching another document and writing “See Attached” without explanation may result in rejection of an FED stipulated agreement.
Court's wording
(2) Circumventing meaningful use of the court approved form by stapling another document to it and writing the words “See Attached” on the court approved form without explanation may result in court rejection of an FED Stipulated Agreement.
(1) Any Stipulated Agreement that is not on Clackamas County’s court approved form may be rejected solely because it is not on our court approved form.
please download and print the Notice of Settled Matter – Self Represented Litigant form (PDF)
Formatting
- •Download and print the form, which is provided as a PDF
Treatment court proceedings which can be conducted by observing social distancing or that the treatment court judge determines is necessary to be in person for a specific individual;
- i. Parties may stipulate in writing to witnesses appearing remotely under ORS 131.045.
- Stipulation
Formatting
- •A stipulation permitting witnesses to appear remotely must be in writing
The District Attorney’s office may use the alleged victim’s initials in indictment charges and witness listings if it follows the cited statutes’ procedures.
Court's wording
The District Attorney’s office may file indictments using the initials of an alleged sex crime victim in the charge or charges under ORS 132.540(5)(a) and in listing witnesses under ORS 132.580(2)(a) so long as it follows the procedures set forth in those statutes.
Document Filing Requirements119 rules
Guidelines regarding the process of said hearings are attached and shall be provided to all participants.
To request an in person hearing a party must file a Motion for In Person Hearing with the Juvenile Court.
Defense attorneys shall prepare the above forms.
Defendants must deliver to the courthouse drop box or send the court any missing information, including a Court Appointed Attorney application and a mailing address or fax number.
Court's wording
The court will advise the defendant of their rights, any No Contact Orders in place, and direct the defendant to deliver to the courthouse drop box or send the court any information that has not yet been received, including a Court Appointed Attorney application, a specified mailing address or fax number.
Consistent with paragraph 5 of the Findings, at or near the date of the screening interview, all defendants must sign a form of release.
The screening interviewer must report the defendant’s successful or unsuccessful completion of any part of the DUII program to the Court.
Court's wording
- 5. Consistent with OAR 415-054-0530(1), the screening interviewer shall report to the Court the defendant's successful completion or failure to complete all or any part of the DUII program not more than 30 days from receipt of such notification from a DUII treatment provider.
When submitting exhibits through the eFiling system, the filer shall designate the exhibits as confidential as described in UTCR 21.070(6).
Exhibits submitted as a unified single PDF file under this paragraph must: - (1) Be accompanied by an index that identifies each exhibit, located at the beginning of the submission, and each identified exhibit must be electronically linked to the index; and - (2) Include an electronic bookmark for each exhibit.
Exhibits submitted through the SFTP server shall be listed on the Exhibit Index and eFiled using the eFiling system.
- Document
- Sftp exhibit submission
Must include
- •Exhibit list
Upon filing charges, if the State seeks preventative detention in a case pursuant to ORS 135.240(4) for a crime designated above as a violent felony, it shall file a notice stating its intent to seek preventative detention.
If the State seeks to have release denied pursuant to ORS 135.240(4) for a crime that is not listed above, the State shall file a Motion Requesting Court Determination of a Violent Felony supported by a sworn statement, affidavit, or declaration setting
The waiver shall be written and include a statement that the Defendant's understands the rights given up with the waiver.
A landlord that wishes to have the court enter an order that a defendant pay rent pending trial must file a motion for such an order.
When a defendant is held due to overriding circumstances, a representative must report those circumstances to the judge at arraignment or provide them in writing by the hearing.
Court's wording
If a defendant has been held due to overriding circumstances, a representative of the entity determining the hold shall either be at arraignment to report to the judge the overriding circumstances for the hold or provide the information in writing to the judge at or before the arraignment hearing.
Filing in the primary case does not constitute filing in any related cases.
Pleadings, memoranda, and other documents that do not apply to each of the consolidated cases shall contain only the case caption and case number for the case to which they apply.
- Document
- Filing not applicable to each consolidated case
- Placement
- Caption
Pleadings, memoranda, or other documents filed as authorized by UTCR 2.090, which affect each of the consolidated cases, shall contain as the first caption the parties’ names, roles in the case, and case number applicable to the particular case in which the filing is to be done.
- Document
- Filing affecting each consolidated case
- Placement
- Caption
When a document reflects more than one case caption and case number, any caption and case number following the first caption and case number must contain the reference “Related Case.”
- Document
- Document with multiple case captions
- Placement
- Caption
Must include
- •Related Case
When a time constraint prevents setting a summary judgment motion before trial, the parties must file a motion, declaration, and proposed order to continue the trial date.
- Document
- Trial continuance request
Must include
- •Proposed order
Court's wording
Motions for summary judgment (ORCP 47 motions) are scheduled and heard by the court unless a case is in arbitration and the motion will be heard by the arbitrator, or there is a time constraint and the motion cannot be set prior to the trial on the regular docket, at which time, parties will need to file a motion, declaration and proposed order to continue the trial date to allow time for the motion for summary judgment to be heard.
Unless related to an arbitration hearing, settlement conference, or trial fees, waiver and deferral requests shall be accompanied by the documents for which a fee is required and is being requested to be waived or deferred.
A previously named party may be removed only by a court-generated order or an appropriate judgment presented to the court; omitting the party from an amended pleading is insufficient.
Court's wording
After commencing an action under ORCP 3 or after commencing a third-party action under ORCP 22, a party named will only be removed from the case as a party by entry of a court generated order as authorized by UTCR 7.020 or by an appropriate form of judgment (Limited or General) presented to the court. Merely omitting a party previously named from an amended pleading does not remove that party from the case.
A request for remote-location testimony appearance must include the hearing details, reason, opposing party’s position, video availability, and—if applicable—the subject matter of the witness’s testimony.
Court's wording
A motion for the remote location testimony appearance of counsel, a party, or a witness (collectively “the party”) may be made in a civil proceeding or any proceeding under ORS chapter 419B as authorized by ORS 45.400. The request must include the following: (a) Hearing type; (b) Date, time and location of hearing; (c) The reason for the request; (d) If the motion is for the remote location testimony appearance of a witness, the subject matter of the witness’s testimony; (e) The position of opposing party; and (f) Whether appearance by video transmission is readily available.
Motions for ex parte order must be accompanied by a separate proposed order.
- Document
- Motion for ex parte order
Must include
- •Proposed order
A dismissed civil action may be reinstated only on the court’s own motion under ORCP 71A or through a party’s filed Motion, Declaration and Order following ORCP 71.
Court's wording
A civil action closed by entry of a General Judgment of Dismissal may not have its status reinstated, unless on the court’s own motion under ORCP 71A, or upon Motion, Declaration and Order to Set Aside or Vacate General Judgment filed by a party, following the process outlined in ORCP 71.
If no service was made, the moving party shall submit a statement documenting the reasons that no service was made.
A civil judgment with a money award must have a clearly identified money-award section containing the required information or affirmatively stating which required information is unknown.
Court's wording
As authorized by ORS 18.042, civil judgments that contain a money award must contain a separate section clearly identified as a money award. This statute sets forth information that is required to be included and information that is required to be included to the extent known by the judgment creditor. Any information that is required to be provided to the extent known by the judgment creditor must either be provided or the separate section must state affirmatively that the information required by the statute is unknown.
In domestic relations cases, information and documents required under UTCR 8.010 (4) and (5), regarding distribution of assets and support, must be filed and served at the time of the pretrial conference.
Parties shall stipulate to those exhibits to which there are no objections and shall deliver the stipulated exhibits to the clerk.
(1) For any proceedings being conducted in-person, exhibits shall be submitted as authorized by UTCR 6.050, except as required by UTCR 11.110 or UTCR 24.040(3)(a).
A request to postpone trial must be made by filing a motion, affidavit and order with the appropriate case processing unit.
Exhibits marked as authorized by UTCR 6.080 must include the case number on the exhibit label.
- Document
- Exhibit label
Must include
- •Case number
(a) When submitting documentary exhibits through the eFiling system, the filer shall designate the exhibits as confidential as described in UTCR 21.070(6).
(2) Exhibits submitted through the SFTP server shall be listed on the Exhibit Index.
- Document
- Exhibit index
Must include
- •Exhibit list
A unified PDF of exhibits must begin with an identifying index electronically linked to each exhibit and include a bookmark for every exhibit.
Court's wording
(c) Exhibits submitted as a unified single PDF file under this paragraph must: (i) Be accompanied by an index that identifies each exhibit, located at the beginning of the submission, and each identified exhibit must be electronically linked to the index; and (ii) Include an electronic bookmark for each exhibit.
The petitioner’s return of service on the respondent shall indicate service of the notice with the summons and petition.
Each person who successfully completes the court’s program or the pre-approved alternative program shall present a certificate of completion to the court before entry of judgment, unless an order based on a motion and declaration as outlined in subsection (6) below is approved by the judge.
A pleading or motion raising a UCCJEA jurisdiction issue must identify the potentially relevant state or tribe, the other court’s contact information, and prior or concurrent proceedings and orders.
Court's wording
In addition, that document must set out: (a) the state or tribe that arguably has or should assert jurisdiction, (b) contact information for the appropriate court in the other state(s) or tribe(s), and (c) information regarding any prior or concurrent proceedings and orders regarding the matter before the court.
A pleading or motion raising a UCCJEA jurisdiction issue must include “UCCJEA Issue” in its caption.
- Document
- Pleading or motion
- Placement
- Caption
Must include
- •UCCJEA Issue
Court's wording
A pleading or motion asserting that the court lacks or should decline jurisdiction under the Uniform Child Custody Jurisdiction and Enforcement Act must include in the caption of that document the phrase “UCCJEA Issue.”
In the event parties file separate statements, such statements must include all assets and
Before moving to modify custody or parenting time or enforce a parenting plan, a party must complete the program and file the completion certificate or obtain a written court waiver.
Court's wording
Neither party shall move to modify custody or parenting time, or enforce any of the terms of the parenting plan without having first complied with this rule by either: (a) Completing the necessary program and filing the Certificate of Completion with the court; or (b) Securing a written waiver from the court in the manner described above.
Upon a showing of good cause, a party may request a waiver of this rule. The request must be made by motion, supported by declaration, and filed within fifteen (15) days of receipt of the Trial Court Administrator’s notice.
Before filing statements of assets and liabilities, the parties must confer in an effort to agree on terminology, values, listing order, and which assets and liabilities are marital or non-marital.
Court's wording
Prior to filing statements of assets and liabilities as authorized by UTCR 8.010(3), the parties shall confer in an effort to agree on the following: (a) Terminology to be used to describe each asset and liability; (b) Values of each asset and liability; (c) The order in which each asset and liability is to be listed; and (d) Which assets and liabilities are part of the marital property, and which are non- marital assets.
To request an order allowing waiver, a party must file a motion and supporting declaration with the court.
A family law action closed by entry of a General or Supplemental Judgment of Dismissal may not have its status reinstated, unless on the court’s own motion under ORCP 71A, or upon Motion, Declaration and Order to Set Aside or Vacate General Judgment filed by a party, following the process outlined in ORCP 71.
The order to show cause must require a written response within the statutory time, with a responding Uniform Support Declaration if support is contested.
Court's wording
The Order to Show Cause shall require the opposing party to file a written response in answer to the Motion and Affidavit, with a responding Uniform Support Declaration if the issue of support is to be contested, within the time prescribed by ORS 107.135(14).
When required mediation or other dispute resolution is completed by a provider other than Clackamas County Resolution Services, the parties must file a Certificate of Required Dispute Resolution substantially conforming to the court’s form.
Court's wording
In cases in which the parties complete mediation or other dispute resolution process required by SLR 8.017 by a means other than Clackamas County Resolution Services, the parties must file a Certificate of Required Dispute Resolution in substantial conformity with the form that is available on the court’s website, located at https://www.courts.oregon.gov/forms/Documents/Certificate_of_Required_Dispute_Reso lution.pdf .
If the opposing party fails to file the written response in opposition within the time allowed in ORS 107.135(14), the moving party shall forthwith submit a motion, declaration, and order for default with supplemental judgment allowing the relief requested in the order to show cause.
The Order to Show Cause shall include the Notice about a Written Response to a Petition or Motion to Modify Filed in Clackamas County Circuit Court.
If filed by an attorney, the Motion to Modify shall state in the case caption the estimated time needed for the hearing.
- Document
- Motion to modify
- Placement
- Caption
(2) Restricted accounts on behalf of a minor child or incapacitated person must be confirmed by a signed acknowledgment from the bank or brokerage firm which discloses the account number, type and account balance as required by UTCR 9.050.
Expedited parenting time enforcement motions and post-judgment status quo; a hearing will be set upon filing Motion, Declaration and Order to Show Cause.
Filing & Service rules
Electronic Filing Rules
Exhibits for trials or contested matters must be filed electronically with the Court.
Exhibits for trials or contested matters shall be filed electronically with the Court no less than seven (7) court days prior to the court hearing, pursuant to UTCR 11.110(1).
Page 2 | 6
Active Oregon State Bar members must e-file documents unless a listed conventional-filing requirement or waiver applies.
Pursuant to UTCR 21.140, an active member of the Oregon State Bar must file documents using the electronic filing system, instead of conventional filing, unless: The document is required to be conventionally filed under UTCR 21.070(3); or The filer has obtained a waiver under UTCR 21.140(2); or The document is required to be conventionally filed under SLR 2.501.
Page 1 | Electronic Filing
Exhibits submitted through SFTP must also be filed using the eFiling system.
Exhibits submitted through the SFTP server shall be listed on the Exhibit Index and eFiled using the eFiling system.
Page 2 | Non-Documentary Exhibits
In-person filing at the court is unavailable during the stated closure.
The Court is closed beginning at 3:00 pm on Thursday, December 22, 2022, until 5:00 pm on Friday, December 23, 2022. The Court is closed for the following purposes: conducting hearings and other in person court business such as staffing public counters, answering telephones, and filing documents.
Page 1 | ORDER CLOSING/LIMITING SERVICES IN CLACKAMAS COUNTY CIRCUIT COURT BECAUSE OF EMERGENCY AND EXTENDING THE STATUTE OF LIMITATIONS
The listed documents in family case matters, and documents required to be served simultaneously with them, must be filed conventionally on paper rather than electronically, subject to subsection (3).
In the following subject matter areas, the listed documents, and any documents that are required to be served simultaneously with a document listed in this rule, must be presented conventionally (in paper) and may not be electronically filed, except as provided in subsection (3). (1) Family Case Matters. (a) Emergency Custody and Parenting Relief based on Immediate Danger (b) Order of Assistance to obtain custody of child held in violation of custody order. (c) Pre-Judgment Temporary Protective Orders of Restraint (Status Quo) (d) Emergency Protective Order (e) Extreme Risk Protection Order (ERPO) (f) A complaint in a contempt proceeding seeking remedial sanctions (g) Foreign Subpoena submitted under UTCR 5.140(1) (h) Commission for Out-of-State Deposition (i) A document filed under seal or subject to in camera inspection, including a motion requesting that a simultaneously filed document be filed under seal or subject to in camera inspection. (j) A document delivered to the court under ORCP 55(D)(8)(a) (k) An undertaking that is accompanied by a deposit as security for the undertaking. (l) A demonstrative or oversized exhibit. (m) Trial exhibits, which must be submitted or delivered as provided in UTCR 6.050, except as provided in UTCR 11.110 or UTCR 24.040(3)(a), or as directed or permitted by Chief Justice Order and/or Presiding Judge Order. (n) A nondocumentary exhibit filed as authorized by UTCR 2.010(8)(d) that cannot be filed through the Safe File Transfer Protocol email system.
Page 3 | SLR 2.501(1): Family Case Matters
The listed documents in civil case matters, and documents required to be served simultaneously with them, must be filed conventionally on paper rather than electronically, subject to subsection (3).
In the following subject matter areas, the listed documents, and any documents that are required to be served simultaneously with a document listed in this rule, must be presented conventionally (in paper) and may not be electronically filed, except as provided in subsection (3). (2) Civil Case Matters. (a) Assurance of Voluntary Compliance (b) Commission for Out-of-State Deposition (c) Distraint Warrant (d) Petition to Designate Known Party by Pseudonym (e) Preliminary Injunction Show Cause / Temporary Restraining Order (f) Provisional Process Show Cause (g) Receivership Show Cause (h) Registration of a Foreign Writ, Mandate, Commission, Letter Rogatory, or Order to Complete Discovery in Oregon as authorized by ORCP 38 and UTCR 5.140 (i) Writ of Garnishment (j) A complaint in a contempt proceeding seeking remedial sanctions under ORS 33.055, including documentation supporting that complaint. (k) Foreign Subpoena submitted under UTCR 5.140(1)
Page 4 | SLR 2.501(2): Civil Case Matters
Petitions to designate known parties by pseudonyms must be filed conventionally.
Petitions to designate known parties by pseudonyms must be filed conventionally. Please see SLR 2.501 and SLR 5.061(7).
Page 8 | SLR 2.016: DESIGNATION OF KNOWN PARTIES BY PSEUDONYMS
An in-person ex parte appearance may be required in those stipulated and ex parte matters for which the documents must be presented conventionally and may not be electronically filed as designated in SLR 2.501. When an in-person ex parte appearance is required, a party may file a motion to appear remotely under SLR 7.044. If allowed, the conventional presentation requirement set out in SLR 2.501 does not apply. The filing party may then electronically submit their ex parte documents to the court.
An in-person ex parte appearance may be required in those stipulated and ex parte matters for which the documents must be presented conventionally and may not be electronically filed as designated in SLR 2.501. When an in-person ex parte appearance is required, a party may file a motion to appear remotely under SLR 7.044. If allowed, the conventional presentation requirement set out in SLR 2.501 does not apply. The filing party may then electronically submit their ex parte documents to the court.
Page 13 | SLR 5.061: EX PARTE MATTERS
With the exception of information and documents listed in subsection (7) above, no document submitted for the purpose of a settlement conference shall be electronically submitted.
With the exception of information and documents listed in subsection (7) above, no document submitted for the purpose of a settlement conference shall be electronically submitted.
Page 16 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
Trial postponement requests cannot be submitted by fax.
Faxes will not be accepted.
Page 17 | SLR 6.031: POSTPONEMENT OF TRIAL
eFiled documentary exhibits must comply with the cited UTCR provisions to the extent applicable, but the court may direct separate eFilings for multiple exhibits.
(b) The submission of documentary exhibits through the eFiling system must comply with UTCR 21.040(1), (2), and (4), to the extent applicable, except that the court may direct multiple exhibits in a particular proceeding be submitted as separate eFiled documents.
Page 18 | SLR 6.085: MANNER OF SUBMITTING EXHIBITS
The Exhibit Index must be filed electronically using the eFiling system.
The Exhibit Index shall be eFiled using the eFiling system.
Page 18 | SLR 6.086: NON-DOCUMENTARY EXHIBITS
A complaint seeking remedial sanctions in a contempt proceeding must be filed on paper and may not be electronically filed.
(1) Pursuant to SLR 2.501(1)(f) and 2.501(2)(j), a complaint in a contempt proceeding seeking remedial sanctions must be presented conventionally (in paper) and may not be electronically filed.
Page 43 | SLR 19.020: Initiating Instrument Filing Requirements
Stalking applications must be filed in person during public service hours, 10 a.m. to 4 p.m., with an in-person court appearance scheduled for the next judicial day.
Stalking applications must be filed in person during public service hours (10am to 4pm) and with an in person appearance court scheduled the next judicial day.
Civil cases
Page 3 | Court Procedures
Protective Order applications must be filed in person during the stated weekday morning window, with an in-person appearance at 1 p.m. that day.
Protective Order applications (Family Abuse Prevention Act, Elderly Persons and Persons with Disabilities Abuse Prevention Act, Sex Abuse Protective Orders, Emergency Risk Protection Orders) must be filed in person between 8am and 10:30 am Monday through Friday daily with an in person court appearance at 1pm the same day.
Civil cases
Page 3 | Court Procedures
Attorneys must electronically file Motions to Continue/Postpone through File and Serve.
All attorneys are required to file their Motions to Continue/Postpone electronically through the File and Serve program.
Page 1 | Motions to Continue/Postpone
Documents that meet the statewide acceptance policy may be electronically filed through the OJD eFiling System (File & Serve) under UTCR 21.
Documents meeting Statewide Policy on eFiling Acceptance may be electronically filed through the OJD eFiling System (File & Serve) in accordance with UTCR 21.
Page 7 | SLR 1.161: WHERE FILINGS AND PAYMENTS MAY BE SUBMITTED
Fee-waiver and deferral requests may be submitted to the Collections Unit in person, by mail, or electronically through the court’s eFiling system.
Waiver and deferral requests for all court filing, arbitration, settlement conference and trial fees may be submitted to the Collections Unit in person, through the mail, or electronically through the court’s eFiling system.
Page 8 | SLR 2.025: FEE WAIVERS AND DEFERRALS
Ex parte matters not designated for conventional filing under SLR 2.501 may be electronically filed for a judge’s signature.
Any ex parte matters that are not listed in SLR 2.501 as having to be filed conventionally may be electronically filed for purpose of submitting to a judge for signature.
Page 13 | SLR 5.061: EX PARTE MATTERS
In remote proceedings, an exhibit that can be converted to PDF may be submitted through the court’s eFiling system using the “Exhibit – EB” filing code, notwithstanding the cited rules.
(2) Notwithstanding UTCR 6.050(3) and UTCR 21.070(3)(p), when a proceeding is to be conducted remotely, any exhibit that can be converted to PDF may be submitted through the court’s electronic filing (eFiling) system, using the filing code “Exhibit – EB.”
Page 17 | SLR 6.085: MANNER OF SUBMITTING EXHIBITS
The court may reject exhibit submissions that fail to comply with the requirements in subsections (2)(a) through (2)(c).
(d) The court may reject submissions that do not comply with subsections (2)(a)–(2)(c) of this rule.
Page 18 | SLR 6.085: MANNER OF SUBMITTING EXHIBITS
Exhibits that cannot be converted to PDF, including PDFs larger than 25 MB, may be submitted through the Oregon Judicial Department’s secure SFTP file request system.
(1) All exhibits that cannot be converted to .pdf format (audio, video, and/or some images, as well as PDFs that are larger than 25 MB) may be submitted through the Oregon Judicial Department’s secure SFTP server through the file request system.
Page 18 | SLR 6.086: NON-DOCUMENTARY EXHIBITS
Self-represented parties may file Motions to Continue/Postpone electronically through File and Serve or on paper at the Civil Case Unit.
Self- represented parties may file their Motions to Continue/Postpone electronically through File and Serve or in paper at the Clackamas County Court, Civil Case Unit at 1000 Courthouse Rd, Oregon City, 1st floor Public Service Center.
Page 1 | Motions to Continue/Postpone
Self-represented litigants may e-file or file conventionally by paper at the filing counter, by mail, or through the Drop Box.
Self-represented litigants may choose to electronically file their documents, or alternatively, may file them conventionally. Conventional filing is a process where a filer files the paper document with the court, whether that is at the filing counter, through the mail, or dropped off at the courts “Drop Box”.
Page 1 | Conventional Filing
Anyone may register to use the electronic filing system and become an authorized filer.
Anyone may register to use the electronic filing system and become an authorized filer.
Page 1 | Electronic Filing
Filing Timing and Cure Windows
Exhibits for trials or contested matters must be filed at least seven court days before the hearing.
Exhibits for trials or contested matters shall be filed electronically with the Court no less than seven (7) court days prior to the court hearing, pursuant to UTCR 11.110(1).
Page 2 | 6
The UCJ Temporary Sentencing Order must be converted into a formal Criminal Judgment within 48 hours.
Parties, attorneys, and Clackamas County deputies will receive a UCJ Temporary Sentencing Order which will be converted into a formal Criminal Judgment within 48 hours.
Page 1 | Temporary Sentencing Orders and Criminal Judgments
The Drop Box accepts filings and payments during courthouse hours; items placed there before 5:00 p.m. on weekdays other than legal holidays are date-stamped and deemed received and filed that day.
Drop Box - The "Drop Box" adjacent to the filing windows on the first floor in the Public Service Center may be used to submit pleadings, other documents for filing, and payments during regular courthouse hours. Any filing and payment placed in the "Drop Box" before 5:00 p.m. on weekdays, excluding legal holidays, will be date stamped and deemed received and filed on that day.
Page 1 | Conventional Filing
The screening interviewer must report to the Court no more than 30 days after receiving notification from a DUII treatment provider.
- 5. Consistent with OAR 415-054-0530(1), the screening interviewer shall report to the Court the defendant's successful completion or failure to complete all or any part of the DUII program not more than 30 days from receipt of such notification from a DUII treatment provider.
Criminal cases
Page 3
The State must file the preventative-detention notice upon filing charges when it seeks detention under ORS 135.240(4) for an above-listed violent felony.
Upon filing charges, if the State seeks preventative detention in a case pursuant to ORS 135.240(4) for a crime designated above as a violent felony, it shall file a notice stating its intent to seek preventative detention.
Criminal cases
Page 2 | Order Re Preventative Detention Hearing Procedures in Violent Felonies in Clackamas County
The specified Protective Order applications can be filed in person between 8:00 a.m. and 10:30 a.m.
(1) Protective Order applications (Family Abuse Prevention Act, Elderly Persons and Persons with Disabilities Abuse Prevention Act, Sex Abuse Protective Orders, Emergency Risk Protection Orders) can be filed in person between the hours of 8 a.m. to 10:30 a.m.
Page 4 | 5. All Other Direct Court Services
ADA accommodation requests must be made to the Trial Court Administrator’s Office at least four judicial days before each proceeding, unless the court waives the notice period for good cause.
(1) Parties requesting special accommodations under the Americans with Disabilities Act (ADA) must comply with UTCR 7.060. All requests for special accommodation must be made no later than four (4) judicial days prior to each proceeding in the action and must be made to the Trial Court Administrator’s Office. For good cause shown, the court may waive the four (4) judicial days advance notice.
Page 14 | SLR 7.061: NOTICE TO THE COURT FOR SPECIAL ACCOMMODATION UNDER THE AMERICANS WITH DISABILITIES ACT (ADA)
Required documents for the specified abuse-prevention petitions must be filed by 11:00 A.M. on the planned appearance date.
All required documents must be filed no later than 11:00 A.M. on the day of the planned appearance.
Page 14 | SLR 5.061: EX PARTE MATTERS
After a case is reported settled, the court sends a 28-day Notice of Dismissal, and the case will be dismissed for want of prosecution if an appropriate order or judgment is not received within 28 days of the notice.
When a case is reported settled, the court will remove it from the trial calendar and will send out a twenty-eight (28) day Notice of Dismissal to all parties. If the court does not receive an appropriate order or judgment within twenty-eight (28) days of the Notice, the case will be dismissed for want of prosecution in accordance with UTCR 6.020(2).
Page 16 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
The specified domestic-relations information and documents must be filed at the time of the pretrial conference.
In domestic relations cases, information and documents required under UTCR 8.010 (4) and (5), regarding distribution of assets and support, must be filed and served at the time of the pretrial conference.
Page 16 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
Parties must register for the education program or apply to use an alternate program within 15 days of receiving notice.
Parties shall register for the program or make application for approval of an alternate program within fifteen (15) days of receiving notice of this education requirement.
Page 21 | SLR 8.015: EDUCATION FOR DIVORCING PARENTS
A waiver request must be filed within 15 days of receiving the Trial Court Administrator’s notice.
The request must be made by motion, supported by declaration, and filed within fifteen (15) days of receipt of the Trial Court Administrator’s notice.
Page 22 | SLR 8.015: EDUCATION FOR DIVORCING PARENTS
Statements of assets and liabilities must be filed at least two judicial business days before trial.
(6) Statements of assets and liabilities shall be filed with the court at least two (2) judicial business days prior to the date set for trial
Page 23
The parties must begin dispute resolution within 14 days after receiving the mediation order.
The parties are directed to begin the process of dispute resolution within fourteen (14) days of the receipt of the order.
Page 25 | Mediation Orders
Mediation must conclude at least 30 days before trial or a merits hearing unless the court allows more time on motion and affidavit showing good cause.
The parties must conclude the mediation at least thirty (30) days before trial or hearing on the merits, or such later time as may be allowed by the court on motion and affidavit showing good cause.
Page 25 | Mediation Orders
The required dispute-resolution certificate is due at least 7 days before Trial Assignment, or at least 7 days before the hearing or trial when an individual judge retains the case.
The certificate must be filed at least seven (7) days in advance of Trial Assignment, or seven (7) days in advance of hearing or trial if the case is retained by an individual judge.
Page 26 | SLR 8.046: Compliance with Dispute Resolution Requirements
After the opposing party misses the statutory response deadline, the moving party must submit the default papers forthwith.
If the opposing party fails to file the written response in opposition within the time allowed in ORS 107.135(14), the moving party shall forthwith submit a motion, declaration, and order for default with supplemental judgment allowing the relief requested in the order to show cause.
Page 26 | SLR 8.051: Post Judgment Order to Show Cause for Modification of the Judgment
The personal representative, conservator or guardian and counsel of record must appear at the citation hearing unless the matter is corrected at least three judicial days beforehand.
The personal representative, conservator or guardian, together with counsel of record, must appear unless the matter has been corrected at least three (3) judicial days prior to the citation hearing.
Page 27 | SLR 9.035: DELINQUENCIES OR DEFICIENCY IN PROBATE FILINGS
Closing documents addressing discharge of the personal representative must be filed within 90 days of the general judgment of distribution or an amended judgment, except for good cause shown.
Any closing documents to address the discharge of the personal representative as provided in ORS 116.213 shall be filed within ninety (90) days of the general judgment of distribution or any amended general judgments of distribution, except for good cause shown.
Page 28 | SLR 9.063: DISCHARGE OF PERSONAL REPRESENTATIVE
A guardian of a minor must file a written report with the court within 30 days after each anniversary of appointment.
Within thirty (30) days after each anniversary of appointment, a guardian of a minor shall file a written report with the court.
Page 30 | SLR 9.075: GUARDIANSHIP
The certificate of completion must be filed upon successful completion of the required class.
(6) Upon successful completion of the court-required class, the non-professional fiduciary shall file a certificate of completion with the Probate Department stating the date and time the class was taken as well as the provider of the class.
Page 31
A fiduciary must register for the program within 15 days of appointment, except professional fiduciaries and attorneys appointed as fiduciaries.
(b) Register for the program no later than fifteen (15) days from appointment as fiduciary by the court. (3) A professional fiduciary, for purposes of this rule, is defined in ORS 125.240(5). Professional fiduciaries and attorneys appointed as fiduciaries are exempt from this rule.
Page 31
A waiver motion must be filed within 15 days after receipt of notice.
(7) Upon a showing of good cause, a non-professional fiduciary may request a waiver of the requirements of this rule. The request must be made by motion, supported by affidavit and filed within fifteen (15) days of receipt of notice.
Page 31
The guardian must file the annual declaration within 30 days after each anniversary of appointment.
(2) Within thirty (30) days after each anniversary of appointment, a guardian of a vulnerable youth shall file a declaration signed by the vulnerable youth renewing their consent to the guardianship.
Page 32 | SLR 9.079
Service and Proof of Service Rules
The final formal Criminal Judgment must be provided to the defendant by defense counsel or, for a pro se defendant, by corrections or mail.
The final formal Criminal Judgment shall be provided to the defendant by their defense attorney or, if pro se, by corrections or by mail to the defendant.
Page 1 | Delivery of Final Criminal Judgment to Pro Se Defendants
At filing, the clerk ensures the filing party receives the mediation notices and directs that a copy be served on the defendant or defendants.
The clerk of the court ensures that the filing party receives these notices at time of filing and directs the filing party to serve a copy of the notice to the defendant(s).
Page 1 | Who Chooses the Mediator?
The State must provide the documents in a manner reasonably calculated to give prompt notice to defense counsel or, if counsel is unknown, the arraignment agency.
The State shall provide a copy of the documents in a manner most reasonably calculated to provide prompt notice to the defense attorney if one is known or to the agency holding the contract to perform arraignments if a defense attorney is not known.
Criminal cases
Page 3 | Order Re Preventative Detention Hearing Procedures in Violent Felonies in Clackamas County
When the State seeks preventative detention, the District Attorney's office must provide available discoverable case-file material to defense counsel within 24 hours after notice that the defendant is represented.
In a case in which the state seeks preventative detention, the District Attorney's office shall provide the discoverable material it has available it its case file to defense counsel within 24 hours after the District Attorney's office has been notified that the defendant is represented by defense counsel.
Criminal cases
Page 3 | Order Re Preventative Detention Hearing Procedures in Violent Felonies in Clackamas County
When service is required by law, an ex parte motion must have an attached certificate stating the date, time, and manner of service and the name of the person served.
When service is required by law, any motion that is to be presented ex parte shall have attached to it a certificate of service, which shall include the date, time, manner of service upon the opposing party, and the name of the person served.
Page 13 | SLR 5.061: EX PARTE MATTERS
The specified domestic-relations information and documents must be served at the time of the pretrial conference.
In domestic relations cases, information and documents required under UTCR 8.010 (4) and (5), regarding distribution of assets and support, must be filed and served at the time of the pretrial conference.
Page 16 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
Notice of the proposed order must be served under UTCR 5.100 before the order is submitted to the court.
Notice of the proposed order must be served in accordance with UTCR 5.100 prior to submission to the court.
Page 17 | SLR 6.031: POSTPONEMENT OF TRIAL
Exhibits marked under UTCR 6.080 must be exchanged with opposing parties before trial begins.
All exhibits marked as authorized by UTCR 6.080 must be exchanged with opposing parties before the commencement of trial.
Page 17 | SLR 6.083: PRETRIAL DISCLOSURE AND STIPULATION TO EXHIBITS
When serving the respondent with the petition or post-judgment motion, the petitioner must include the Trial Court Administrator’s notice.
Petitioner, when serving the respondent with the petition or post-judgment motion, shall also include a copy of the Trial Court Administrator’s notice.
Page 21 | SLR 8.015: EDUCATION FOR DIVORCING PARENTS
When a court visitor is appointed, the petitioner’s attorney must email the designated visitor the marked petition and specified supporting documents, proposed notices, and respondent’s objection form.
When an order appointing a court visitor is issued, the petitioner’s attorney shall provide copies of the petition, marked “VISITOR’S COPY” with supporting documentation and copies of proposed notices and the ORS 125.070(4) respondent’s objection (the blue form) to the designated court visitor by e-mail.
Page 29 | SLR 9.075: GUARDIANSHIP
The guardian must give report copies to the people specified in ORS 125.060(3).
Copies of the guardian’s report must be given to those people specified in ORS 125.060 (3).
Page 30 | SLR 9.075: GUARDIANSHIP
A party who obtains a visitor-fee deferral or waiver must immediately provide the visitor a supplemental copy of the granting order.
(2) Any party who obtains a deferral or waiver of visitor fees as provided in ORS 125.170(3) must immediately provide the visitor with a supplemental copy of the court order granting the waiver or deferral.
Page 32 | SLR 9.078
In a vulnerable youth guardianship, the required notice must be sent to the attendant consulate nearest the courthouse.
(1) In a vulnerable youth guardianship, the statutorily required notice to the vulnerable youth’s attendant consulate must be sent to the consulate located nearest to the Clackamas County Courthouse.
Page 32 | SLR 9.079
For a virtual arbitration hearing, the arbitrator must furnish the hearing link with the hearing notice at least five days before the hearing.
If the location of the arbitration hearing is to take place on a virtual meeting platform, the arbitrator shall furnish a link to the virtual arbitration hearing together with the notice of scheduled arbitration hearing, at least five (5) days before the date set for the arbitration hearing, in accordance with ORS 36.420.
Page 34 | SLR 13.161: Arbitration Proceedings; Location and Personal Appearance
In FED cases, both parties must exchange all trial-intended documents and tangible evidence before trial, unless an attorney obtains court approval for a different discovery method.
Therefore, in all FED cases, both parties must exchange all documents, photographs, videos and other tangible evidence that they intend to use at trial before the trial day, unless a party’s attorney secures court approval of a different discovery method for a particular case.
Page 36 | SLR 18.021: FORCIBLE ENTRY AND DETAINER (FED) LANDLORD TENANT TRIALS; DISCOVERY PROCEDURES
A person seeking to expunge an eviction record must file a certificate of service that complies with ORCP 9C’s requirements for proof of service of summons.
A person who seeks to expunge an eviction record under ORS 105.163 must file a certificate of service with the court to prove compliance with ORS 105.163(2). The certificate of service filed must follow the same procedural requirements contained in ORCP 9C for proof of service of summons.
Page 43 | SLR 18.045: Forcible Entry and Detainer (FED) Landlord Tenant; Expungement of Eviction Records
When a first appearance is rescheduled, notice must be sent to the parties by first-class mail, and they must appear in person at the set date, time, and place.
When the date for first appearance is rescheduled by the court, notices will be sent to the parties, by first class mail, and all parties shall appear at such first appearances in person on the date, time and place set.
Page 3 | 3. Forcible Entry and Detainer Proceedings
If a remote hearing is requested for the specified objections, parties will be notified and sent notice stating the hearing date, time, location, and method of remote appearance.
Objections to temporary emergency custody on immediate danger orders and pre-judgment status quo orders; parties will be notified and sent notice with the date, time, location and method of the remote appearance of the hearing, if requested.
Civil cases
Page 3 | Court Procedures
Parties will be sent notice of subsequent restraining order hearings that states the date, time, location, and method of remote appearance.
Subsequent restraining order hearings, (including objections, motions to modify, renewals and exceptional circumstances); parties will be sent notice with the date, time, location and method of remote appearance.
Civil cases
Page 3 | Court Procedures
OSB-member lawyers may be notified by email when a first appearance is rescheduled.
Lawyers who are OSB members may be notified by email.
Page 3 | 3. Forcible Entry and Detainer Proceedings
Filing Fees and Waivers
Civil filing fees are due when papers are filed, and a person unable to pay then may apply for a fee deferral or waiver; granted fees are collected like other monetary obligations.
Fees for civil cases are due at the time of filing your papers. If you cannot pay the fee at the time of filing, you may apply for a fee deferral/waiver. If the fee deferral/waiver is granted, collections of those fees are the same as any other monetary obligation.
Page 1 | Fees for civil cases
A summary judgment motion is not considered filed unless its motion fee is paid.
A motion is not considered filed if the motion fee is not paid.
Page 6 | SLR 5.015: SUMMARY JUDGMENT MOTIONS
A document requiring a fee may be returned without filing if neither the fee nor an order waiving or deferring it is provided.
A document that requires a fee but the fee or an order to waive or defer such fee is not provided and the fee requirement has not been satisfied.
Page 8 | SLR 2.015: RETURN OF DOCUMENT TO PARTY
Fees payable at trial’s conclusion are due by 5:00 p.m. that day unless waived or deferred; if trial ends after business hours, they are due the morning of the next court day, and a jury trial concludes when the jury returns its verdict.
Fees payable at the conclusion of the trial shall be paid by 5:00 P.M. on the day trial concludes unless the fee is waived or deferred. If the trial concludes after the close of business, the fees shall be paid the morning of the first court day thereafter. For purposes of this rule, a jury trial shall be deemed concluded when the jury returns a verdict.
Page 16 | SLR 6.025: PAYMENT OF TRIAL FEES AND HEARING FEES
Before a trial or hearing for which a fee is required, payment, waiver, or deferral must be verified; if payment cannot be verified, the receipt, waiver, or deferral must be presented to the courtroom clerk before the proceeding begins.
The court shall verify that payment has been made or that fees have been waived or deferred prior to the commencement of trial or hearing where a fee is required to be paid under ORS Chapter 21 and ORS 105.130. If the court is unable to verify that payment has been made, a fee receipt, fee waiver or fee deferral must be presented to the courtroom clerk prior to the commencement of a trial or hearing.
Page 16 | SLR 6.025: PAYMENT OF TRIAL FEES AND HEARING FEES
For an adult guardianship, the visitor’s investigation fee deposit must be paid within one business day after the petition is filed unless a fee waiver or deferral has been secured.
For adult guardianships, the deposit for the visitor’s investigation fee shall be paid within one (1) business day of filing the Petition unless the party has secured a fee waiver or deferral.
Page 29 | SLR 9.075: GUARDIANSHIP
After transfer, the arbitrator may bar a party from participating unless the party pays the required fee or obtains a court waiver or deferral and provides the order to the arbitrator before arbitration.
In accordance with UTCR 13.120(4), the arbitrator may preclude a party from participating in the arbitration proceeding after the transfer unless the party pays the required arbitrator fee or the party obtains a waiver or deferral of the fee from the court and provides a copy of the waiver or deferral to the arbitrator, prior to the arbitration.
Page 31 | SLR 13.121: COMPENSATION OF ARBITRATOR
Each party must pay at least $500 within 14 days of the arbitrator's appointment unless the party has a fee waiver or deferral, in which case it must provide the order to the arbitrator.
Within 14 days of the appointment of the arbitrator, each party must tender to the arbitrator the sum of at least $500 as preliminary payment to be credited against the maximum total arbitration fee, unless a party has secured a fee waiver or deferral, in which case the party must submit a copy of the order waiving or deferring arbitration fees to the arbitrator.
Page 31 | SLR 13.121: COMPENSATION OF ARBITRATOR
The remaining arbitration fee is due when a party files a motion requiring an arbitrator's ruling or within 30 days of the first scheduled arbitration hearing date, whichever comes first.
The balance of the parties’ maximum total arbitration fee shall be paid upon the earlier of (a) the filing of a motion by any party upon which the arbitrator must rule; or (b) within 30 days of the first scheduled arbitration hearing date.
Page 31 | SLR 13.121: COMPENSATION OF ARBITRATOR
For cases filed on or after February 1, 2025, the arbitrator charges $250 per hour, and the maximum total arbitration fee is $2,000, allocated pro rata or as ordered.
Effective for cases filed on or after February 1, 2025, the arbitrator's hourly fee is $250. The maximum total arbitration fee is $2000, which shall be divided pro rata among the original parties or in accordance with the order of the arbitrator.
Page 31 | SLR 13.121: COMPENSATION OF ARBITRATOR
If funds are available under ORS 36.420, indigent parties may apply for a deferral or waiver of arbitration fees within 14 days after transfer to arbitration.
In the event funds are available under ORS 36.420, indigent parties may seek deferral or waiver of arbitration fees by applying within fourteen (14) days from the date the case is transferred to arbitration.
Page 32 | SLR 13.122: INDIGENT PARTIES
Reimbursement above a party's pro rata share of the maximum arbitration fee is payable only if the arbitrator obtains and submits the additional-fee authorization order with the required documents.
Reimbursement of any fees that exceed a party’s pro rata share of the total maximum arbitration fee set forth in SLR 13.121(1) will only be paid if the arbitrator has obtained and provided a copy of the order described in SLR 13.121(4) with the documents required in subsection (3) above.
Page 32 | SLR 13.122: INDIGENT PARTIES
The defendant must pay the judgment fine when filing the motion for relief, unless the court waives payment for good cause; the motion cannot be filed before payment or waiver.
At the time the motion for relief is filed, the defendant must pay to the court the amount of the fine imposed in the judgment. The payment requirement may be waived by the court for good cause. A motion for relief cannot be filed until the payment is made or waived.
Page 35 | SLR 16.031: SETTING ASIDE DEFAULT JUDGMENTS FOR VIOLATIONS
Fee-waiver and deferral forms are available at the Court Help Desk or online, and requests for the listed fees may be submitted to the Collections Unit in person, by mail, or electronically.
Waiver or Deferral of Fee request forms may be obtained from the Court Help Desk in the Public Service Center on the first floor of the courthouse or downloaded from the court’s website: https://www.courts.oregon.gov/courts/clackamas, and going to the “Local and Statewide Forms” page. Waiver and deferral requests for all court filing, arbitration, settlement conference and trial fees may be submitted to the Collections Unit in person, through the mail, or electronically through the court’s eFiling system.
Page 8 | SLR 2.025: FEE WAIVERS AND DEFERRALS
Each party must pay the provider-determined program fee, which may be waived if the court has granted an indigency application for court fees in the pending matter.
Each party shall pay a fee determined by the program provider to cover program costs. The fee may be waived if the court has granted an application for indigency as to court fees for the matter pending before the court.
Page 21 | SLR 8.015: EDUCATION FOR DIVORCING PARENTS
Indigent parties may apply to defer or waive visitor fees when filing the petition.
(1) In accordance with ORS 125.170(3), indigent parties may seek deferral or waiver of visitor fees by applying at the time of filing the Petition. Applications are available at the Court Help Desk in the Public Service Center on the first floor of the Clackamas County Circuit Court. The fee deferral/waiver application, declaration, and order must be submitted to the Clackamas County Circuit Court, Collections Unit, in accordance with SLR 2.025.
Page 31 | SLR 9.078
Fees for the required class are costs of administration and may be waived or deferred at the court’s discretion.
(5) Fees for the court-required class shall be considered a cost of administration of the protective proceeding, estate or trust. The fee for the court-required class may be waived or deferred in the court’s discretion, in keeping with the court’s policy of fee waiver and deferrals.
Page 31
If a hearing is cancelled fewer than 14 days before its date, the arbitrator may retain the greater of $500 per party or compensation for time actually spent at $250 per hour.
If the hearing is cancelled fewer than fourteen (14) days prior to the arbitration hearing date, the arbitrator is entitled to retain the greater of $500 per party or compensation for the time actually spent by the arbitrator paid at the rate of $250 per hour.
Page 31 | SLR 13.121: COMPENSATION OF ARBITRATOR
After concluding that a case required extraordinary effort and time, the arbitrator may seek the parties' agreement to fees above $2,000 or, if they do not agree, seek a court order authorizing additional fees.
In accordance with UTCR 13.120(1), if, at the conclusion of the case, the arbitrator determines that the case required extraordinary effort and time, the arbitrator may seek the parties’ agreement for a fee in excess of the $2000 maximum fee. If the parties do not agree that additional fees are warranted, the arbitrator may seek an order from the judge assigned to oversee arbitration matters at the court authorizing additional fees.
Page 31 | SLR 13.121: COMPENSATION OF ARBITRATOR
If a hearing is cancelled 14 or more days before its date, the arbitrator may retain the greater of $250 per party or compensation for time actually spent at $250 per hour, and must refund excess deposits.
If an arbitration hearing is cancelled fourteen (14) days or more from the arbitration hearing date, the arbitrator is entitled to retain the greater of $250 per party or compensation for the time actually spent by the arbitrator paid at the rate of $250 per hour. Any arbitrator fee deposit in excess of these amounts must be refunded to the parties in accordance with UTCR 13.120(2).
Page 31 | SLR 13.121: COMPENSATION OF ARBITRATOR
If funds are available and the court granted a fee deferral or waiver, the visitor is reimbursed after completing visitor duties and submitting a payment request.
(3) In the event funds are available under ORS 125.170(3) and a fee deferral or waiver has been granted by the court, the visitor shall be reimbursed after completion of visitor duties and a submission of a request for payment to the Trial Court Administrator for Clackamas County Circuit Court.
Page 32 | SLR 9.078
Oregon ADSS is authorized to charge an electronic payment transaction fee of 3.75% on all transactions.
IT IS HEREBY ORDERED, that Oregon Evaluation Services, LLC DBA Oregon ADSS is authorized to charge the following fees in addition to those set forth above: - 1. Electronic payment transaction fee of 3.75% on all transactions.
Criminal cases
Page 1 | DUII Screenings Fee Schedule
Oregon ADSS is authorized to charge clients granted diversion or convicted of DUII a $150 screening fee.
Whereas, Oregon Evaluation Services, LLC DBA Oregon ADSS is authorized to charge the following fees for clients granted diversion or convicted of DUII: - 1. ADSS Screening fee - $150.00, pursuant to ORS 813.021 and
Criminal cases
Page 1 | DUII Screenings Fee Schedule
Courtesy Copy Requirements
a copy faxed, emailed or delivered to the assigned judge as soon after the assignment is made as possible.
a copy faxed, emailed or delivered to the assigned judge as soon after the assignment is made as possible.
Page 23
Sealing & Redaction Procedures
Settlement-conference documents submitted under subsection (6) must be kept in a separate confidential file, except for documents required to be filed in domestic relations cases.
Documents submitted under this subsection shall be maintained in a separate confidential file, except for those documents required to be filed in domestic relations cases.
Page 16 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
Materials and notes prepared by the pretrial settlement judge must be kept as separate confidential records and not placed in the trial court file.
The materials and notes prepared by the pretrial settlement judge are not placed in the trial court file and are maintained as separate confidential records.
Page 16 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
At arraignment, the District Attorney’s office may orally seek to seal a No Contact Order containing an alleged victim’s name and date of birth; if the order is granted, the judge may direct that it be sealed and designated confidential.
The District Attorney’s office may orally move at arraignment to seal a No Contact Order with the name and date of birth of an alleged sex crime victim. If the No Contact Order is granted, the arraignment judge may direct that it be sealed and designated as confidential.
Criminal cases
Page 1 | THEREFORE, pursuant to ORS 1.010, the court orders
Pre-Motion Conference Requirements
Civil cases generally require a pretrial settlement conference, subject to the listed case exceptions and the court's good-cause discretion.
The court requires settlement conferences prior to trial as authorized by UTCR 6.010(1)(g) on all civil cases except domestic relations, landlord tenant evictions, cases subject to mandatory arbitration, foreclosures, and small claims. The pretrial settlement conference will be held as authorized by UTCR 6.200(1) & (2)(a) unless the court finds good cause why the settlement conference should not be held.
Page 15 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
A pretrial settlement conference is required in trust litigation and will contest cases unless the court finds good cause not to hold one.
(1) Settlement conferences are required prior to trial in all trust litigation and will contest cases. The pretrial settlement conference will be held unless the court finds good cause why the settlement conference should not be held.
Page 29 | SLR 9.065: CONFERENCES IN PROBATE PROCEEDINGS
The parties and attorneys must personally attend the settlement conference unless the court excuses them in advance for good cause.
(3) The following must be personally present at the settlement conference, unless excused in advance by the court for good cause: (a) the parties; and (b) the attorneys.
Page 29 | SLR 9.065: CONFERENCES IN PROBATE PROCEEDINGS
If the case does not settle, the settlement conference judge may not act as trial judge without both parties’ consent.
(2) Without the consent of both parties, the settlement conference judge shall not be permitted to act as the trial judge if the case does not settle.
Page 29 | SLR 9.065: CONFERENCES IN PROBATE PROCEEDINGS
A pretrial settlement conference must not delay trial scheduling.
The pretrial settlement conference shall not delay the trial scheduling.
Page 15 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
The court may order a settlement conference in selected domestic relations matters.
The court may order a settlement conference in selected domestic relations matters.
Page 15 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
Adjournment & Extension Requirements
If the defendant requests a hearing or does not stipulate to detention, the court must set it within 48 hours, or—upon a good-cause finding—within five days of arraignment, unless the defendant agrees to a later date.
2) If the Defendant requests a preventative detention hearing, or does not stipulate to the court's entry of a preventative detention order, the court shall either set the preventative detention hearing within 48 hours or make a good cause finding and set a hearing within five days of the arraignment pursuant to ORS 135.245(7), unless the Defendant consents to hold the hearing at a later date.
Criminal cases
Page 4 | Order Re Preventative Detention Hearing Procedures in Violent Felonies in Clackamas County
The court must conduct the hearing unless the defendant waives it or expressly requests a postponement.
3) At the time of the hearing, the court shall conduct the hearing unless Defendant waives the right to the hearing or expressly requests a postponement as outlined above.
Criminal cases
Page 4 | Order Re Preventative Detention Hearing Procedures in Violent Felonies in Clackamas County
First appearances under ORS 105.137(1) are postponed until after April 30, 2020, without requiring a motion.
All first appearances under ORS 105.137(1) shall be postponed until after April 30, 2020, without the need for a motion.
Page 2 | 3. Forcible Entry and Detainer Proceedings
Jury trials for defendants who are in custody on felony charges that provide them with a statutory or constitutional right to a jury trial shall occur. Absent a party's motion to postpone such a trial, the court shall not postpone such trials unless it determines that postponement will not violate a statutory or constitutional right.
Jury trials for defendants who are in custody on felony charges that provide them with a statutory or constitutional right to a jury trial shall occur. Absent a party's motion to postpone such a trial, the court shall not postpone such trials unless it determines that postponement will not violate a statutory or constitutional right.
Page 2 | 2. Jury Trials
Civil and criminal jury trials scheduled during the restrictions are postponed until after April 30, 2020, without a motion unless subsection (b) applies.
All civil and criminal jury trials scheduled to begin during the period of these Level 3 restrictions shall be postponed until after April 30, 2020, with no motion to that effect needed unless indicated in (b) below.
Page 2 | 2. Jury Trials
Trials under ORS 105.137(6) shall be postponed.
All trials under ORS 105.137(6) shall be postponed.
Page 2 | 3. Forcible Entry and Detainer Proceedings
Probation may be extended as necessary to accommodate the extensions of Theft Talk probation conditions.
Good cause exists to extend probation, if necessary, to accommodate these extensions of Theft Talk probation conditions.
Criminal cases
Page 1 | DIRECTION TO THE CLACKAMAS COUNTY SHERIFF'S OFFICE REGARDING LEVEL 3 RESTRICTIONS AS A RESULT OF COVID-19 FOR THEFT TALK AS A CONDITION OF PROBATION
The Clackamas County Parole and Probation office and Circuit Court extend Theft Talk deadlines while the Level 3 Restrictions remain in effect.
IT IS HEREBY ORDERED that the Clackamas County Parole and Probation office and Clackamas County Circuit Court extend Theft Talk deadlines during the pendency of the Level 3 Restrictions issued to the Clackamas County Courthouse pursuant to Chief Justice Walters Chief Order 20-006, Clackamas County Circuit Court Presiding Judge Steele's PJ Order 2020-06, and subsequent Orders.
Criminal cases
Page 1 | DIRECTION TO THE CLACKAMAS COUNTY SHERIFF'S OFFICE REGARDING LEVEL 3 RESTRICTIONS AS A RESULT OF COVID-19 FOR THEFT TALK AS A CONDITION OF PROBATION
If a time constraint prevents setting a summary judgment motion before trial on the regular docket, the parties must seek a continuance of the trial date to allow time for the motion to be heard.
Motions for summary judgment (ORCP 47 motions) are scheduled and heard by the court unless a case is in arbitration and the motion will be heard by the arbitrator, or there is a time constraint and the motion cannot be set prior to the trial on the regular docket, at which time, parties will need to file a motion, declaration and proposed order to continue the trial date to allow time for the motion for summary judgment to be heard.
Page 6 | SLR 5.015: SUMMARY JUDGMENT MOTIONS
The Presiding Judge decides trial postponement requests and may direct a hearing; requests are not accepted at the 1:00 P.M. Ex Parte Matters session.
All requests to postpone trial will be forwarded to the Presiding Judge for a decision, and a hearing will be held only at the direction of the Presiding Judge. Requests to postpone trial will not be accepted at the 1:00 P.M. Ex Parte Matters session.
Page 17 | SLR 6.031: POSTPONEMENT OF TRIAL
A request for more time to complete mediation must be made by motion and affidavit showing good cause, and the court may allow a later completion date.
The parties must conclude the mediation at least thirty (30) days before trial or hearing on the merits, or such later time as may be allowed by the court on motion and affidavit showing good cause.
Page 25 | Mediation Orders
If an arbitration hearing is not scheduled within 180 days from the date a case is assigned to arbitration, the court will remove the case from arbitration and will proceed with trial, unless: (a) A party or the arbitrator files a Motion, Declaration and Order to Continue Arbitration. The documents will be reviewed by the judge assigned to oversee arbitration matters at the court, who will have discretion to continue the case in
If an arbitration hearing is not scheduled within 180 days from the date a case is assigned to arbitration, the court will remove the case from arbitration and will proceed with trial, unless: (a) A party or the arbitrator files a Motion, Declaration and Order to Continue Arbitration. The documents will be reviewed by the judge assigned to oversee arbitration matters at the court, who will have discretion to continue the case in
Page 32 | SLR 13.131: TIME FOR ARBITRATION HEARING
Unless good cause is shown, the arbitration hearing must be scheduled within 91 days of assignment, and the other stated UTCR requirements apply to scheduling, postponement, and continuance.
As authorized by UTCR 13.160(2), except for good cause shown, the arbitration hearing must be scheduled to take place not later than 91 days from the date of assignment of the case to the arbitrator. Except for applying this 91-day time period in place of the 49-day time period set in UTCR 13.160(3), all other requirements of UTCR 13.160 (3) and (4) apply to the scheduling, postponement or continuance of an arbitration hearing.
Page 32 | SLR 13.131: TIME FOR ARBITRATION HEARING
A delay in the arbitration hearing date is permitted only upon a showing of extraordinary circumstances; otherwise, the case must be returned from arbitration.
the arbitration program only if the parties establish extraordinary circumstances justifying the delay in the arbitration hearing date. If the parties do not make a showing of extraordinary circumstances, the judge assigned to oversee arbitration matters at the court shall order the case to be returned from arbitration.
Page 33 | Chapter 13 – Arbitration
Requests to postpone a trial date must comply with UTCR 6.030 and SLR 6.031.
All requests to postpone a trial date must comply with UTCR 6.030 and SLR 6.031.
Page 33 | Chapter 13 – Arbitration
Each party may request one trial postponement for good cause, and the written, party-signed request must be received by the court at least five judicial days before trial.
(1) Each party may request a single postponement of a scheduled court trial with a showing of good cause. (2) A party’s request for a postponement of a court trial must be made in written form, signed by the party and received by the court not less than five (5) judicial days prior to the scheduled trial date.
Page 35 | SLR 16.025: POSTPONEMENTS, VIOLATION TRIAL
A subsequent trial postponement request must be written and signed by the party, and may be granted only upon a showing of extraordinary circumstances.
(3) Subsequent requests for a postponement of a court trial must be made in written form signed by the party. The motion will only be granted upon a showing of extraordinary circumstances.
Page 35 | SLR 16.025: POSTPONEMENTS, VIOLATION TRIAL
Civil trials scheduled to begin on or after June 1 and before July 6, 2020, will be postponed to a date after July 6.
All civil trials scheduled to begin on or after June 1, 2020 and before July 6, 2020, will be postponed to a date after July 6.
Civil cases
Page 2 | Order 1
If Level 3 restrictions extend beyond June 1, 2020, civil trials scheduled during the 60 days after they are lifted will be postponed to a date at least 60 days after they are lifted.
If the Level 3 restrictions are extended beyond June 1, 2020, civil trials scheduled to begin during the 60-day period after the Level 3 restrictions are lifted will be postponed to a date at least 60 days after the Level 3 restrictions are lifted.
Civil cases
Page 2 | Order 1
Motions to Continue/Postpone should be filed at least 72 hours before the hearing.
All Motions to Continue/Postpone should be filed at least 72 hours in advance of the hearing you are requesting to continue or postpone so that the processing units have an opportunity to process and forward the paperwork to the Presiding Judge prior to the hearing date.
Page 1 | Motions to Continue/Postpone
A motion filed less than 72 hours before the hearing may not be ruled on beforehand and may be referred to the trial judge; parties must still appear as scheduled and be prepared to proceed while awaiting a ruling.
If not submitted at least 72 hours in advance of the hearing there is a possibility that the motion will not be ruled on before the hearing date, but will be referred to the trial judge. If this occurs, pending a ruling on the motion to continue or postpone, please appear on the date and time of the hearing or trial prepared to proceed.
Page 1 | Motions to Continue/Postpone
Case Management Appearances that do not directly lead to the defendant’s release or resolution of the case must be continued for 90 days through the docketing department without a motion, declaration, or proposed order.
IT IS HEREBY ORDERED that Case Management Appearances that do not directly lead to the release of the defendant or the resolution of the case shall be set over for 90 days through the docketing department without a motion, declaration and proposed order to continue.
Criminal cases
Page 1 | Case Management Appearances to Be Continued 90 Days Without Filed Motion
Jury trials for defendants who are in custody on felony charges that provide them with a statutory or constitutional right to a jury trial shall occur. Absent a party's motion to postpone such a trial, the court shall not postpone such trials unless it determines that postponement will not violate a statutory or constitutional right.
Jury trials for defendants who are in custody on felony charges that provide them with a statutory or constitutional right to a jury trial shall occur. Absent a party's motion to postpone such a trial, the court shall not postpone such trials unless it determines that postponement will not violate a statutory or constitutional right.
Page 2 | 2. Jury Trials
Civil jury trials scheduled during the restrictions must be postponed until after July 6, 2020, without a motion.
All civil jury trials scheduled to begin during the period of these Level 3 restrictions shall be postponed until after July 6, 2020, with no motion to that effect needed.
Page 2 | 2. Jury Trials
Chambers Communication Rules
Attorneys and parties requesting a hearing must give court staff telephone numbers and email addresses sufficient to facilitate contact and participation.
Attorneys and parties requesting such hearings must provide telephone numbers and email addresses to court staff sufficient to allow their contact and participation in such hearings.
Page 2 | MOTION HEARINGS RESUMED FOR CERTAIN NON-EVIDENTIARY CRIMINAL AND CIVIL MATTERS
The person appearing and counsel for the personal representative must notify the Probate Court when a party is appearing without representation.
The person appearing and counsel for the personal representative shall notify the Probate Court if any party to a proceeding is appearing without representation.
Page 33 | SLR 9.085: SELF REPRESENTED PARTIES APPEARANCE IN PROBATE COURT; APPROVAL
A personal representative or conservator intending to appear without an attorney in a Probate Court matter must notify the court and demonstrate competency.
If a personal representative or conservator intends to appear without an attorney in any matter assigned to the Probate Court, that person must provide to the court notice of such intent and demonstrate competency in such matters.
Page 33 | SLR 9.085: SELF REPRESENTED PARTIES APPEARANCE IN PROBATE COURT; APPROVAL
Parties must call Calendaring by 11:00 a.m. two days before a trial or hearing to report case status and communicate relevant special circumstances.
Parties are required to call Calendaring at 503-655-8643 by 11:00 a.m. two days prior to your trial or hearing to report the status of your case. Be sure to communicate special circumstances when calling Calendaring to report on the status of your case, such as: Out-of-state witnesses or expert witnesses; Time requirements for your hearing or trial; and Information and time requirements on outstanding motions that need to be heard the day of trial.
Page 1 | Reporting for Trial or Hearing
Requests for remote appearance at an FED should be directed to the presiding judge and will be granted for good cause.
Requests for a party to appear remotely at an FED should be directed to the presiding judge and will be granted for good cause.
Civil cases
Page 1 | NOW, THEREFORE, IT IS HEREBY ORDERED
The court will not answer telephones during the stated closure.
The Court is closed beginning at 3:00 pm on Thursday, December 22, 2022, until 5:00 pm on Friday, December 23, 2022. The Court is closed for the following purposes: conducting hearings and other in person court business such as staffing public counters, answering telephones, and filing documents.
Page 1 | ORDER CLOSING/LIMITING SERVICES IN CLACKAMAS COUNTY CIRCUIT COURT BECAUSE OF EMERGENCY AND EXTENDING THE STATUTE OF LIMITATIONS
ADA accommodation requests must be directed to the Trial Court Administrator’s Office.
All requests for special accommodation must be made to the Trial Court Administrator’s Office.
Page 14 | SLR 7.061: NOTICE TO THE COURT FOR SPECIAL ACCOMMODATION UNDER THE AMERICANS WITH DISABILITIES ACT (ADA)
Parties wishing to submit pretrial statements or supporting documents to the settlement judge must email them to the judicial office as close as practicable to assignment, allowing time for review before the conference.
Any pretrial statements and supporting documents parties wish to submit to the settlement judge shall be submitted via email to their judicial office as close in time to assignment of the conference to the judge as is practicable, to allow for reading prior to the conference.
Page 16 | SLR 6.012: SETTLEMENT CONFERENCES IN CIVIL PROCEEDINGS
An arbitrator who no longer wishes or is unable to remain on the list must immediately notify the arbitration clerk by written letter or email.
(3) An arbitrator who is no longer willing or able to be listed on the Clackamas County Court-Appointed Arbitration List shall immediately notify the arbitration clerk by written letter or by email to cla.arbitration@ojd.state.or.us.
Page 36 | SLR 13.091: ARBITRATORS
An arbitrator may refuse an individual case but must immediately notify the arbitration clerk by written letter or email.
(4) An arbitrator may refuse to serve on an individual case but must notify the arbitration clerk immediately by written letter or by email to cla.arbitration@ojd.state.or.us.
Page 36 | SLR 13.091: ARBITRATORS
Questions about court-annexed mandatory arbitrations must be presented remotely.
Questions about court-annexed mandatory arbitrations shall be presented remotely.
Civil cases
Page 4 | Orders 1–8
Non-evidentiary civil, domestic relations, and criminal motions that can be conducted remotely may be rescheduled by the docketing department or an individual judge.
Civil, domestic relations, and criminal motions that are non-evidentiary and may be conducted remotely may be rescheduled in Clackamas County Circuit Court by the docketing department or individual judges.
Page 1 | MOTION HEARINGS RESUMED FOR CERTAIN NON-EVIDENTIARY CRIMINAL AND CIVIL MATTERS
Eligible attorneys and parties may contact docketing or the assigned judge to schedule the motions, and may be allowed to reschedule the hearings to an earlier date.
Attorneys and parties for whom previously scheduled hearings were rescheduled for June or thereafter under Chief Justice Order No. 20-006 (Amended) may be contacted and allowed to reschedule again to an earlier date. Attorneys and parties may contact docketing and/or an individual judge who has already been assigned a trial or matter by the Presiding Judge to schedule said motions.
Page 1 | MOTION HEARINGS RESUMED FOR CERTAIN NON-EVIDENTIARY CRIMINAL AND CIVIL MATTERS
For calendaring, the court lists phone number 503-655-8643, option 2.
Calendaring: 503-655-8643, option 2 cla.call.docket@ojd.state.or.us cla.calendaring@ojd.state.or.us
Page 1 | Contact Us
For arbitration matters, the court lists phone number 503-655-8447, option 5, and cla.arbitration@ojd.state.or.us.
Arbitration: 503-655-8447, option 5 cla.arbitration@ojd.state.or.us
Page 1 | Contact Us
For landlord-tenant evictions and small claims, the court lists phone number 503-655-8447, option 6.
Landlord Tenant (Evictions) / Small Claims: 503-655-8447, option 6 cla.accounting.collections@ojd.state.or.us
Page 1 | Contact Us
Court phones are available from 8 a.m. to 4 p.m. Monday through Friday, excluding legal holidays.
Monday through Friday, excluding legal holidays: Phones: 8 am - 4 pm
Page 1 | Hours
For exhibits, appeals, and subpoenaed records, the court lists phone number 503-655-8447, option 7.
Exhibits/Appeals/Subpoenaed Records: 503-655-8447, option 7 cla.records.management@ojd.state.or.us
Page 1 | Contact Us
For civil matters, including name and sex changes, the court lists phone number 503-655-8447, option 5.
Civil: including name and sex changes 503-655-8447, option 5 cla.case.processing@ojd.state.or.us
Page 1 | Contact Us
For jury matters, the court lists phone number 503-655-8447, option 8.
Jury: 503-655-8447, option 8 cla.jury@ojd.state.or.us
Page 1 | Contact Us
If unable to meet the exhibit-filing deadline, contact the Records Unit by phone or email for special handling instructions.
Contact the Records Unit at 503-655-8447 (ext. 7) or CLA.Records.Management@ojd.state.or.us for special handling instructions, if unable to meet this deadline.
Page 2 | Timing
Filing instructions for non-documentary exhibits are available on the court website or by emailing the Records Unit.
Instructions for filing non-documentary exhibits may be found on the Clackamas County Circuit Court's website at https://www.courts.oregon.gov/courts/clackamas/go/Pages/RemoteHearings.aspx, or you can contact the Records Unit by email at CLA.Records.Management@ojd.state.or.us.
Page 2 | Non-Documentary Exhibits
The court's phones must be answered Monday through Friday, 10:00 a.m. to 4:00 p.m., during reduced business hours.
c. Phones shall be answered during reduced court business hours, Monday-Friday, 10:00 a.m. to 4:00 p.m.
Page 4 | 5. All Other Direct Court Services
A person seeking an exemption may present the request to the Presiding Judge at ex parte times or as otherwise needed, and should contact Presiding Court before entering the courthouse.
Any person seeking to enter the Courthouse without using a protective face covering because of disability, respiratory or other health-related issues, or otherwise for good cause can request an exemption from the Presiding Judge. Exemption requests may be presented to the Presiding Judge at the times set for ex parte matters or other times as needed. Persons requesting such an exemption should contact Presiding Court before entering the courthouse.
Page 2 | Protective Face Covering Requirements and Exceptions