Court of Common Pleas of Butler County, Pennsylvania Sealing & Redaction Procedures

CRITICAL

Transcripts must identify minor children by initials only.

Names of all minor children shall be identified by initial only.

CRITICAL

A transcript of a proceeding not open to the public may be released only with the presiding judge’s approval.

The transcript of any proceeding which is not open to the public may be released only with the approval of the presiding judge.

CRITICAL

Parties may not file both a redacted and an un-redacted version of any document.

Parties are expressly prohibited from filing two versions of any document, i.e., a redacted version and an un-redacted version.

CRITICAL

The mediator’s conference report must be filed under seal.

Within twenty (20) days from the date of mediation conference, the mediator shall file with the Prothonotary a sealed mediation conference report which shall set forth the following:

CRITICAL

Other confidential, personal, financial, or identifying information may be redacted on the Court’s motion or a party’s motion, followed by a Court order.

Other confidential, personal and/or financial data and other identifiers may be redacted upon the Court's own motion or upon motion of any party and subsequent Order of Court.

CRITICAL

An original transcript or copy from a sealed or nonpublic proceeding may not be delivered to anyone not otherwise entitled to it.

(5) Nothing in this rule shall authorize delivery of an original transcript, or copy thereof, in a proceeding where the record is sealed or where the record is not generally available to the public to any person or entity not otherwise entitled to the same.

CRITICAL

The Court Reporter must retain an unredacted copy in personal electronic files.

The Court Reporter shall maintain an un-redacted copy in their personal electronic files.

CRITICAL

A transcript of a proceeding not open to the public may be released only with the presiding judge’s approval.

The transcript of any proceeding which is not open to the public may be released only with the approval of the presiding judge.

CRITICAL

A transcript from a sealed or nonpublic proceeding may not be delivered to a person or entity not otherwise entitled to it.

(5) Nothing in this rule shall authorize delivery of an original transcript, or copy thereof, in a proceeding where the record is sealed or where the record is not generally available to the public to any person or entity not otherwise entitled to the same.

CRITICAL

When transcript information is redacted, the Court Reporter must file only the redacted transcript of record.

In the instance when information in a transcript is to be redacted, the Court Reporter shall file of record only the redacted transcript noting on the face page that portions of the transcription have been redacted.

CRITICAL

Exhibits containing confidential information or equivalent protected categories must be prepared by the proponent with a Confidential Document Form and an unsealed 9 x 12 envelope so the record office can seal the document.

Any exhibit containing confidential information or the equivalent to any of the categories enumerated in Pa. Access Policy § 8.0 must be prepared by the proponent and include a Confidential Document Form attached to a 9 x 12 unsealed envelope, in accordance with Local Rule L100 so that the document can be properly sealed by the record office.

CRITICAL

When transcript information is redacted, the Court Reporter must file only the redacted transcript and note on its face page that portions were redacted.

(C) In the instance when information in a transcript is to be redacted, the Court Reporter shall file of record only the redacted transcript noting on the face page that portions of the transcription have been redacted.

CRITICAL

Transcripts filed of record must redact social security and financial institution account numbers, showing only the last four numbers.

As a rule, social security numbers and financial institution account numbers shall be redacted from any transcript that is filed of record. Only the last four numbers of the social security number or financial institution account number shall appear in a transcript.

CRITICAL

An exhibit sealed by the court during a proceeding must not be accessible to the public.

Any exhibit sealed by the court during the court proceeding shall not be accessible to the public.

CRITICAL

A transcript from a sealed or nonpublic proceeding may not be delivered to someone not otherwise entitled to it.

Nothing in this rule shall authorize delivery of an original transcript, or copy thereof, in a proceeding where the record is sealed or where the record is not generally available to the public to any person or entity not otherwise entitled to the same.

CRITICAL

An exhibit sealed by the court during a proceeding must not be accessible to the public.

Any exhibit sealed by the court during the court proceeding shall not be accessible to the public.

CRITICAL

Transcripts filed of record must redact social security and financial institution account numbers, showing only their last four numbers.

(A) As a rule, social security numbers and financial institution account numbers shall be redacted from any transcript that is filed of record. Only the last four numbers of the social security number or financial institution account number shall appear in a transcript.

CRITICAL

The Court Reporter must retain an unredacted copy in their personal electronic files.

The Court Reporter shall maintain an un-redacted copy in their personal electronic files.

CRITICAL

If an unredacted transcript is requested, the Court may direct the Court Reporter to create one and the proper filing office to deliver it to a party designated by the Court.

Should an un-redacted copy of the transcript be requested, the Court may, at its own discretion or upon motion of either one or all of the parties, direct that an un-redacted copy of the transcript be created by the Court Reporter and delivered by the proper filing office to the party as directed by the Court.

CRITICAL

Redacted information may be provided to the parties only upon a motion and Court order.

Redacted information may be made available to the parties upon motion presented to and ordered by the Court.

WARNING

Other confidential, personal, financial, or identifying information may be redacted on the Court’s own motion or a party’s motion followed by a Court order.

Other confidential, personal and/or financial data and other identifiers may be redacted upon the Court's own motion or upon motion of any party and subsequent Order of Court.

WARNING

If an unredacted transcript is requested, the Court may direct its creation and delivery at its discretion or on a party’s motion.

Should an un-redacted copy of the transcript be requested, the Court may, at its own discretion or upon motion of either one or all of the parties, direct that an un-redacted copy of the transcript be created by the Court Reporter and delivered by the proper filing office to the party as directed by the Court.

WARNING

Redacted information may be made available to the parties only upon motion and Court order.

Redacted information may be made available to the parties upon motion presented to and ordered by the Court.