Shelby County Circuit Court, Tennessee Sealing & Redaction Procedures

If an individual's date of birth must be included in a publicly filed document, only the year may be used.

(b) Dates of Birth. If an individual's date of birth must be included in a document, only the year must be used.

Financial account numbers included in filed documents must be limited to their last four digits.

(c) Financial account numbers. If financial account numbers are relevant, only the last four digits of these numbers must be used.

E-filers must ensure compliance with personal-identifier redaction requirements because the Clerk will not review each filing for redaction.

It is the sole responsibility of E-Filers to be sure that all Documents comply with the rules of this Court requiring redaction of personal identifiers. The Clerk will not review each Document for redaction.

E-Filers must avoid including specified personal identifiers in publicly filed documents and exhibits, or redact them when inclusion is necessary unless statute or a court order requires inclusion.

E-Filers must be sensitive to confidential and personal information filed publicly, not under seal. E-Filers shall refrain from including, or shall redact as follows where inclusion is necessary, the following personal identifiers from all documents filed publicly with the Clerk, including exhibits thereto, unless required by statute or otherwise ordered by the Court:

If a Social Security number must be included in a publicly filed document, only its last four digits may be used.

(a) Social Security Numbers. If a social security number must be included in a document, only the last four digits of that number must be used.

E-Filers must omit specified personal identifiers from publicly filed documents and exhibits, or redact them when inclusion is necessary, unless an exception applies.

E-Filers shall refrain from including, or shall redact as follows where inclusion is necessary, the following personal identifiers from all documents filed publicly with the Clerk, including exhibits thereto, unless required by statute or otherwise ordered by the Court:

When a Social Security number must be included, only its last four digits may be used.

Social Security Numbers. If a social security number must be included in a document, only the last four digits of that number must be used.

E-filers are responsible for ensuring that filed documents comply with the Court’s rules requiring redaction of personal identifiers, and the Clerk will not review each document for redaction.

In addition, exercise caution when filing documents that contain the following: (1) Personal identifying number, such as a driver’s license number (2) Medical Records, treatment and diagnosis (3) Employment History (4) Individual Financial Information (5) Proprietary or Trade Secret Information It is the sole responsibility of E-Filers to be sure that all Documents comply with the rules of this Court requiring redaction of personal identifiers. The Clerk will not review each Document for redaction.

When an individual’s date of birth must be included, only the year may be used.

If an individual’s date of birth must be included in a document, only the year must be used.

When financial account numbers are relevant, only the last four digits may be used.

If financial account numbers are relevant, only the last four digits of these numbers must be used.

If a Social Security number must be included in a publicly filed document, only the last four digits may be used.

If a social security number must be included in a document, only the last four digits of that number must be used.

If an individual's date of birth must be included in a publicly filed document, only the year may be used.

If an individual's date of birth must be included in a document, only the year must be used.