Providence County Superior Court Electronic Filing Rules

The Omnibus form, motion and memorandum, and supporting exhibits must be electronically filed and served at least 30 days before the dispositive-motion hearing.

The following documents must be filed and served using the Electronic Filing System (Super R. Civ. P. 1) at least thirty (30) days prior to the hearing date.

Applies to

Scheduling order

After the supervising judge returns the proposed order, the parties must electronically file it.

The proposed Order will be e-mailed to the Med/Mal Supervising Judge and his/her clerk. The Med/Mal Supervising Judge shall approve and/or amend the proposed order as well as setting the date for the next conference. He/She shall return it to the parties who will then e-file it.

Electronic filing through the Rhode Island Judiciary's Electronic Filing System is mandatory for all parties, except for incarcerated individuals and parties granted a waiver.

electronic filing is mandatory for cases in the Superior Court using the Rhode Island Judiciary's (Judiciary) Electronic Filing System. All parties are required to use the Judiciary's Electronic Filing System except for incarcerated individuals or where a waiver is granted in accordance with Art. X, Rule 3(c).

A required filing is made by electronic transmission through the Judiciary's electronic filing system or by scanning and filing the document at the clerk's office.

Where the Super.R.Civ.P. require a document to be filed, filing shall mean the electronic transmission of a document in electronic form to or from a court/clerk through the Judiciary's electronic filing system or scanned and filed into the Judiciary's CMS at the clerk's office.

Subsequent pleadings, motions, and papers must be submitted individually, with related documents and supporting materials filed as separate files in the same EFS submission.

(B) All subsequent pleadings, motions, and other papers, shall be submitted individually with related documents submitted as separate files within the same submission or filing (for example, a motion and memorandum or other supporting attachments or exhibits filed in support of a motion);

Documents submitted through the EFS are subject to specified electronic-filing submission rules.

(3) Electronic Filing of Documents. When using the EFS:

Applies to

Case initiating documents

Each case-initiating document, required document, attachment, or exhibit must be submitted as a separate file within the same initial EFS submission.

(A) All Case Initiating Document(s), including any required documents, attachments, or exhibits, shall be submitted individually as separate files within the same initial submission or filing;

Incarcerated individuals, attorneys with an Article X, Rule 3(c) waiver, and self-represented litigants who do not elect electronic filing may submit the complaint and required documents with the fee by mail to the clerk or at the clerk's office.

Incarcerated individuals, attorneys who are granted a waiver pursuant to Art. X, Rule 3(c) of the Rhode Island Supreme Court Rules Governing Electronic Filing, and self- represented litigants who do not elect to electronically file pursuant to Art. X, Rule 3(b) may deposit the complaint and all other required documents with said fee in the mail addressed to the clerk or file the documents at the clerk's office.

When using the EFS, all pleadings, motions, and other papers must be filed under Rule 1(b)(3).

(c) Electronic Filing of Pleadings, Motions, and Other Papers. When using the EFS, all pleadings, motions, and other papers shall be filed in accordance with Rule 1(b)(3).

Applies to

Counterclaim or cross claim

When using the EFS, all counterclaims and cross-claims must be filed in accordance with Rule 1(b)(3).

(j) Electronic Filing of Counterclaims and Cross-claims. When using the EFS, all counterclaims and cross-claims shall be filed in accordance with Rule 1(b)(3).

Applies to

Third party document

When using the EFS, all third-party documents must be filed in accordance with Rule 1(b)(3).

(d) Filing of Third-party Documents. When using the EFS, all third-party documents shall be filed in accordance with Rule 1(b)(3).

Applies to

Criminal case

The Office of the Attorney General must initiate criminal cases electronically, with the content and format determined by the Superior Court.

The Office of the Attorney General shall initiate the criminal case through electronic means. The electronic content and format shall be determined by the Superior Court.

Applies to

Subsequent pleadings

Subsequent pleadings in Superior Court criminal cases must be filed electronically through the Rhode Island Judiciary's Electronic Filing System.

In accordance with Article X of the Rhode Island Supreme Court Rules Governing Electronic Filing, electronic filing is mandatory for subsequent pleadings filed in a Superior Court criminal case by using the Rhode Island Judiciary's (Judiciary) Electronic Filing System.

Applies to

Subsequent pleadings

All parties must use the Judiciary's Electronic Filing System except incarcerated self-represented individuals and parties granted a waiver under Article X, Rule 3(c).

Except for incarcerated individuals who are self-represented or where a waiver is granted in accordance with Article X, Rule 3(c), all parties are required to use the Judiciary's Electronic Filing System.

Subsequent pleadings, motions, and other papers must be submitted individually through the EFS, with related documents uploaded as separate files in the same submission or filing.

(2) Electronic Filing of Documents. When using the EFS: (A) All subsequent pleadings, motions, and other papers, shall be submitted individually with related documents submitted as separate files within the same submission or filing (for example, a motion and memorandum or other supporting attachments or exhibits filed in support of a motion); and

Applies to

Criminal case

Every criminal case must be initiated through eCharging.

(1) Mandatory eCharging. All criminal cases shall be initiated through eCharging.

The criminal information or indictment must be filed through the EFS as the lead document within two business days after eCharging acceptance.

(2) Criminal Information or Indictment. The criminal information or indictment shall be filed through the EFS as the lead document within two (2) business days of when the case is accepted by the court through eCharging.

Two sets of the criminal information package or indictment must be filed separately through the EFS as attachments.

(3) Criminal Information Package or Indictment. Two (2) sets of the criminal information package or indictment shall be filed separately through the EFS as attachments.

Applies to

Arbitration case documents

Electronic filing through the Rhode Island Judiciary's Electronic Filing System is mandatory for arbitration cases, except for incarcerated individuals and filers granted a waiver.

(f) Mandatory Electronic Filing. In accordance with Article X of the Rhode Island Supreme Court Rules Governing Electronic Filing, electronic filing is mandatory for arbitration cases in the Superior Court using the Rhode Island Judiciary's (Judiciary) Electronic Filing System. All parties are required to use the Judiciary's Electronic Filing System except for incarcerated individuals or where a waiver is granted in accordance with Article X, Rule 3(c).

Documents required to be filed under the Arbitration Rules must be filed electronically through the EFS unless otherwise stated.

(D) Filing. Where the Arbitration Rules require a document to be filed, it shall mean electronic filing using the EFS unless stated otherwise.

Applies to

Certified record

In an agency appeal, the agency must electronically file the certified record with the court.

The agency shall electronically file the certified record with the Court.

Applies to

Order

Orders must be filed electronically within ten of the motion hearing and ruling.

Orders shall be filed electronically within ten (10) of the hearing and ruling on a motion.

Applies to

Scheduling order

After the proposed changes are accepted, the scheduling order may be e-filed.

The changes can be accepted and then the order e-filed.

Applies to

Documents

For filings in Superior Court cases, filing occurs through electronic transmission using the Judiciary's EFS or by scanning and filing the document into the CMS at the clerk's office.

Where the Super.R.Crim.P. require a document to be filed in a Superior Court case, filing shall mean the electronic transmission of a document in electronic form to or from a court or clerk through the Judiciary's EFS or scanned and filed into the Judiciary's CMS at the clerk's office.

Applies to

Order

The Court may permit certain time-sensitive orders to be submitted by hand or emailed to the Motion Calendar Clerk.

The Court, in its discretion, may allow certain time-sensitive Orders to be presented in hand to the Court or by email to the Motion Calendar Clerk; for example, Orders or commissions to take discovery out of state.

Applies to

Pro se filing

Filings for matters involving a self-represented defendant should be emailed to the specified court address.

Filings should be sent via email to Providencesuperior@courts.ri.gov.

Self-represented litigants may electronically file documents but are not required to use electronic filing.

Self-represented litigants may electronically file documents in accordance with Art. X, Rule 3(b) but are not required to do so.

Applies to

Documents

Self-represented litigants may, but are not required to, electronically file documents under Article X, Rule 3(b).

Self-represented litigants may electronically file documents in accordance with Article X, Rule 3(b) but are not required to do so.

Applies to

Documents

Self-represented litigants are permitted, but not required, to file documents electronically.

Self-represented litigants may electronically file documents in accordance with Article X, Rule 3(b) but are not required to do so.