Court of Common Pleas of Monroe County, Pennsylvania Chambers Communication Rules

CRITICAL

Ex parte communications with the Court are prohibited.

Ex parte communications with the Court are prohibited.

CRITICALCriminal cases

Upon notice that a bench warrant has been executed or the subject surrendered, the Court Administrator must immediately notify the listed participants; if the issuing judge is unavailable, an available judge must be notified.

Upon receiving notice that a bench warrant has been executed or that the subject has surrendered, the Court Administrator shall immediately notify the issuing judge, the district attorney, any counsel of record and the public defender that the subject is in custody. In the event the issuing judge is unavailable, notice shall be given to a judge of this Court who is available.

CRITICAL

Contact

Email

When a default judgment is entered in a case scheduled for arbitration, the filing party must email Court Administration at the same time it files the judgment.

If a default judgement is entered on a case that is scheduled for arbitration, the filing party must notify Court Administration simultaneously with the filing of the default judgement by email to Arbitrations@monroepacourts.us.

CRITICAL

Contact

Email

The timestamped Joint Motion must be emailed to Court Administration.

Thereafter, a copy of the timestamped Joint Motion must be emailed to Court Administration a minimum of three (3) business days prior to the arbitration.

CRITICALCriminal cases

The agency receiving a voluntary surrender must immediately inform the Court Administrator, or notify the Administrator at the opening of the next business day if surrender occurs after business hours.

If the subject voluntarily surrenders, the Court Administrator must be immediately informed by the agency to which the subject has surrendered. In the event the subject of the warrant surrenders after the close of the business day, the agency shall notify the Court Administrator as required by this paragraph at the opening of the next business day.

CRITICAL

The guardian must notify the Clerk of Orphans’ Court of an address change for the guardian or incapacitated person within thirty days of the change.

The guardian shall notify the Clerk of Orphans’ Court of any change in address for the guardian and/or incapacitated person within thirty (30) days of the change.

CRITICALCriminal cases

When a person subject to a bench warrant is lodged at the facility, the Warden or designee must notify the Court Administrator and Sheriff, with notice to the Court Administrator due at the opening of the next business day if lodging occurs after business hours.

When an individual is committed to the Monroe County Correctional Facility pursuant to a bench warrant, he/she shall be detained pending a bench warrant hearing. The Warden, or his designee, shall notify the Monroe County Court Administrator and Sheriff that the subject of the warrant is in custody. In the event, the subject of the warrant is lodged at the Monroe County Correctional Facility after the close of the business day; the warden shall notify the Court Administrator as required by this paragraph at the opening of the next business day.

CRITICAL

Contact

Email

When another hearing is necessary, the Chairperson must notify Court Administration using the following form and email it to the stated address.

When more than one hearing becomes necessary, the Chairperson shall notify Court Administration on the form that follows by emailing same to Arbitrations@monroepacourts.us.

CRITICAL

Contact

Email

An attorney seeking replacement as an arbitrator must email the prescribed request form at least seven days before the hearing, unless the Court excuses the timing for good cause.

If any attorney wishes to be replaced as an arbitrator in any particular hearing, the attorney shall request replacement on the form that follows by email to Arbitrations@monroepacourts.us a minimum of seven (7) days prior to the scheduled arbitration hearing, except where excused by the Court for good cause shown.

CRITICAL

Contact

Email

The Chairperson must email the completed form to Arbitrations@monroepacourts.us.

The Chairperson shall send the completed form by email to Arbitrations@monroepacourts.us no more than three business (3) days following the arbitration.

CRITICAL

Contact

Email

The timestamped copy of the default judgment must be emailed to Court Administration.

Thereafter, a timestamped copy of the default judgement must be emailed to Court Administration a minimum of three (3) business days prior to the arbitration.

CRITICAL

Contact

Email

When parties settle a case scheduled for arbitration, they must notify Court Administration by email when they file the Joint Motion to Cancel the Arbitration.

If the parties to a case scheduled for arbitration reach a settlement, they must file a Joint Motion to Cancel the Arbitration and notify Court Administration simultaneously with the filing of the Joint Motion by email to Arbitrations@monroepacourts.us.

WARNINGCriminal cases

The Court Administrator may give oral notice of this hearing, along with written notice, and shall maintain a record of that notice.

The Court Administrator may give oral notice of this hearing, along with written notice, and shall maintain a record of that notice.

WARNINGCivil cases

Before filing a continuance motion, the moving party or counsel must contact the Court Administrator to obtain prospective dates and list them on the concurrence/non-concurrence form.

Prior to filing a motion to continue a hearing officer’s hearing, the moving party or, if represented, their counsel shall contact the office of the Court Administrator to secure several prospective dates for the rescheduled hearing, and shall list those dates on the concurrence/non- concurrence required to be attached to the motion and which shall be substantially in the form set forth below.

WARNING

Contact

Phone

When a witness is instructed not to answer, counsel must make every effort to contact a judge by telephone promptly to present the issue.

Counsel shall make every effort to contact a judge by telephone to promptly present the issue raised by the instruction not to answer.

INFO

Written correspondence about substantive matters other than pleadings is discouraged, not prohibited.

Written correspondence on matters of substance, other than pleadings, is discouraged.

INFO

If the Authorized Representative has concerns or needs additional authority, it may explain that in a letter to the Court filed with the Clerk.

If Authorized Representative has concerns or needs additional court authority to exercise its duties, Authorized Representative may state such in a letter to the Court and file it with the Clerk of Orphans’ Court.