Court of Common Pleas of York County, Pennsylvania
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Limits & Logistics
Document Limits
Courtesy Copies
Brief
Courtesy copies
- 1 copy • At Least 14 Days Before the Call of the Audit
Post Trial Relief Motion
- 1 copy
Adjournments
- Unless all parties consent otherwise, a rescheduled conference must be held within twenty days of its original date.
- A local agency may request an extension to file the record if it shows good cause.
- Before seeking a continuance, the moving party must contact the other interested parties, state their positions and any objection’s reason in the application, and file it under York R.C.P. 205.1; the court’s forms are expected to be used, and party agreement does not guarantee a continuance.
- +6 more
Request must include
- A continuance application must be presented to the conciliator at least two business days before the conference.
- If a continued hearing cannot be held within twenty days of its original scheduled date, the Chairperson must remove the case from the Arbitration List without prejudice to relisting.
- A continuance application must generally be filed at least 10 days before trial, and the applicant must contact the opposing party and state the reasons and whether the request is opposed or agreed.
Page & Word Limits1 rule
A document may exceed page limitation rules to a maximum of two additional pages when the additional pages are attributed to the electronic conversion of the filing process.
Document Format Requirements62 rules
Proponents must not include information on exhibit tracking indexes that would require the indexes to be designated confidential under the Public Access Policy.
Court's wording
(3) Proponents shall not include any information on the indexes that would require designation of the indexes as confidential documents pursuant to the Public Access Policy of the Unified Judicial System of Pennsylvania: Case Records of the Appellate and Trial Courts.
Electronic evidence presented in a proceeding or submitted into the record must comply with the Rule or it will not become part of the case record.
Court's wording
(2) All electronic evidence to be presented in a court proceeding or submitted into the record for the York County Court of Common Pleas shall comply with the requirements of this Rule. Any electronic evidence that does not comply with this rule will not become a part of the record of the case.
(d) provide the clerk with the electronic evidence, as amended through trial, on its submitted storage device with data preserved in its native format that shall:
(b) be familiar with how to operate the device so that the electronic evidence can be viewed;
(a) provide a device by which the electronic evidence may be viewed or played which shall have an output which is compatible with the technology in the courtroom;
Files should, whenever possible, use file types published as acceptable by the court, and parties must provide software needed to open unique or proprietary file types.
Court's wording
(i) have files formatted to a file type, whenever possible, consistent with the acceptable file types periodically published by the court. When a file type is unique or proprietary, the party must provide the appropriate codex or other software to be able to open and view the file on any computer;
(4) The court only accepts the media storage device and file types as periodically published by the court on its public website.
(iii) be provided on a secure and protected media storage device (see (4) below); and
Each storage device must be legibly labeled with the case caption, docket number(s), and, when applicable, disk number; if direct labeling is impractical, submit it in a labeled 8½” by 11” envelope.
Court's wording
(iv) be identified with a label that shall be affixed to each storage device legibly identifying the case caption (which may be abbreviated), docket number(s), and disk number (1 of 2, etc.) if there is more than one media storage device per case. If it is impractical to affix such label directly on the media storage device, the media storage device shall be submitted in an 8½” by 11” envelope which shall be labeled with all the above information.
(v) Copies of any documents to be provided to the court and opposing parties shall have staples securely covered with no sharp or protruding edges of any kind.
Documents presented to and filed with the Court must have a three-inch top margin on the first page and at least a two-inch top margin on each later page.
- Margins
- Top 3 inches
Court's wording
(vi) The first page of any document to be presented to and filed with the Court shall have a three inch margin at the top of the first page pursuant to Pa.R.C.P. No. 204.1, and each subsequent page shall have at least a two inch margin at the top of the page.
Originals presented to and filed with the Court, except preprinted Court forms, must be backed with colored paper or a document backer and secured with binder clips; staples may not be used.
Court's wording
(i) The originals of all pleadings, applications, documents and affidavits, and any responses thereto, except forms preprinted by the Court, to be presented to and filed with the Court, shall be backed by and securely fastened to a plain sheet of colored paper or to a document backer, using binder clips. No original document shall be fastened with staples.
Pleadings, applications, documents, and affidavits not covered by the stated exceptions must conform to the Pennsylvania Rules of Civil Procedure.
Court's wording
(1) All pleadings, applications, documents and affidavits which are not expressly regulated as to form by Act of Assembly or are forms or documents routinely used or prepared by the courts or court- related agencies, shall conform to the Pennsylvania Rules of Civil Procedure.
To the extent practicable, documents shall be formatted in accordance with the applicable rules governing formatting of paper documents, and in such other and further format as the court may require from time to time. All electronic filings shall be in PDF format.
- File type
All briefs shall be typewritten on 8 1/2" by 11" paper and shall contain complete and accurate citations of all authorities. The front page of a brief shall have a three inch margin at the top for court stampings and notations, and each subsequent page shall have at least a two inch margin at the top.
- Paper size
- Letter
- Brief
Formatting
- •Typewritten
- •Briefs must contain complete and accurate citations of all authorities
Parties shall file one original of a brief with the Prothonotary. The original shall be backed by and securely fastened in a document cover using binder clips.
- Brief
Formatting
- •File one original with the Prothonotary
The moving party must file an original and one copy of both the motion and notice of presentment; the prothonotary distributes the copies to the motions court judge.
Court's wording
(2) The moving party shall file an original and one copy of the motion and an original and one copy of the notice of presentment with the prothonotary. The prothonotary shall time-stamp all documents, retain the original of the motion and the original of the notice of presentment for docketing, and provide the copy of the motion and the copy of the notice of presentment to the motions court judge.
The parties shall file pre-trial statements with the prothonotary. The pre-trial statement shall be in chart form with assets listed by category in the same order as found on the master's memorandum.
All continuance requests shall be made on the application for continuance form promulgated by the court.
(b) The property claim shall be in the form as set forth in Pa.R.C.P. No. 3258.
(b) Contents. In addition to the requirements outlined in Pa.R.O.C.P. 5.50, the Petition shall be substantially in the form as set forth after this Rule.
Original filings and responses, other than Court-preprinted forms, must be securely fastened in a document cover and may not be stapled.
- Pleading
- Application
- Document
- Affidavit
- Response
Formatting
- •Original documents must not be fastened with staples
Court's wording
The original of all pleadings, applications, documents and affidavits, and any responses thereto, except forms pre-printed by the Court, to be presented to and filed with the Court, shall be securely fastened in a document cover. No original document shall be fastened with staples.
A party introducing an exhibit that cannot readily be stored in a standard letter-sized folder must reproduce it in a storable form without impairing its visual quality.
Court's wording
(D) A party who introduces an exhibit which is not readily stored in a standard letter-sized folder shall cause the exhibit to be reduced in size, photographed, or otherwise reproduced so that the exhibit may be readily stored in such folder without impairment of its visual quality.
Briefs must be typewritten and include complete citations, a procedural history, the questions involved, and argument; briefs over ten pages must also include an index.
Formatting
- •Briefs shall be typewritten
Court's wording
(1) All briefs shall be typewritten, and shall contain complete and accurate citations of all authorities. Briefs shall contain a procedural history of the case, a statement of the questions involved, and argument. All briefs more than ten (10) pages in length shall contain an index.
All transcripts with an estimated length of 50 pages or more shall include a word list index, which shall be billed at the same page rate as the principal portion of the transcript.
- At least 50 pages
Formatting
- •The transcript's estimated length is the basis for the threshold
(ii) have individual files with each file name consistent with how the file will be referenced on the record (e.g., “Commonwealth’s Exhibit 1”);
The proposed order and accompanying document must not be fastened together.
- Proposed order
Formatting
- •The proposed order and accompanying document shall not be fastened together
Court's wording
An original proposed order, with a brief title describing the nature of the proposed order (as examples: “Order Scheduling Argument” or “Order Granting Motions for Sanctions”) shall accompany each document delivered to the Court Administrator for assignment, but shall not be fastened together.
The judge’s signature line shall be on a page with at least some of the body of the
(c) Parties shall not attach copies of pleadings or documents already filed of record.
(b) Documents shall not be sent by facsimile to a judge or to the Court Administrator without leave of court.
(iii) The use of exhibit tabs is permitted but such tabs shall only be placed at the bottom of the page.
(ii) The use of plastic strips is prohibited.
(iv) Filings already of record may be referenced in any subsequent document to be filed, but shall not be attached to the original document to be filed.
[Beginning 3 inches from top of page. See Pa.R.C.P. No. 204.1]
Formatting
- •Begin the cover sheet 3 inches from the top of the page
{Beginning 3 inches from top of page. See Pa.R.C.P. 204.1}
Formatting
- •Begin the form 3 inches from the top of the page
Document Filing Requirements342 rules
(2) A motion for admission pro hac vice shall contain all information required by Pa. R.C.P. 1012.1, Pa.B.A.R. 301, and the information required in 204 Pa.Code Sec. 81.503.
(1) A motion for admission pro hac vice shall be in the form required by York R.C.P. 205.2.
(C) Fee petitions in cases in which an attorney has been appointed by the court shall be submitted, with supporting documentation and an original proposed order with sufficient copies to conform, to the Court Administrator for assignment to a judge.
- Document
- Fee petition
Must include
- •Proposed order
Attorneys responding to the appointment solicitation must warrant their relevant experience and include current proof of professional liability insurance.
Court's wording
(2) Those attorneys responding to the solicitation shall warrant that they have experience in the areas for which they seek appointment, and shall include a copy of their professional liability insurance declarations page, or other proof of professional liability insurance, now in effect, with the response.
(3) An attorney who has previously been on a list for appointments shall also respond to the solicitation with updated information, or the attorney shall be removed from all lists for court appointments.
(1) The petition shall set forth a brief statement asserting the grounds for considering the case for interim billing, and shall request that interim billing be permitted.
A fee petition must display the applicable hourly rate, a services subtotal, and the final dollar amount requested.
Court's wording
(4) An appropriate hourly rate consistent with administrative orders in effect at the time the service was rendered shall be displayed, along with a subtotal of the dollar amounts for the services, and a final dollar total being requested.
(3) An itemized billing reflecting the dates, time spent, and nature of the services shall be included in or attached to the petition.
An interim fee petition must provide specified information about the preceding petition and whether and when its approved amount was paid.
Court's wording
(2) Interim fee petitions shall contain, in addition to the matters set forth in York R.C.P. 210(C) above, a recitation of the total of the preceding fee petition, the date when the preceding fee petition was submitted, the amount approved, and shall indicate whether the amount approved has been paid and the date paid.
(2) The fee petition shall set forth the caption of the case, the manner of disposition of the case, and if disposed of by trial, the number of days spent in trial.
- Document
- Fee petition
Must include
- •Caption
A juvenile dependency fee petition must state the preceding petition’s total and submission date, the approved amount, and whether and when it was paid.
Court's wording
(3) The fee petitions shall contain, in addition to the matters set forth in York R.C.P. 210(C) above, a recitation of the total of the preceding fee petition, the date when the preceding fee petition was submitted, the amount approved, and shall indicate whether the amount approved has been paid and the date paid.
An application for appointed counsel or in forma pauperis status must be verified by the applicant and submitted to the Court Administrator for assignment to a judge.
Court's wording
(A) Applications for court appointed counsel, or to proceed in forma pauperis, shall be verified by the individual seeking to proceed or to be represented by court appointed counsel, and shall be submitted to the Court Administrator for assignment to a judge for consideration.
(1) The petitions may include requests for reimbursement in multiple cases, so long as each case is clearly identified by caption and number, and the supporting billing information only pertains to each individual case.
(2) Such petitions, along with an original proposed order and sufficient copies to conform, shall be submitted to the Court Administrator for assignment to a judge.
- Document
- Fee petition
Must include
- •Proposed order
A records request must identify the requester and contact information, state whether copies are sought and in what format, and describe the requested records with sufficient specificity.
Court's wording
(1) The request shall identify the person making the request, the person's address and telephone number, and whether the request is to copy records and if so, in what format, and shall identify or describe the records with sufficient specificity to enable the Court Administrator to ascertain which records are being requested.
Requests to inspect or copy accessible, unprivileged court records must be made in writing and addressed to the District Court Administrator as Records Manager.
Court's wording
A request to inspect or obtain copies of records accessible pursuant to Pa. R.J.A. 509 or any other public law, which are in the possession or control of a court of this Judicial District, and which are not otherwise privileged or protected from disclosure by law, rule of procedure, or court order, shall be made in writing and addressed to the District Court Administrator, who is designated as the Records Manager for the 19th Judicial District.
A person filing a document containing confidential information must use and file the applicable CIF or CDF.
Court's wording
Pursuant to Section 7 of the Public Access Policy of the Unified Judicial System of Pennsylvania: Case Records of the Appellate and Trial Courts, persons who file documents that contain confidential information as defined by the Policy shall use and file a Confidential Information Form (CIF) or a Confidential Document Form (CDF), as applicable, to comply with the Policy.
Any changes in office hours, whether temporary or permanent, shall be maintained in the District Court Administrator’s office and shall be conspicuously posted at the Magisterial District Court to be visible from the outside.
Applications for a change in office hours from those previously approved shall be made to the President Judge, through the District Court Administrator, prior to any change being instituted.
Magisterial District Judges shall submit their proposed yearly schedule of office hours to the President Judge for approval prior to December 1 of the preceding year, unless there are no changes from the preceding year,
and shall post the schedule at least annually in a conspicuous place at the office, pursuant to Rule 103 of the Pennsylvania Rules of Conduct for Magisterial District Justices.
The filing party or its attorney must verify the bill of costs as correct and verify the witnesses’ attendance and materiality.
Court's wording
(2) The bill shall be verified by the party filing it or his attorney. The verification shall state that the bill of costs is correct, that the witnesses named were actually present in court and that in the opinion of the affiant they were material witnesses.
(1) A bill of costs as to attendance of witnesses shall include the names of the witnesses, the date of their attendance in court, the number of miles actually traveled by them and the place from which mileage is claimed.
Benefiting parties must provide a completed W-9 or similar bank-required form, and the Prothonotary may not deposit the money in an interest-bearing account until they comply.
Court's wording
(a) The party or parties to benefit shall provide the Prothonotary with a fully completed IRS W-9 form or other similar form required by the bank where the money is to be deposited. (b) The Prothonotary shall not deposit such moneys into an account which earns interest until the parties have complied with this provision.
(B) Money paid into court may be withdrawn only on order of the court or by written stipulation signed by all parties to a matter and filed with the Prothonotary, Clerk of Courts, or Clerk of the Orphans' Court, as the case may be.
(1) Within three (3) days after the re-taxation of costs, any party may file an appeal therefrom, by filing a motion which specifies the items objected to.
Transcript requests must use the court-prescribed form; requests using another form must also include the court’s form.
Court's wording
All requests for transcripts shall be submitted to the appropriate filing office utilizing a form prescribed by this court’s district court administrator. Filing offices shall reject any transcript request that is not submitted on this court’s form. Parties seeking to submit the request form approved by the state court administrator, or any other form, shall be required to also submit this court’s request form.
Unless a notice of appeal has been filed, a request for a transcript of a child’s testimony requires a prior petition to the presiding judge and, if granted, a copy of the order attached to the request form.
Court's wording
(G) Except when notice of appeal has been filed, prior to requesting a transcript of testimony by a child under the age of 18 years, the requestor shall first file a petition with the presiding judge requesting such transcription. If the court grants transcription of the child's testimony, the requestor shall attach a copy of the order to the transcript request form. The court reporter shall automatically exclude the child's testimony from any non-appeal transcript if the request form does not include a judge's order authorizing the transcription.
If any party other than the court wishes to retain a digital copy of the realtime transcript beyond conclusion of that day's proceeding, the party shall execute a request for a non-ordinary rough draft and shall pay any required costs prior to the proceeding.
(1) Each proponent shall prepare exhibit tracking indexes utilizing a form to be designated by this Court and made available by the District Court Administrator through each filing office.
(4) Each proponent shall annotate the original exhibit tracking indexes throughout the proceeding.
(2) Each proponent, at or prior to the beginning of the proceeding, shall provide copies of the exhibit tracking indexes to the presiding judge or hearing officer and opposing counsel or self-represented litigants.
(6) The filing office shall make the original exhibit tracking indexes part of the record of the case.
A person authorized to remove a file or document must give the appropriate clerk a written receipt at removal identifying who removed it or on whose behalf, and is responsible for its custody and return.
Court's wording
(B) Every person authorized to remove a file or document shall at the time of removal give to the Prothonotary, Clerk of Courts, or Clerk of the Orphans’ Court, a written receipt for the same identifying the person by whom, or on whose behalf, the item is removed, and such person shall be personally responsible for the custody and return of the item.
Filing & Service rules
Electronic Filing Rules
Legal papers in the listed civil case types in A2(h)–(o) must be filed electronically beginning January 3, 2023.
All “legal papers” as defined by Pa.R.Civ.P. 205.4(a)(2) associated with the civil case types listed in A2(h)-(o) below shall be filed electronically beginning January 3, 2023.
Page 11 | Rule 205.4. Electronic Filing and Service of Legal Papers
Legal papers in the listed civil case types in A2(a)–(g) must be filed electronically beginning October 1, 2020.
All “legal papers” as defined by Pa.R.Civ.P. 205.4(a)(2) associated with the civil case types listed in A2(a)-(g) below shall be filed electronically beginning October 1, 2020.
Page 11 | Rule 205.4. Electronic Filing and Service of Legal Papers
Electronic filers must register with CountySuite Portal, follow its user manual, and register as individuals rather than organizations.
Electronic filers must register with CountySuite Portal. All use of the CountySuite Portal shall be in accordance with the CountySuite Portal user manual. All registered users shall be individuals, not law firms, agencies, corporations or other groups.
Page 12 | Rule 205.4. Electronic Filing and Service of Legal Papers — A. Electronic Filing
Registered parties and attorneys must notify CountySuite Portal within ten days of a change in firm name, delivery address, fax number, or email address.
Parties or attorneys who register to use the CountySuite Portal system shall notify CountySuite Portal within ten days of any change in firm name, delivery address, fax number, or email address.
Page 14 | Obligation of Registered Electronic Filing Users to Maintain Proper Delivery Information
Parties must electronically file legal papers through PACFile unless the filing is prohibited or PACFile lacks the technical capability to process it.
(B) All parties are required to electronically file legal papers through PACFile with the clerk of courts in cases in the York County Court of Common Pleas, 19th Judicial District for any filing that is not prohibited by Pa.R.J.C.P. 205(C) and for which PACFile has the technical capability to process.
Page 2 | Rule 205 — Electronic Filing and Service of Legal Papers
Parties may not use PACFile for search-warrant or arrest-warrant applications, evidence exhibits, or authorized ex parte submissions.
(C) No party may utilize PACFile for any of the following documents: (1) applications for search warrants; (2) applications for arrest warrants; (3) exhibits offered into evidence, whether or not admitted, in a court proceeding; and (4) submissions filed ex parte as authorized by law.
Page 2 | Rule 205 — Electronic Filing and Service of Legal Papers
A party unable to use PACFile may file paper legal papers with the clerk, and the clerk and other parties must serve that party with paper legal papers.
Any party who is unable to participate in PACFile may file legal papers in a physical paper format with the clerk of courts, and shall be served legal papers in a physical paper format by the clerk of courts and other parties to the case.
Page 4 | DEPENDENCY MATTERS — CHAPTER 12 — PART A. COMMENCING PROCEEDINGS
Parties must electronically file legal papers through PACFile with the clerk of courts when the filing is not prohibited by Pa.R.J.C.P. 1205(C) and PACFile can process it.
All parties are required to electronically file legal papers through PACFile with the clerk of courts in cases in the York County Court of Common Pleas, 19th Judicial District for any filing that is not prohibited by Pa.R.J.C.P. 1205(C) and for which PACFile has the technical capability to process.
Page 4 | DEPENDENCY MATTERS — CHAPTER 12 — PART A. COMMENCING PROCEEDINGS
Parties must use PACFile for documents, except for submissions filed ex parte as authorized by law and exhibits offered into evidence, whether admitted or not.
All parties are required to utilize PACFile for any document except: (1) submissions filed ex parte as authorized by law; and (2) exhibits offered into evidence, whether or not admitted, in a court proceeding.
Page 4 | DEPENDENCY MATTERS — CHAPTER 12 — PART A. COMMENCING PROCEEDINGS
No party shall file or submit for consideration by a judge any application or other document by facsimile or by electronic mail without prior leave of court
No party shall file or submit for consideration by a judge any application or other document by facsimile or by electronic mail without prior leave of court
Criminal cases
Page 10 | York R.Crim.P. 576. Filing and Service by Parties
Parties may not use PACFile for the listed warrant applications, grand jury materials, ex parte or sealed submissions, or exhibits offered into evidence, subject to the stated grand jury exceptions.
(C) No party may utilize PACFile for any of the following documents: (1) applications for search warrants; (2) applications for arrest warrants; (3) any grand jury materials, except the indicting grand jury indictment or the investigating grand jury presentment; (4) submissions filed ex parte as authorized by law; (5) submissions filed or authorized to be filed under seal; and (6) exhibits offered into evidence, whether or not admitted in a court proceeding.
Criminal cases
Page 11 | York R.Crim.P. 576.1
All parties must electronically file eligible legal papers through PACFile in York County Common Pleas cases.
(B) All parties are required to electronically file legal papers through PACFile with the clerk of courts in cases in the York County Court of Common Pleas, 19th Judicial District for any filing that is not prohibited by Pa.R.Crim.P. 576.1(C) and for which PACFile has the technical capability to process.
Criminal cases
Page 11 | York R.Crim.P. 576.1
Documents with third-party signatures may be filed electronically if the original indicates that the filing party maintains the signatures in paper format.
Documents containing signatures of third-parties (i.e., unopposed motions, affidavits, stipulations, etc.) may also be filed electronically by indicating in the original that signatures are maintained by the filing party in paper-format.
Page 12 | Rule 205.4. Form of Documents Electronically Filed
A party unable to participate in PACFile may file legal papers in physical paper format with the clerk of courts.
(D) Any party who is unable to participate in PACFile may file legal papers in a physical paper format with the clerk of courts
Page 2 | Rule 205 — Electronic Filing and Service of Legal Papers
Establishing a PACFile account constitutes consent to electronic filing and electronic service of any document filed in PACFile.
However, establishment of a PACFile account shall constitute consent to participate in electronic filing, including acceptance of service electronically of any document filed in PACFile.
Page 4 | DEPENDENCY MATTERS — CHAPTER 12 — PART A. COMMENCING PROCEEDINGS
Any party may request a pretrial conference at any time by electronically filing a written motion substantially in the prescribed format.
Any party may at any time request a pretrial conference by electronically filing a written motion in substantially the following format:
Criminal cases
Page 9 | York R.Crim.P. 570. Pretrial Conference
A party unable to use PACFile may file papers in physical form with the clerk and must receive physical-paper service from the clerk and other parties.
(D) Any party who is unable to participate in PACFile may file legal papers in a physical paper format with the clerk of courts, and shall be served legal papers in a physical paper format by the clerk of courts and other parties to the case.
Criminal cases
Page 11 | York R.Crim.P. 576.1
Any party may request scheduling a guilty plea at any time by filing a written motion through PACFile marked with the “court only” confidentiality designation.
Any party may at any time request that a guilty plea be scheduled by filing a written motion marked with the “court only” confidentiality designation via PACFile.
Criminal cases
Page 12 | York R.Crim.P. 590. Pleas and Plea Agreements
Electronic filing was permitted for filings in the A2(h)–(o) case types beginning November 1, 2022, before it became mandatory.
Such filings for case types listed in A2(h)-(o) below may be made electronically beginning November 1, 2022.
Page 11 | Rule 205.4. Electronic Filing and Service of Legal Papers
The clerk may establish another formal e-filing system for filings PACFile cannot process, provided those filings are not prohibited by Pa.R.Crim.P. 576.1(C).
except however that in addition to PACFile, the clerk of courts is authorized to establish a formal e-filing system for the court for any filing that is not prohibited by Pa.R.Crim.P. 576.1(C) but for which PACFile does not have the technical capability to process.
Criminal cases
Page 10 | York R.Crim.P. 576. Filing and Service by Parties
The Administrative Office of Pennsylvania Courts and the 19th Judicial District have agreed on an implementation plan for electronic filing through PACFile.
Pursuant to Pa.R.Crim.P. 576.1, the Administrative Office of Pennsylvania Courts and the 19th Judicial District have agreed upon an implementation plan for electronic filing through the statewide system known as PACFile.
Criminal cases
Page 10 | York R.Crim.P. 576.1. Electronic Filing and Service of Legal Papers
Filing Timing and Cure Windows
Unless otherwise stated, a fee petition must be presented within 30 days after the last service rendered at the trial level.
(1) Unless otherwise stated, all fee petitions must be presented to the Court Administrator for assignment to a judge within thirty (30) days of the date of last service rendered at the trial level
Page 8 | Rule 210. Court Appointed Counsel, Fees, and Fee Petitions
A fee petition relating to an appeal must be presented within 30 days of the final decision.
and within (30) days of final decision for any appeal.
Page 8 | Rule 210. Court Appointed Counsel, Fees, and Fee Petitions
Juvenile dependency fee petitions must be submitted at least quarterly, may be submitted monthly, and may cover only services from the preceding period.
Fee petitions in juvenile dependency cases shall be submitted at least quarterly, and may be submitted monthly, and shall be for services rendered only in the preceding period.
Page 9 | ASSESSMENT OF FEES AND PAYMENT OF MONEY TO COURT
(D) Within five (5) days after the taxation of costs, any party may file exceptions thereto with the Prothonotary, with copies to all other parties.
(D) Within five (5) days after the taxation of costs, any party may file exceptions thereto with the Prothonotary, with copies to all other parties.
Page 21 | Rule 1300. Taxation of Costs in Civil Matters
The Prothonotary must re-tax costs within five days after receiving exceptions.
The Prothonotary shall then re-tax the costs within five (5) days of the receipt of exceptions.
Page 21 | Rule 1300. Taxation of Costs in Civil Matters
A bill of costs must be filed with the Prothonotary within five days after trial or an appeal from an arbitrators’ award or viewers’ report.
(B) A bill of costs shall be filed with the Prothonotary within five (5) days after the action has been tried or an appeal has been taken from an award of arbitrators or a report of viewers.
Page 21 | Rule 1300. Taxation of Costs in Civil Matters
A party may appeal a re-taxation within three days by filing a motion specifying the items objected to.
(1) Within three (3) days after the re-taxation of costs, any party may file an appeal therefrom, by filing a motion which specifies the items objected to.
Page 22 | Rule 1300. Taxation of Costs in Civil Matters
Requests for rough drafts or same-day delivery transcripts must be filed at least 10 calendar days before the proceeding.
(2) Requests for rough drafts or same-day delivery transcripts must be filed at least 10 calendar days prior to the proceeding.
Page 26 | COURT REPORTING AND TRANSCRIPTS; Rule 4007(A)(2)
If the requestor does not pay the deposit within 10 calendar days after notice, the request is deemed abandoned and closed.
(2) If the requestor has not paid the deposit upon the expiration of 10 calendar days following notice to the requestor of the deposit amount due, a request shall be deemed abandoned by the requestor and shall be closed by the filing office.
Page 27 | COURT REPORTING AND TRANSCRIPTS
A same-day delivery non-ordinary transcript must be requested at least 10 calendar days before the proceeding.
(6) same-day delivery non-ordinary: $6.50 (must be requested at least 10 calendar days prior to the proceeding);
Page 28 | Rule 4008 — Transcript Costs Payable by a Requesting Party Other Than the Commonwealth or a Subdivision Thereof
If the response does not satisfactorily resolve the issue, the complainant may appeal within 15 calendar days after receiving the response.
If the response to the complaint does not satisfactorily resolve the issue, the complainant may appeal the decision within fifteen (15) calendar days after receipt of the response to the District Court Administrator at the address provided at the end of this policy document.
Page 5 | AMERICANS WITH DISABILITIES ACT (TITLE II) COMPLAINT PROCEDURE
An ADA complaint should be submitted as soon as possible and no later than 30 calendar days after the alleged violation.
The complaint should be submitted as soon as possible but no later than thirty (30) calendar days after the alleged violation.
Page 5 | AMERICANS WITH DISABILITIES ACT (TITLE II) COMPLAINT PROCEDURE
An accepted paper is deemed filed when received by the portal, except that a paper submitted without the required fee is deemed accepted for filing when payment is received.
If a legal paper is accepted, it shall be deemed to have been filed as of the date and time it was received by the CountySuite Portal; however, if a legal paper is submitted without the requisite filing fee, the legal paper shall be deemed to have been accepted for filing as of the date payment is received pursuant to 42 P.S Section 21073(b).
Page 13 | Time of electronic filing
The moving party must file a notice of presentment and give actual notice to interested parties and the motions court judge at least five days before the session.
The moving party must file a notice of presentment with the prothonotary and must give actual notice to all other parties in interest, and to the motions court judge, of the intention to present an application at a session of motions court at least five days prior to the date of the specific motions court session at which it will be presented.
Page 19 | Rule 208.3(a)(2)
Each party must file one original pretrial memorandum, in the form and with the information directed by the scheduling order, at least one week before the pretrial conference.
One original of each party’s pre-trial memorandum in such form and containing such information as is directed in an order scheduling a pre-trial conference shall be filed with the Prothonotary at least one week prior to the date of the pre-trial conference.
Page 26 | Rule 212.3 Pretrial Conferences
When a transcript has been requested or ordered, the supporting brief must be filed within 15 days after the transcript is filed.
Where a request or an order for the transcription of the record or any part thereof was entered, a brief in support of a post-trial motion for relief shall be filed within fifteen (15) days after the filing of the transcript.
Page 31 | Rule 227.1 Post-Trial Relief
A party opposing a post-trial-relief motion must file its opposition brief within 20 days after service of the supporting brief.
Within twenty (20) days after service of the brief in support of a post-trial motion, all parties desiring to oppose such motion shall file a brief in opposition.
Page 31 | Rule 227.1 Post-Trial Relief
The moving party must file one original supporting brief within 15 days after filing the post-trial-relief motion.
One original brief in support of a motion for post-trial relief shall be filed with the Prothonotary within fifteen (15) days after the date of filing of the motion for post-trial relief.
Page 31 | Rule 227.1 Post-Trial Relief
The Arbitration Chairperson must file a payment request with the Prothonotary within thirty days after the arbitration period ends, using the prescribed form and submitting a Term Report specifying the number of cases.
(1) Request for Payment and to Record Chairperson’s Arbitration Term Report. Within thirty days following the end of an arbitration period, the Arbitration Chairperson for the Board shall file a request for payment with the Prothonotary, in the form prescribed by the District Court Administrator in consultation with the Committee, along with a Chairperson’s Term Report specifying the number of cases
Page 40 | Rule 1308 Compensation of Arbitrators
The Chairperson must file the report containing an award with the Prothonotary within ten days after the hearing unless the court extends the deadline on the board’s application.
The Chairperson of the board of arbitration shall file a report with the Prothonotary, which shall contain an award, within ten days after hearing, unless the court upon application of the board shall extend the time for filing.
Page 40 | Rule 1306 Report and Award
For the specified custody petitions, the moving party must complete a notice of presentment at least five days before the intended motions court date.
(1) Pursuant to York R.C.P. 208.3(A), the moving party shall complete a notice of presentment at least five (5) days in advance of the intended motions court date.
Page 43
Each party must file a conciliation memorandum with the prothonotary at least three business days before the conference.
Each party shall file a conciliation memorandum with the prothonotary at least three business days prior to the date of the conciliation conference.
Page 44 | Rule 1915.4-3(D) Memorandum by Parties
The parties must file their joint statement of stipulated facts and issues with the prothonotary at least one week before trial, unless the court directs otherwise.
The parties shall file the joint statement of stipulated facts and issues with the prothonotary at least one (1) week prior to trial, unless otherwise directed by the court.
Page 44 | Rule 1915.4-4 Pre-Trial Procedures
Pre-trial statements must be filed at least fifteen days before the settlement conference.
The pre-trial statement shall be filed no less than fifteen (15) days prior to the settlement conference.
Page 46 | Rule 1920.33 Joinder of Related Claims. Equitable Division. Enforcement
For a contested action, the master must direct the court reporter to prepare and file the hearing transcript with the prothonotary within 30 days.
(A) At the conclusion of any master's hearing in which it appears the action remains contested, the master shall direct the court reporter to prepare and file with the prothonotary a transcript of the proceedings within thirty (30) days.
Page 48 | Rule 1920.55-2 Master’s Report. Notice. Exceptions. Final Decree.
Within 14 days after depositing the minor’s funds, petitioner’s counsel must file proof of deposit by affidavit in substantially the specified form.
(g) Within 14 days of depositing the funds belonging to the minor, counsel for petitioner shall file proof of deposit by way of an affidavit substantially in the form set forth in York R.C.P. 2039.2 (c).
Page 50 | Rule 2039.1
Counsel must file an affidavit proving compliance with the account requirements within 14 days after depositing the funds.
Counsel shall file with the Prothonotary of York County within 14 days from the date of deposit of the funds proof of the establishment of the accounts as required herein, by Affidavit from counsel certifying compliance with this Order.
Page 53
To have poundage calculated using the stated consideration instead of the writ's face amount, the plaintiff must file an affidavit with the Prothonotary and provide a clocked-in copy to the Sheriff within three business days after the writ is stayed.
If a writ of execution is stayed after the Sheriff has served or attempt to serve the writ, poundage will be calculated based upon the face amount of the writ unless the plaintiff files an affidavit with the Prothonotary and provides a clocked in copy to the Sheriff within three (3) business days of the writ being stayed, which affidavit sets forth the actual amount paid or to be paid to the plaintiff in the case or in kind as consideration for the writ being stayed or for satisfying the judgment.
Page 55 | ENFORCEMENT OF MONEY JUDGMENTS FOR THE PAYMENT OF MONEY
Unless a court order or another procedural rule provides otherwise, the plaintiff must file an answer within 20 days after service of the rule to show cause.
In the absence of a court order or other rule of procedure to the contrary, the plaintiff shall file an answer to a petition to strike off or open a judgment by confession within twenty (20) days after service of a rule to show cause issued pursuant to Pa.R.C.P. No. 2959(b).
Page 55 | CONFESSION OF JUDGMENT FOR MONEY
The required notice copy must be filed with the Sheriff before the date fixed for the sale.
In any case where notice is required to be given to the Internal Revenue Service, in accordance with the provisions of the Federal Tax Lien Act of 1966, 26 U.S.C. Section 7425, (b) and (c), a copy of such notice certified by counsel to be a correct copy and indicating the date of service upon or delivery to the Internal Revenue Service shall be filed with the Sheriff prior to the date fixed for the sale.
Page 55 | ENFORCEMENT OF MONEY JUDGMENTS FOR THE PAYMENT OF MONEY
A property claim must be filed with the Sheriff within the time limits established by Pa.R.C.P. No. 3123.
(c) The property claim shall be filed with the Sheriff within the time limits set forth in Pa.R.C.P. No. 3123 (relating to debtor's exemption).
Page 55 | ENFORCEMENT OF MONEY JUDGMENTS FOR THE PAYMENT OF MONEY
The local agency must file the record within 20 days after being served with the Petition for Review.
The local agency shall file the record set forth in 65 P.S. § 67.1303 of record within 20 days of being served with the Petition for Review.
Page 58 | Rule 5090(6)
The Court must issue its decision within 30 days after the later of the specified events.
The Court shall issue its decision in accordance with 65 P.S. § 67.1302(a) within 30 days of the later of: a) the filing of the proof of service as set forth in section (3), above; or b) the filing of the
Page 58 | Rule 5090(7)
Service and Proof of Service Rules
A party filing exceptions to taxed costs must provide copies to all other parties.
(D) Within five (5) days after the taxation of costs, any party may file exceptions thereto with the Prothonotary, with copies to all other parties.
Page 21 | Rule 1300. Taxation of Costs in Civil Matters
An appeal motion must be filed and served on all parties under York R.C.P. 205.1 and is resolved under York R.C.P. 208.3(b).
The motion shall be filed and served on all parties pursuant to York R.C.P. 205.1 and shall be resolved pursuant to York R.C.P. 208.3(b).
Page 22 | Rule 1300. Taxation of Costs in Civil Matters
Filing the transcript request with the filing office satisfies service on the presiding judge, court reporter, and district court administrator; requestors must serve copies only on opposing counsel and self-represented litigants.
(1) For all transcript types, requestors satisfy the requirements of Pa. R.J.A. No. 4007(B) to serve the presiding judge, court reporter and district court administrator by filing the request with the filing office; requestors shall serve copies of their request only upon opposing counsel and self-represented litigants.
Page 26 | COURT REPORTING AND TRANSCRIPTS; Rule 4007(A)(1)
When the Prothonotary is not required to give notice under Pa.R.C.P. No. 236, the moving party must promptly serve the resulting court action on all parties and promptly file a certificate of service.
(6) For matters of which the Prothonotary is not required to give notice under Pa.R.C.P. No. 236, it shall be the responsibility of the moving party to forthwith serve copies of the resulting order, rule, or other action by the court on all parties to the matter and promptly file a certificate of service with the Prothonotary.
Page 7 | Rule 205.2(a)
After an electronic filing is accepted, the filing party is responsible for providing the sheriff with the proper service fee and documents for original service and writs.
Once an electronic filing has been accepted by the prothonotary, it shall be the responsibility of the filing party to provide to the sheriff the proper service fee and documents for original service and writs.
Page 14 | Service of Legal Papers
The motor-vehicle application and its Rule or proposed order must be served by certified mail, return receipt requested, on any previous owner of record and all other persons with a colorable title or possession claim, including record lienholders.
(i) The application and Rule or proposed court order must be served by certified mail, return receipt requested, on the previous owner of record, if any, and upon any other person with a colorable right of title to or possession of the motor vehicle, including all lienholders of record.
Page 15 | Rule 206.1(a) Petitions – Matters Subject to Petition Practice
The moving party must serve all interested parties with copies of the notice of presentment, application, and proposed order.
A copy of the notice of presentment, application and proposed order shall be served by the moving party on all other parties in interest pursuant to York R.C.P. 205.1.
Page 19 | Rule 208.3(a)(2)(c)
Counsel may seek leave to withdraw an appearance outside motions court only after giving the client and all interested parties at least twenty days’ written notice, with no objection made.
Applications for leave of court to withdraw entry of appearance; provided, however, that counsel seeking to withdraw has given at least twenty days written notice of intent to withdraw to the client and all parties in interest and no objection has been made.
Page 20 | Rule 208.3(a)(7)(g)
Should a moving party wish to withdraw any motion from consideration by the court, consent to withdraw shall be obtained from all interested parties and the moving party shall promptly file a praecipe to withdraw the motion with the prothonotary. The moving party shall provide a copy to the prothonotary for delivery to the court and shall serve all other parties of interest.
Should a moving party wish to withdraw any motion from consideration by the court, consent to withdraw shall be obtained from all interested parties and the moving party shall promptly file a praecipe to withdraw the motion with the prothonotary. The moving party shall provide a copy to the prothonotary for delivery to the court and shall serve all other parties of interest.
Page 20 | Rule 208.3(a)(6)
Brief copies must be promptly served on all parties, and a certificate of service must be filed with the prothonotary.
Copies of briefs shall be promptly served on all parties and a certificate of service shall be filed with the prothonotary.
Page 22 | Rule 208.3(b) Alternative Procedures – Response Required
The moving party must send praecipe copies to all counsel and unrepresented parties of record and attach a service certification identifying counsel, whom they represent, unrepresented parties, and their addresses and telephone numbers.
Copies of the praecipe shall be sent by the moving party to all counsel and unrepresented parties of record. A certification of service identifying all counsel of record, who they represent, and all unrepresented parties, with addresses and telephone numbers shall be attached to the praecipe.
Page 22 | Rule 208.3(b) Alternative Procedures – Response Required
A copy of every filed brief must be promptly served on all other parties, and the original brief must have an attached certificate of service as to those parties.
A copy of any brief filed shall be promptly served on all other parties and the original brief shall have attached thereto a certificate of service as to all other parties.
Page 24 | Rule 210(c)
Copies of the praecipe must be sent to all counsel and unrepresented parties of record, and an attached certificate of service must identify them and provide their addresses and telephone numbers.
Copies of the praecipe shall be sent to all counsel and unrepresented parties of record. A certificate of service identifying all counsel of record, who they represent, and all unrepresented parties, with addresses and telephone numbers shall be attached to the praecipe.
Page 26 | Rule 212.3 Pretrial Conferences
The moving party must file one original motion, promptly serve a copy on all other parties, and deliver a copy through the Court Administrator to the trial judge within the referenced time periods.
A party filing a motion for post-trial relief shall file one original motion with the Prothonotary. A copy shall be promptly served on all other parties, and the moving party shall cause a copy to be delivered to the Court Administrator for delivery to the trial judge within the time periods set forth in Pa.R.C.P. No. 227.1(c).
Page 31 | Rule 227.1 Post-Trial Relief
After completing and filing the ordered transcript, the court reporter must file and serve a statement identifying the transcript filing and its date.
Upon completion and filing of the transcript so ordered, the court reporter shall file and serve on all parties and the trial judge a statement that the transcript so ordered has been filed and shall state the date of filing.
Page 32 | Rule 227.3 Transcription and filing of trial record
The Prothonotary must serve notice as provided by the referenced rule, but if mailed notice is returned, must publish notice once in the York Legal Record at least 60 days before termination.
Notice shall be served by the Prothonotary in the manner required by Pa.R.C.P. No. 230.2(b)(2), except that if the mailed notice is returned, the notice shall be served by the Prothonotary by advertising one time in the York Legal Record. Publication shall take place at least sixty (60) days prior to the scheduled date of termination.
Page 32 | Rule 230.2 Termination of Inactive Civil Cases
When the governing law requires publication but does not specify its manner, publication must occur once in the York Legal Record and once in a daily newspaper of general county circulation.
(a) Whenever an Act of Assembly or a rule of court specifies that notice shall be given or service shall be made by publication but does not specify the manner of publication or expressly states that publication shall be made in such manner as the Court of Common Pleas shall direct, publication shall be made one time in each of the York Legal Record and in one (1) daily newspaper of general circulation in the county.
Page 33 | Rule 430 Service Pursuant to Special Order of Court. Publication.
Publication service is complete upon the last complete publication, and proofs of publication must be filed before judgment or other action by the serving party.
(c) Service shall be complete upon the appearance of the last complete publication. Proofs of publication shall be filed before judgment or any other action is taken by the party serving by publication.
Page 33 | Rule 430 Service Pursuant to Special Order of Court. Publication.
Publication service must leave the person served at least 20 days after publication to act on the matter.
(b) Service by publication shall be made in such a manner that the person so served shall have at least twenty days after publication to act on the matter served by publication.
Page 33 | Rule 430 Service Pursuant to Special Order of Court. Publication.
The Prothonotary must serve notice as specified by the cited rule, but if mailed notice is returned, must publish it once in the York Legal Record at least 60 days before termination.
(c) Notice shall be served by the Prothonotary in the manner required by Pa.R.C.P. No. 230.2(b)(2), except that if the mailed notice is returned, the notice shall be served by the Prothonotary by advertising one time in the York Legal Record. Publication shall take place at least sixty (60) days prior to the scheduled date of termination.
Page 33
The Prothonotary must send the specified termination notice by the last Friday of April to counsel and unrepresented parties in the described inactive cases.
(b) On or before the last Friday of April of each calendar year, the Prothonotary shall cause notice containing the information required by Pa.R.C.P. No. 230.2(e) to be sent to counsel of record and to unrepresented parties, that a case shall be terminated, pursuant to the time limits set forth in Pa.R.C.P. No. 230.2(b), which (1) have become inactive cases as herein defined as of the close of the preceding calendar year; and (2) previously became inactive cases as herein defined but have not yet been terminated.
Page 33
After withdrawal, the attorney must send the client copies of prior orders requiring action in the pending matter and file a certificate of service unless the petition already states that service.
(c) An attorney who has been given permission to withdraw from a case, or who has withdrawn from a case, pursuant to Pa.R.C.P. No. 1012, shall send to the client a copy of any previous court order which may require the client to file documents, attend proceedings, or take any other action in a pending matter after the attorney has withdrawn, and shall file a certificate evidencing such service, if not previously set forth in the petition to withdraw.
Page 34 | Rule 1012 Withdrawal of Appearance
(b) An attorney who has been given permission to withdraw from a case, or who has withdrawn from a case, pursuant to Pa.R.C.P. No. 1012, shall include in the proposed order permitting withdrawal the last known address and telephone number of the attorney’s client, or shall, within five days of being granted permission to withdraw, file with the Prothonotary and serve on all other parties a praecipe setting forth that information.
(b) An attorney who has been given permission to withdraw from a case, or who has withdrawn from a case, pursuant to Pa.R.C.P. No. 1012, shall include in the proposed order permitting withdrawal the last known address and telephone number of the attorney’s client, or shall, within five days of being granted permission to withdraw, file with the Prothonotary and serve on all other parties a praecipe setting forth that information.
Page 34 | Rule 1012 Withdrawal of Appearance
An attorney seeking leave to withdraw must file a compliant petition under the specified rules; after at least 20 days’ notice and no opposition, the attorney may use the specified alternative filing procedure.
(a) An attorney wishing to withdraw from a case by leave of court shall file a petition in such form and containing the information set forth in York R.C.P. 205.2 and shall otherwise comply with the requirements of Pa.R.C.P. No. 1012. The petition shall be filed pursuant to York R.C.P. 205.1 and York R.C.P. 208.3(a). An attorney who has given at least twenty (20) days' notice to the client and all other parties of intent to file a motion to withdraw, and who has received no opposition to such motion, may file the petition pursuant to York R.C.P. 208.3(a)(7).
Page 34 | Rule 1012 Withdrawal of Appearance
A party referring a case to arbitration must serve the referral on opposing parties or counsel and file proof of service; failure results in removal from the Arbitration List and costs that must be paid before relisting.
Any party referring a case to arbitration shall serve a copy of the referring document upon the opposing parties or their counsel and shall file proof of service with the Prothonotary. Failure to serve the reference to arbitration shall result in the action being stricken from the Arbitration List, and the associated costs shall be placed on the party who failed to serve. The action may not be re-listed for arbitration until the costs have been paid.
Page 37 | Rule 1301.1(c)
For an application not presented ex parte, copies of all pleadings and proposed orders must be delivered to all other parties as soon as practicable and, if possible, before presentation to the Court.
(3) If the application for a preliminary or special injunction is not being presented ex-parte, copies of all pleadings and proposed orders shall be delivered to all other parties as soon as practicable and, if possible, before the application is presented to the Court.
Page 41 | Rule 1531.1 Special Relief. Injunctions.
The moving party must serve all other parties with the pleading and scheduling order, and each copy must bear the prothonotary’s time-stamp.
(4) The moving party shall serve copies of the pleading and scheduling order on all other parties pursuant to Pa.R.C.P. No. 1930.4. All copies shall bear the time-stamp of the prothonotary.
Page 43
The moving party must obtain time-stamped additional copies of the motion and notice of presentment and serve them on all parties pursuant to Pa. R.C.P. No. 1930.4.
(3) The moving party shall also obtain the prothonotary's time-stamp on a sufficient number of additional copies of the motion and notice of presentment, which the moving party shall serve on all parties pursuant to Pa. R.C.P. No. 1930.4.
Page 43
The prothonotary must serve all parties with a time-stamped copy of the court's signed order.
The prothonotary shall serve a time-stamped copy of the court's signed order upon all parties.
Page 45 | Stipulation/Agreement procedure
The filing party must obtain time-stamped additional copies of the stipulation and motion in sufficient number to serve all parties under Pa.R.C.P. No. 1930.4.
The filing party shall obtain the prothonotary's time-stamp on a sufficient number of additional copies of the stipulation/agreement and motion, which the filing party shall serve upon all parties pursuant to Pa.R.C.P. No. 1930.4.
Page 45 | Stipulation/Agreement procedure
The moving party must obtain time-stamped copies of the motion and serve them on all parties under Pa.R.C.P. No. 1930.4.
(3) The moving party shall also obtain the prothonotary's time-stamp on a sufficient number of additional copies of the motion, which the moving party shall serve on all parties pursuant to Pa.R.C.P. No. 1930.4.
Page 47
The prothonotary must serve a copy of the motion on the master.
(4) The prothonotary shall serve the copy of the motion upon the master.
Page 47
Filing Fees and Waivers
Transcript costs, including deposits, must be paid to the appropriate filing office, and checks, money orders, and other non-cash payments must be made payable as that office directs.
Any required costs for transcripts, including deposits, shall be paid by or on behalf of the requestor to the appropriate filing office. All checks, money orders and other non-cash conveyances shall be made payable as directed by the appropriate filing office in accordance with their standard business procedures for collecting other costs and fees.
Page 26 | COURT REPORTING AND TRANSCRIPTS; Rule 4007(C)
Cost reductions or waivers cannot be requested or granted for non-appeal or non-ordinary transcripts.
No reduction or waiver of costs shall be requested or granted for any non-appeal / non-ordinary transcript.
Page 26 | COURT REPORTING AND TRANSCRIPTS; Rule 4007(B)
A request to reduce or waive costs for an ordinary transcript must be filed with the transcript request using the district court administrator’s prescribed form.
Any request for hardship reduction or waiver of costs for any ordinary transcript shall be filed contemporaneously with the request for transcript on a form to be prescribed by the district court administrator.
Page 26 | COURT REPORTING AND TRANSCRIPTS; Rule 4007(B)
Each requestor seeking the same transcript must independently pay the full deposit.
(4) For any transcript type, when two or more requestors file requests for the same transcript, each requestor shall independently pay the full deposit for the transcript.
Page 27 | COURT REPORTING AND TRANSCRIPTS
A remaining transcript balance must be paid within 10 calendar days after notice; otherwise, the request is abandoned and closed, the transcript is not filed, and the deposit is not refunded.
(2) If a balance is due from the requestor, the filing office shall notify the requestor. Upon receipt of payment from the requestor, the filing office shall notify the court reporter, who shall provide the transcript to the filing office. The filing office shall provide copies of the transcript to the requestor. If the requestor fails to pay any remaining balance due within 10 calendar days of receiving notice, the request shall be deemed abandoned by the requestor and shall be closed by the filing office, the court reporter shall not file the transcript and the filing office shall not refund any deposit.
Page 27 | COURT REPORTING AND TRANSCRIPTS
The requestor must pay a deposit equal to 100% of estimated transcript costs before preparation begins.
(1) The requestor shall be required to pay a deposit in the amount of 100% of the estimated required costs prior to preparation of the transcript by the court reporter.
Page 27 | COURT REPORTING AND TRANSCRIPTS
Deposits are $500 per anticipated day or partial day for rough drafts and $1,000 for same-day delivery transcripts.
(3) The deposit amount required for all rough drafts shall be $500 for each anticipated day and partial day of proceedings. The deposit amount required for all same-day delivery transcripts shall be $1000 for each anticipated day and partial day of proceedings.
Page 27 | COURT REPORTING AND TRANSCRIPTS
Electronic transcripts are charged at the listed per-page rates; same-day delivery must be requested at least 10 calendar days before the proceeding, and subsequent copies cost $0.50 per page.
(A) The court establishes the following per-page fee schedule for transcripts delivered in electronic format: (1) appeal / ordinary: $2.50; (2) basic / non-appeal / non-ordinary: $2.50; (3) rough draft retention of realtime stream / non-ordinary: $2.50; (4) this court does not provide expedited transcripts; (5) this court does not provide daily transcripts; (6) same-day delivery non-ordinary: $6.50 (must be requested at least 10 calendar days prior to the proceeding); and (7) subsequent copy of any transcript previously filed with the filing office: $0.50.
Page 28 | Rule 4008 — Transcript Costs Payable by a Requesting Party Other Than the Commonwealth or a Subdivision Thereof
A party requesting a non-ordinary rough draft to retain a digital realtime transcript must pay any required costs before the proceeding.
If any party other than the court wishes to retain a digital copy of the realtime transcript beyond conclusion of that day's proceeding, the party shall execute a request for a non-ordinary rough draft and shall pay any required costs prior to the proceeding.
Page 29 | COURT REPORTING AND TRANSCRIPTS
Filing fees and payments must be paid when filing through the CountySuite Portal using an authorized credit card, including Visa, MasterCard, or Discover.
All filing fees and payments shall be made at the time of filing with an authorized credit card through the CountySuite Portal. Authorized cards shall include Visa, MasterCard or Discover.
Page 13 | Filing Fees
Filing fees and payments may not be deposited with the prothonotary in advance.
Filing fees and payments may not be deposited in advance with the prothonotary.
Page 13 | Filing Fees
A case on the inactive list may be reactivated by filing a praecipe and paying the prevailing filing fee.
(d) Any case placed on the inactive list may be reactivated by the filing of a praecipe to reactivate and the payment of the filing fee then prevailing.
Page 33
The moving party must present the district court administrator with a time-stamped copy of the filed complaint or petition and proof of payment of any required fee.
(A) The moving party shall file complaints and petitions with the prothonotary. The moving party shall then present to the district court administrator a copy of the filing bearing the prothonotary’s time- stamp, along with proof of payment to the prothonotary of any required fee.
Page 43
When the stated action conditions apply, the filing party must pay any required filing fee to the prothonotary.
the filing party shall pay any required filing fee to the prothonotary;
Page 45 | Stipulation/Agreement procedure
The moving party must pay any required filing fee for the motion to appoint a master.
The moving party shall pay any required filing fee.
Page 46 | Rule 1920.51 Appointment of Master. Notice of Hearing
All filing fees must be paid when the filing is made.
All filing fees shall be paid at the time of filing.
Page 45 | Rule 15.1(a) General Practice and Procedure
Copying or transmitting records by facsimile or other electronic means may be charged at $0.25 per page.
(1) For copying records or transmitting records by facsimile or other electronic means: $0.25 per page
Page 13 | Fees for Access to Magisterial District Court Records
Complex or voluminous records requests may incur an $8 fee per quarter hour of staff time after the first quarter hour, with the characterization varying by court.
(2) For processing complex or voluminous requests, in addition to the costs of copying set forth in (1) above: $8.00 per quarter hour of staff time spent, in excess of the first quarter hour. What constitutes a complex or voluminous request may vary from court to court depending on factors such as court resources and caseload.
Page 13 | Fees for Access to Magisterial District Court Records
The Court Administrator charges reasonable access fees, including $0.25 per page for photocopying or printing from electronic media and costs for postage and other duplication.
(2) The Court Administrator shall charge reasonable fees for granting access to the records requested, including but not limited to, photocopying or printing from electronic media at the rate of $.25 per page, costs of postage, copying onto electronic media, or other means of duplication.
Page 13 | INSPECTION OF RECORDS
The Magisterial District Judge may waive all or part of the fees if the requester is determined to be indigent.
(B) Fees may be waived in full or in part in the discretion of the Magisterial District Judge if the Judge determines that the requester is indigent.
Page 14 | Fees for Access to Magisterial District Court Records
Fees paid for services under the rule are nonrefundable.
(D) Fees paid for services provided pursuant to this Rule are not refundable.
Page 14 | Fees for Access to Magisterial District Court Records
The district court administrator may adopt an alternative procedure for the district attorney, public defender, and court-appointed counsel, who are not charged costs.
The district court administrator may adopt an alternative procedure for use by the district attorney, public defender and court-appointed counsel since no costs will be charged to those parties.
Page 26 | COURT REPORTING AND TRANSCRIPTS; Rule 4007(A)
For unusually complex litigation requiring significant reporter dictionary expansion, the presiding judge may impose a discretionary $2.00-per-page surcharge.
(C) In cases such as mass tort, medical malpractice, or other unusually complex litigation, where there is a need for court reporters to significantly expand their dictionary, the presiding judge may, at his or her discretion, impose a $2.00 per-page surcharge in addition to the costs specified in section (A).
Page 28 | Rule 4008 — Transcript Costs Payable by a Requesting Party Other Than the Commonwealth or a Subdivision Thereof
Paper transcripts are unavailable unless requested by an incarcerated defendant in a criminal matter or specifically requested and ordered by the presiding judge; paper transcripts carry a $0.25-per-page surcharge.
(B) Except when specifically requested by an incarcerated defendant in a criminal matter, or when specifically requested by any other requestor and specifically ordered by the presiding judge, no paper format transcripts will be provided. A $0.25 per-page surcharge shall be added to the costs specified in section (A) for any paper transcript.
Page 28 | Rule 4008 — Transcript Costs Payable by a Requesting Party Other Than the Commonwealth or a Subdivision Thereof
In any other civil case or other proceeding, responsibility for payment of interpreter services is upon the party requesting the services. Final allocation of all or part of the cost of providing interpreter services shall be in the discretion of the presiding judicial officer unless the principal party in interest requesting the services is indigent. If the principal party in interest requesting the services is indigent, then some or all the cost of providing interpreter services shall be the responsibility of the County of York. The presiding judicial officer may order reimbursement to the County for its responsibilities under this section.
In any other civil case or other proceeding, responsibility for payment of interpreter services is upon the party requesting the services. Final allocation of all or part of the cost of providing interpreter services shall be in the discretion of the presiding judicial officer unless the principal party in interest requesting the services is indigent. If the principal party in interest requesting the services is indigent, then some or all the cost of providing interpreter services shall be the responsibility of the County of York. The presiding judicial officer may order reimbursement to the County for its responsibilities under this section.
Page 30 | COURT INTERPRETERS
Fees billed by the CountySuite Portal must include the prothonotary’s statutory filing fees.
Filing fees billed by CountySuite Portal shall include the prothonotary’s statutory filing fees.
Page 13 | Filing Fees
The prothonotary may charge an approved convenience fee for each hard-copy page of a legal paper or exhibit that must be converted to the required format.
The prothonotary is authorized to charge a convenience fee as set from time to time for each page of a legal paper or exhibit which is filed in hard copy format and which must be converted to the required format. The convenience fee shall be set by the prothonotary with the approval of the president judge.
Page 13 | Filing Fees
A party who paid the master-appointment fees may petition for a refund less $50 if no initial conference occurred and the master received written notice at least 15 days before the first scheduled proceeding.
In any action where the appointment of a master is withdrawn after the appointment has been made by the court, the party who paid the fees specified in this subsection may petition the court for the return of the fees less fifty dollars ($50.00), provided that no initial conference has been held and written notice of discontinuance or revocation of the appointment of a master has been delivered to the master no less than fifteen (15) days in advance of the first scheduled proceeding.
Page 47
Mediator compensation is set by administrative order, and parties granted in forma pauperis status must pay 10% of that rate.
The compensation rate for mediators shall be set by administrative order. Parties who have been granted in forma pauperis status shall be required to pay a reduced fee of 10% of the compensation rate.
Page 48 | Rule 1940.7 Mediator Compensation.
Whether fees for processing a records request must be prepaid is at the discretion of the Magisterial District Judge.
(C) Prepayment of fees incurred in processing a request is at the discretion of the Magisterial District Judge.
Page 14 | Fees for Access to Magisterial District Court Records
Courtesy Copy Requirements
The moving party must deliver a copy of the post-trial-relief motion through the Court Administrator to the trial judge within the referenced time periods.
A party filing a motion for post-trial relief shall file one original motion with the Prothonotary. A copy shall be promptly served on all other parties, and the moving party shall cause a copy to be delivered to the Court Administrator for delivery to the trial judge within the time periods set forth in Pa.R.C.P. No. 227.1(c).
Page 31 | Rule 227.1 Post-Trial Relief
Counsel must submit a courtesy copy of the Proposed Adjudication and Final Decree at least 14 days before the audit call.
At least fourteen (14) days prior to the call of the audit, counsel shall submit a courtesy copy of a Proposed Adjudication and Final Decree to the court for consideration.
Page 6 | Rule 2.9.1. Confirmation of Accounts; Awards
A party may deliver a courtesy copy of a brief to the assigned judge’s chambers.
A party may cause a courtesy copy of the brief to be delivered to the chambers of the judge assigned to the case.
Page 24 | Rule 210(b)
Sealing & Redaction Procedures
Parties must not file both redacted and unredacted versions of the same document.
Parties are expressly prohibited from filing two versions of any document, i.e., a redacted version and an unredacted version.
Page 13 | INSPECTION OF RECORDS
Filed documents must omit covered personal data identifiers unless an exception applies; if the information must be included, use only the specified partial identifiers.
(d) A filed document in a case shall not contain any of the personal data identifiers listed in this rule unless otherwise required by law or permitted by order of court, or unless redacted in conformity with this rule. The personal data identifiers covered by this rule and the required redactions are as follows: (1) Social Security Numbers. If an individual’s Social Security Number must be included in a document, only the last four digits of that number shall be used; (2) Dates of Birth. If an individual’s date of birth must be included, only the year shall be used; (3) Financial Account Numbers. If financial account numbers must be included, only the last four digits shall be used.
Page 7 | Rule 205.2(a)
A filing party seeking to file a document under seal must designate it as sealed in the CountySuite Portal and separately submit a proper request; the designation alone does not seal it.
Documents intended to be filed under seal shall be designated by the filing party as “sealed” in the CountySuite Portal. However, designation of documents as “sealed” does not seal the documents. The filing party must submit a proper request for sealing documents in addition to making the designation in the CountySuite Portal.
Page 13 | Sealed Documents
Parties alone are responsible for redacting personal identifiers, and the Prothonotary will not review documents for compliance.
(5) The responsibility for redacting these personal identifiers rests solely with the parties. Documents will not be reviewed by the Prothonotary for compliance with this Rule.
Page 7 | Rule 205.2(a)
For documents handled under this section, filing details and the document title appear in the electronic filing system, while the documents are viewable only by the court, prothonotary staff, and case participants.
The filing details and document title will appear in the electronic filing system. The documents can be viewed only by the court, prothonotary staff, and case participants.
Page 13 | Sealed Documents
A party may file under seal a summary reference list matching redacted information to the complete personal data identifiers.
(4) A party wishing to file a document containing the personal data identifiers listed above may file, under seal, a summary reference list indicating the redacted information and their corresponding complete personal data identifiers.
Page 7 | Rule 205.2(a)
Pre-Motion Conference Requirements
Applications requiring judicial action must be presented at a motions court session unless an exception applies.
All applications to the court requiring action by a judge, except those hereafter excluded, shall be presented to the court at a session of motions court.
Page 19 | Rule 208.3(a) Alternative Procedures – No Response Required
For one-judge matters, the supporting brief is due within ten days of the application (or, in land-use appeals, certification of the record), the opposition is due within thirty days of the later specified event, and any reply is due within five days after service of the opposition.
All applications which are filed requiring disposition by one judge shall be supported by a brief filed within ten days of the date of filing of the application or, in Appeals in Land Use Cases (see York R.C.P. 5150), within ten days of certification of the record. (b) One original brief in opposition shall be filed by all parties opposing the application within thirty days after the date of filing of the application or the filing of the brief of the moving party, whichever is later. (c) Any brief in reply shall be filed within five days after service of the brief in opposition to the application.
Page 21 | Rule 208.3(b) Alternative Procedures – Response Required
Motions for relief under Pa.R.C.P.M.D.J. 1008, including escrow-release motions, must be presented under York R.C.P. 208.3(a).
(b) Motions for relief under Pa.R.C.P.M.D.J. 1008, including motions for release of escrow, shall be presented to the Court pursuant to York R.C.P. 208.3(a).
Page 34 | Rule 1008 Appeal as Supersedeas in Landlord Tenant Matters
A party challenging arbitrability or the board's composition must first give the District Court Administrator informal written notice with notice to opposing counsel, then file a motion specifying the requested relief within three days; the court decides before the arbitration hearing, and the issues are waived if not raised within ten days after notice of appointment.
Any party to the action may raise questions of the action being arbitrable under these rules, or the composition of the board, first by informally notifying the District Court Administrator in writing, with notice to opposing counsel. Within three days of such informal notice, the party raising the question shall file with the court a written motion based on such question, and shall specify the relief requested. The court shall decide such motion before the case is heard by the board. Failure to raise such questions within ten days of receipt of a notice of such appointment, constitutes a waiver of those issues.
Page 38 | Rule 1303(c)
If the judge determines briefing is needed to resolve a post-sentence motion, the judge must schedule a definite submission date within ten days after the motion is filed.
(a) Within ten (10) days after a post-sentence motion is filed, if the Judge determines that briefs or memoranda of law are required for a resolution of the motion, the Judge shall schedule a date certain for the submission of briefs or memoranda of law by the defendant and the Commonwealth.
Criminal cases
Page 18 | York R.Crim.P. 720(B)(1)(a) Briefing Schedule
Adjournment & Extension Requirements
Should a moving party wish to reschedule the presentation of an application to the court, a written notice of that intent and a revised notice of presentment shall be filed and a copy provided to the prothonotary for delivery to the court; a copy shall also be served by the moving party on all other parties, specifying the new date on which the motion will be presented to the court. The new date shall be in accordance with the notice requirement set forth in York R.C.P. 208.3(a)(2).
Should a moving party wish to reschedule the presentation of an application to the court, a written notice of that intent and a revised notice of presentment shall be filed and a copy provided to the prothonotary for delivery to the court; a copy shall also be served by the moving party on all other parties, specifying the new date on which the motion will be presented to the court. The new date shall be in accordance with the notice requirement set forth in York R.C.P. 208.3(a)(2).
Page 20 | Rule 208.3(a)(5)
A case may not be continued after it has been called for trial unless exceptional circumstances exist.
(f) Absent exceptional circumstances, a case shall not be continued after it has been called for trial at the call of the trial list.
Page 28 | Rule 214 Trial List. Continuances. Praecipe for Pre Trial Conference/Trial.
Before seeking a continuance, the moving party must contact the other interested parties, state their positions and any objection’s reason in the application, and file it under York R.C.P. 205.1; the court’s forms are expected to be used, and party agreement does not guarantee a continuance.
In all matters in which a proceeding has been scheduled by the court and in which a continuance is sought, the moving party shall first contact all other parties in interest to determine whether there is an objection to the continuance. The application shall state either that there is no objection from any other party, or if there is an objection, the application shall state the reason for the objection. The parties are expected to use the forms developed by the court for such purpose. The moving party shall file the application pursuant to York R.C.P. 205.1. Agreement to a continuance by all parties does not ensure that a continuance will be granted by the court.
Page 30 | Rule 216 Grounds for Continuance
Once a hearing is scheduled and notice is given, no party may continue it unilaterally; the Chairperson alone may grant a continuance and must give notice of it.
(d) Continuance by parties. Once the case has been scheduled for a hearing and the parties notified as provided in subsection (b) hereof, there shall be no unilateral continuance. A request of a party or counsel for continuance of such scheduled hearing shall be granted only by the Chairperson of the Board to a specific date, time and place, and notice thereof shall be given by the Chairperson to all parties, board members and the District Court Administrator. At the discretion of the Chairperson, a continued arbitration hearing may be held at a suitable, neutral location away from the assigned hearing location, such as a law office conference room, provided that the location is not more than five miles from the Judicial Center. For any case in which a continued hearing cannot be held within twenty days of the date originally scheduled date, the Chairperson shall direct the removal from the Arbitration List without prejudice to any party to relist the matter again.
Page 39 | Arbitration
If a continued hearing cannot be held within twenty days of its original scheduled date, the Chairperson must remove the case from the Arbitration List without prejudice to relisting.
For any case in which a continued hearing cannot be held within twenty days of the date originally scheduled date, the Chairperson shall direct the removal from the Arbitration List without prejudice to any party to relist the matter again.
Page 39 | Arbitration
Unless all parties consent otherwise, a rescheduled conference must be held within twenty days of its original date.
Absent consent by all parties, the rescheduled conference shall be held within twenty days of the originally scheduled date.
Page 44 | Rule 1915.4-3(C) Continuance
A continuance application must be presented to the conciliator at least two business days before the conference.
The application shall be presented to the conciliator not less than two business days prior to the conference.
Page 44 | Rule 1915.4-3(C) Continuance
A continuance request must be filed with the prothonotary in accordance with York R.C.P. 208.3(A) and the form’s directions.
Any request for continuance shall be filed with the prothonotary in accordance with York R.C.P. 208.3(A) and the directions set forth within the form.
Page 47
All continuance requests must use the court-promulgated application for continuance form.
All continuance requests shall be made on the application for continuance form promulgated by the court.
Page 47
A continuance application must generally be filed at least 10 days before trial, and the applicant must contact the opposing party and state the reasons and whether the request is opposed or agreed.
Any application for a continuance of the trial date shall be filed at least ten (10) days in advance of the date for trial, unless grounds for the motion did not exist prior to that time. (1) The party applying for a continuance shall contact the opposing party to determine whether there is any opposition for the requested continuance. (2) The application for continuance shall state specifically the reasons for the continuance, and shall further state whether there is concurrence with the request or whether the request is opposed.
Criminal cases
Page 7 | York R.Crim.P. 462. Trial De Novo
A local agency may request an extension to file the record if it shows good cause.
A local agency may request an extension of time for filing the record upon good cause shown.
Page 58 | Rule 5090(6)
When a defendant requests a continuance, the court may deny it or continue the case to a specified date or for later listing by the district attorney.
(2) If the defendant requests continuance, the court may deny the request, or grant the request and continue the case, either to a date-certain or date-and-judge-certain later in the term as requested by the district attorney, or for listing by the district attorney in a subsequent term.
Criminal cases
Page 15 | York R.Crim.P. 618
Chambers Communication Rules
A party requesting interpreter services must give the Court Administrator reasonable notice of the need.
(C) The party requesting interpreter services shall provide reasonable notice to the Court Administrator of the need for such services.
Page 31 | COURT INTERPRETERS
Should a moving party wish to reschedule the presentation of a petition to the Court during a session of motions court, a written notice of that intent shall be sent to the Court Administrator, with a copy to all other parties, specifying the new date on which the petition will be presented to the court. The new date shall be in accordance with the notice requirement set forth in York R.C.P. 208.3(a)(2).
Should a moving party wish to reschedule the presentation of a petition to the Court during a session of motions court, a written notice of that intent shall be sent to the Court Administrator, with a copy to all other parties, specifying the new date on which the petition will be presented to the court. The new date shall be in accordance with the notice requirement set forth in York R.C.P. 208.3(a)(2).
Page 16 | Rule 206.4(c) Petitions – Procedure for Rule to Show Cause
The district attorney must immediately notify the district court administrator of any change in a listed case's status.
(F) The district attorney shall immediately notify the district court administrator of any change in status of any case on the list, such as execution of a guilty plea, continuance or nol pros., diversion to ARD or a treatment court, or issuance of a bench warrant.
Criminal cases
Page 15 | York R.Crim.P. 618
ADA accommodation requests should be made as soon as possible and at least three business days before participation.
If you require an accommodation under the ADA, it is recommended that you make your request as soon as possible, but at least three (3) business days before your scheduled participation in any court proceeding or 19th Judicial District program or activity.
Page 3 | AMERICANS WITH DISABILITIES ACT (TITLE II) POLICY
(g) Should a case which has been placed on a trial list settle prior to being called for trial, Plaintiff shall notify, by correspondence, the Court Administrator and the judge who conducted the pre- trial conference, of the fact of settlement.
(g) Should a case which has been placed on a trial list settle prior to being called for trial, Plaintiff shall notify, by correspondence, the Court Administrator and the judge who conducted the pre- trial conference, of the fact of settlement.
Page 28 | Rule 214 Trial List. Continuances. Praecipe for Pre Trial Conference/Trial.
Do not send documents by facsimile to a judge or the district court administrator unless the court grants leave.
Documents shall not be sent by facsimile to a judge or to the district court administrator without leave of court.
Page 3 | DEPENDENCY MATTERS — CHAPTER 1. GENERAL PROVISIONS — PART A. BUSINESS OF COURTS
After the proceeding concludes, a party may request copies of completed exhibit tracking indexes from the filing office in the manner it prescribes.
(7) Any party may request copies of the completed exhibit tracking indexes from the filing office after conclusion of the proceeding, in a manner prescribed by each filing office.
Page 32 | CUSTODY OF EXHIBITS IN COURT PROCEEDINGS
Contact the ADA Coordinator for help completing the accommodation request form.
If you need assistance completing this form, contact the ADA Coordinator.
Page 3 | AMERICANS WITH DISABILITIES ACT (TITLE II) POLICY