Archer County District Court, Texas Document Format Requirements

CRITICAL

If the Court of Appeals cannot open an admitted exhibit in an appeal, the sponsoring party must provide the Court Reporter with an acceptable-format version.

In the even that a case is on appeal and the Court of Appeals cannot open an exhibit that was admitted, the sponsoring party that offered the exhibit will be responsible for providing the Court Reporter with the exhibit in an acceptable format.

CRITICAL

Oversized or enlarged exhibits must be accompanied by 8-1/2 x 11 copies bearing a marked exhibit sticker on the front for the Court Reporter to retain for the appellate record.

IT IS FUTHER ORDERED that all oversized or enlarged exhibits shall be accompanied by 8-1//2 x 11 copies, with a marked exhibit sticker on the front, which the Court Reporter shall retain for the record on appeal.

CRITICAL

Each inventory must list every property item and debt with its value shown to the right of the description.

This inventory shall list each item of property and each debt, with the value of that item shown to the right of the property description.

CRITICAL

A video file may not exceed 5 GB.

Video files may not exceed 5 GB in any single file.

CRITICAL

An audio exhibit file may not exceed 100 MB.

IT IS FURTHER ORDRED that audio exhibits may not exceed 100 MB in any single file.

CRITICAL

An exhibit used in oversized form must be an exact replica of the admitted exhibit.

Any exhibits that the party desires to utilize in an oversized form shall be an exact replica of the exhibit that was admitted.

CRITICAL

The composite inventory must use a form substantially similar to the one on the Court’s website.

After each party=s sworn inventory and appraisement has been filed, the parties shall file a composite inventory and appraisement in a form substantially similar to that on the Court's website.

CRITICAL

Format

PDF

Each computer file of a text document must be a searchable PDF compatible with the latest version of Abode Reader and must not be password-protected, encrypted, or rights-managed.

IT IS FURTHER ORDERED that each computer file of a text document must be submitted in text searchable Portable Document Format (PDF), compatible with the latest version of Abode Reader. The computer file must not be password protected, encrypted, or protected by rights management.

CRITICAL

Scanned exhibits must be made searchable using OCR software.

All scanned exhibits shall be made searchable using optical-character-recognition (OCR) software, such as Abode Acrobat.

CRITICAL

Objections to discovery or proposed exhibits must be in writing.

Objections (which must be in writing) to any discovery or proposed exhibits;

CRITICAL

Divided media files must be labeled on the exhibit exterior and in the media-device file name using the stated format.

and shall be labeled (both on the outside of the exhibit and the file name on the media storage device) with the following format as an example: "Exhibit _ _--Defendant Smith Statement- lof2"

CRITICAL

Admitted audio or video media may contain only the segments offered as exhibits, which must be copied to separate media when needed.

Further, only segments offered as an exhibit can be on the audio or video media admitted as an exhibit; e.g., for a disc of jail phone calls with 50 calls, if only certain calls are being offered, then only those calls to be offered should be copied onto a separate disk and the separate disk offered as an exhibit.

CRITICAL

Audio or video files that exceed the stated size limits must be divided into separate files within those limits.

In the event that the audio or video file exceeds these size limits, the file shall be divided into separate files that do not exceed the stated limits

CRITICAL

The sponsoring party must ensure media exhibits are in a format accepted by the appropriate Court of Appeals and convert them if necessary.

Effective immediately, the following order shall apply to all parties when seeking to introduce an audio, video, CD, DVD, or other electronic media storage devices. The Court ORDERS that the sponsoring part of such media exhibits shall ensure that it is in a formal that may be uploaded and accepted by the appropriate Court of Appeals applying its guidelines at the time of the admission of the exhibit. In the event that the exhibit is not in a format acceptable to the appropriate Court of Appeals, the sponsoring party shall convert the item to an acceptable format.

CRITICAL

Oversized or enlarged exhibits may be used only demonstratively; the 8-1/2 x 11 copy is the official exhibit for the record.

The oversized or enlarged exhibit shall only be utilized for demonstrative purposes to the fact finder; however, the 8-1/2 x 1 lcopy will become the official exhibit for record purposes.

WARNING

All mail must be properly addressed and carry adequate postage.

All mail shall be properly addressed and have adequate postage affixed.