Collin County District Courts Chambers Communication Rules
80 rules from official source documents
Rules for contacting chambers: permitted methods, hours, and purposes. This page is scoped to Collin County District Courts; use the court rules overview to switch categories without leaving this court.
- Contact
- Email to clerk
Email the court coordinator to obtain hearing dates and e-file a completed notice of hearing.
To set a hearing, please email the court coordinator at sjanway@co.collin.tx.us You will be provided with the Court’s available dates and should work with the other side to get an agreed date. Please e-file a notice of hearing with the date filled in.
- Contact
- Email to clerk
After e-filing an ex parte motion and proposed order, call or email the court coordinator to request action.
If you file a motion requesting ex parte relief and submit your proposed order through e-filing, please call or e-mail the court coordinator to let him know that you want action taken on the request.
- Contact
- Email to chambers
Each remote participant's email address must be sent to the Court by noon on the day before the hearing.
The Court (380@co.collin.tx.us) must receive the email address of each person who will be participating remotely no later than 12:00 P.M. the day before the hearing.
- Contact
- Phone to clerk
- Phone
- 972-548-5670
When requesting ex parte relief by e-filing, the filer must call or email the court coordinator to notify the coordinator that action is requested.
Request for ex parte relief will be decided on the pleadings and will be reviewed by submission. If you file a motion requesting ex parte relief and submit your proposed order through e-filing, please call (972-548-5670) or email the court coordinator (470@co.collin.tx.us) to let her know that you want action taken on the request.
- Contact
- Email to clerk
When requesting ex parte relief by e-filing, the filer must call or email the court coordinator to notify the coordinator that action is requested.
If you file a motion requesting ex parte relief and submit your proposed order through e-filing, please call (972-548-5670) or email the court coordinator (470@co.collin.tx.us) to let her know that you want action taken on the request.
- Contact
After filing a default judgment motion, contact the Court Coordinator by email to schedule submission and state whether an oral hearing is requested.
Upon filing a default judgment, please contact the Court Coordinator by email and set a date for submission of the motion and let her know if you are requesting an oral hearing.
- Contact
To obtain a hearing, email Amy Munger, copy opposing counsel or the pro se party, and agree on the hearing date and time.
You need to email Amy Munger to have a hearing set, copy opposing counsel(s)/pro se party, and agree to a hearing date and time.
- Contact
A continuance request requires a verified motion and an email to the coordinator to request a hearing, which may be conducted by submission, Zoom, or in person.
File a verified motion for continuance and email the coordinator to request a hearing (by submission, by Zoom, or in person).
- Contact
A remote-hearing request must be emailed to Court Coordinator Amy Munger by noon three business days before the hearing.
You must email the court coordinator, Amy Munger, at amunger@co.collin.tx.us by Noon three business days before the hearing.
A remote-hearing request must include a cell phone number for each participant appearing only by telephone.
If any parties or witnesses are participating only by phone, you must include a cell phone number for them.
- Contact
Exhibits intended for use in a remote hearing must be emailed to all parties, the court coordinator, and the court reporter before the hearing, preferably by noon the preceding day.
If you intend to offer any exhibits during the Remote Hearing, please email them to all parties, the court coordinator Amy Munger, amunger@co.collin.tx.us and the court reporter Tonya Lebo, tlebo@co.collin.tx.us before the hearing begins, preferably by Noon the day before the hearing.
Private ex parte communication with the judge by phone or voicemail is prohibited and will not be considered, although formal pleadings, motions, and requests for relief filed with the clerk are permitted.
You may communicate with the judge if all parties and their attorneys (if they are represented) are present. Do not attempt to communicate privately with the judge. The term “communication” includes contact by means of phone calls, letters, voice mail messages, faxes, e-mail messages, and direct conversations. Any such unilateral contact is called “ex parte” communication and the judge will not consider it or any information or argument offered in such a manner for any purpose. The court will return an ex parte communication to you unread and/or notify the other side of the communication. Prohibited communications do not include formal pleadings, motions, and request for relief filed with the clerk.
- Contact
- Email to chambers
After filing the completed Default Judgment Checklist, email the court at 494@co.collin.tx.us to schedule the default trial.
Once it has been completed and filed, email 494@co.collin.tx.us to schedule your default trial.
- Contact
- Email to chambers
Email 494@co.collin.tx.us after e-filing the agreed divorce decree to notify the court that the decree is ready for review.
Once ALL of the above conditions have been met, please eFile the agreed decree signed by all parties and attorneys, and email 494@co.collin.tx.us to let the Court know that the decree is ready to be reviewed by the Court.
A pro se litigant must contact the court to schedule needed hearings and submit the paperwork required to finalize the case.
It is your responsibility to contact the Court to schedule any and all hearings needed and/or submit the proper paperwork to finalize your case.
- Contact
After filing the completed default judgment checklist, email Shannon Reynolds to schedule the default hearing.
Once it has been completed and filed, email Shannon Reynolds at sreynolds@co.collin.tx.us to schedule your default.
- Contact
A requested remote hearing must be scheduled by emailing the court coordinator at the stated address, regardless of case type.
You must email the court coordinator, Misty Beaty, at MBeaty@co.collin.tx.us to schedule your requested hearing REGARDLESS of case type.
- Contact
Telephone-only participants' cell numbers must be included, and an email must still be sent so they receive the Zoom information and telephone numbers.
If any parties or witnesses are participating only by phone, you must include a cell phone number for them so that we can identify the party attempting to access the proceeding. An e-mail is still required so that the party may be sent the Zoom hearing information and telephone numbers.
The court must be notified of any interpreter-service need when requesting a remote hearing.
The court MUST be made aware of any need for interpreter services when the hearing is requested.
- Contact
- Email to clerk
Email the court coordinator at sjanway@co.collin.tx.us to request a reset date when a civil or family case is affected by a courthouse closure.
If you are set on a civil/family case and the courthouse is closed please email sjanway@co.collin.tx.us for a reset date.
- Contact
Request extra security by emailing the bailiff at least two business days before the hearing.
If you think your case might need extra security, please email the bailiff at 416@co.collin.tx.us at least 2 business days before your hearing so that we can schedule sufficient court security in advance.
- Contact
- Phone
- Phone
- 972-548-4529
For an ex parte or emergency hearing when two days' notice cannot be provided, call the bailiff at 972-548-4529.
ONLY if it is an ex parte/emergency hearing and 2 days’ notice cannot be provided, please call the bailiff at 972-548-4529.
- Contact
- Email to clerk
When a child interview is required, counsel or parties must contact the court coordinator by email during the week before trial to ensure the court is aware of the request.
If Tex. Fam. Code §153.009 requires the Court to interview a child, the court will arrange a time with counsel/parties to conduct the interview. Contact the court coordinator at sjanway@co.collin.tx.us the week before your trial date to ensure the court is aware of the request.
- Contact
- Email to clerk
A party requesting sealing must email the court coordinator to schedule the sealing hearing, which will occur after final judgment is signed.
If you are requesting to seal a case, please contact the court coordinator at sjanway@co.collin.tx.us to schedule the hearing, which will be held after the final judgment is signed.
- Contact
- Email to clerk
Criminal hearing settings must be requested by email to Steven, including the defendant’s name, case number, and attorney’s name.
Please email Steven sjanway@co.collin.tx.us for a setting for a hearing (include Defendant’s name, case number and Attorney’s name).
- Contact
- Phone to clerk
- Phone
- 972-548-4529
Criminal appearance settings may be requested by phone at 972-548-4529 or by email.
For appearance settings, contact Todd by phone at 972-548-4529 or email.
- Contact
Before trial, email the court coordinator to ensure that a required child interview is properly scheduled on the court calendar.
Contact the court coordinator at 470@co.collin.tx.us before your trial date to ensure the child interview is properly scheduled on the Court’s calendar.
- Contact
After the Default Judgment checklist and documents required to be filed have been completed and filed, email the court coordinator to schedule the default.
Once it has been completed and filed, including filing documents required to be filed, email the court coordinator at 470@co.collin.tx.us to schedule your default.
A party must appear at the in-person DWOP docket unless the court coordinator removes the case after the party follows the notice instructions.
The DWOP docket is held in person on the date/time stated in the notice. Every case is called. You must appear for the DWOP docket unless you have been removed from the DWOP docket by the court coordinator after following the instructions in the DWOP notice.
- Contact
- Email to clerk
A party with a fever-causing illness must not come to the courthouse and may request a remote Zoom appearance by emailing the court promptly after learning of the illness.
If you have tested positive for COVID-19, have the flu, strep throat, or any other illness causing fever, DO NOT come to the courthouse. You may request to appear remotely by Zoom. Contact the court at 470@co.collin.tx.us as soon as you know.
- Contact
A request to seal a case must be coordinated with the court coordinator by email at 470@co.collin.tx.us to schedule the hearing.
If you are requesting to seal a case, please contact the court coordinator at 470@co.collin.tx.us to schedule the hearing.
- Contact
To set a hearing, email the court coordinator, obtain the court’s available dates, and work with the other side to agree on a date.
To set a hearing, please email the court coordinator at 470@co.collin.tx.us. You will be provided with the Court’s available dates and should work with the other side to get an agreed date.
- Contact
To set a trial, email the court coordinator, obtain the court’s available dates, and work with the other side to agree on a date.
To set a trial, please email the court coordinator at 470@co.collin.tx.us. You will be provided with the Court’s available dates and should work with the other side to get an agreed date.
- Contact
When emailing the Court about a hearing, copy opposing counsel or the self-represented litigant.
Please also copy opposing counsel (or the self-represented litigant) when emailing the Court.
A party requesting to seal a case must contact the Court Coordinator to schedule a sealing hearing after the final judgment is signed.
If you are requesting to seal a case, please contact the Court Coordinator to schedule the hearing, which will be held after the final judgment is signed.
- Contact
Email the court at 296@co.collin.tx.us for instructions if opposing counsel or a party will not sign the order or agree to a trial date.
If you cannot get an opposing counsel or party to sign this order or agree to a trial date, please email the court at 296@co.collin.tx.us for further instructions.
- Contact
- Email to chambers
If a contested divorce case has not been set for final hearing within one week after submission, email 494@co.collin.tx.us to verify receipt of the scheduling order.
If your case has not been set for final hearing within 1 week from submission please e-mail 494@co.collin.tx.us to verify the scheduling order was received.
- Contact
- Email to chambers
The Court must be notified by email after the agreed order has been electronically filed and is ready for the Court's signature.
Once the above conditions have been met, please eFile the agreed order signed by all parties and attorneys, and email 494@co.collin.tx.us to let the Court know that the order is ready to be signed by the Court.
- Contact
- Email to chambers
If the contested case has not been set for final hearing within one week after submission, contact the listed email address to verify receipt of the scheduling order.
If your case has not been set for final hearing within 1 week from submission please contact 494@co.collin.tx.us to verify the scheduling order was received.
- Contact
- Email to chambers
To request scheduling of an adoption or name-change matter for a final hearing, email the Court's listed address and Court Staff will set the next available date.
When you are ready to set your case for final hearing, please email 494@co.collin.tx.us, and Court Staff will set the matter on the next available date.
- Contact
For any criminal case setting, contact Bailiff Jones by email, copy the State, and include the defendant’s name, cause number, and attorney’s name.
Please contact Bailiff Jones by email for any criminal case setting and copy the State. Include the defendant’s name, cause number, and the attorney’s name.
- Contact
Do not repeatedly contact Bailiff Jones about the same matter; if no response arrives within two business days, reply once and copy 401@co.collin.tx.us.
Do not send multiple emails or leave multiple voicemails requesting a response. Repeated contacts regarding the same matter slows down response time. If you do not receive a response from Bailiff Jones within 2 business days, please reply once and copy the 401 st email address – 401@co.collin.tx.us.
- Contact
- Email to clerk
Civil and family case setting requests must be emailed to Charla Kiser with the cause number, all opposing parties, and a concise request.
Please contact Charla Kiser by email for any civil or family law case settings. Place the cause number in the subject line. Include all opposing parties and a concise request.
- Contact
- Email to clerk
Do not request hearing dates by email until service is established or the clerk accepts the motion, because requesting a hearing in a pleading does not notify the court of the request.
Please do not email for dates until service has been established on a new petition or until the motion has been accepted by the clerk. Merely requesting a hearing in a pleading is not sufficient to notify the Court that you would like a hearing.
- Contact
- Email to clerk
Make only one follow-up request after two business days and copy 401@co.collin.tx.us rather than repeatedly emailing or leaving voicemails.
Do not send multiple emails or leave multiple voicemails requesting a response. Repeated contacts regarding the same matter slows down response time. If you do not receive a response from Ms. Kiser within 2 business days, please reply once and copy the 401 st email address – 401@co.collin.tx.us.
Check settings and order status online before contacting the court, and do not email chambers for an order’s signature status.
Please check all settings and status of orders online prior to contacting the court. Do not email asking for status of signature on an order.
- Contact
- Phone to clerk
After filing an ex parte motion and proposed order, call or email the court coordinator to request action on the filing.
If you file a motion requesting ex parte relief and submit your proposed order through e-filing, please call or e-mail the court coordinator to let her know that you want action taken on the request.
- Contact
- Phone to clerk
- Phone
- 972-548-4239 or 972-548-4199
Attorneys of record with questions about locked pleadings should contact the court clerks at either listed telephone number.
If you are an attorney of record, and you have questions about “locked” pleadings, please contact the 468th District Court clerks – 972-548-4239 or 972-548-4199.
- Contact
- Email to clerk
Email the court coordinator after an agreed court-setting reset so the case is removed from the docket and a new hearing is set if needed.
If you have an agreed reset of your Court setting, email the Court Coordinator at 468@co.collin.tx.us to ensure that your case has been removed from the docket and a new hearing set, if needed.
- Contact
- Email to clerk
Contact the court coordinator before trial to ensure a required child interview is scheduled on the court calendar.
Contact the court coordinator at 468@co.collin.tx.us before your trial date to ensure the child interview is properly scheduled on the Court’s calendar.
- Contact
After e-filing the agreed divorce decree, email Shannon Reynolds to notify her that the decree is ready for court review.
Once the above conditions have been met, please eFile the agreed decree signed by all parties and attorneys, and email Shannon Reynolds at sreynolds@co.collin.tx.us to let her know that the decree is ready to be reviewed by the Court.
- Contact
If the case has not been set for final hearing within one week after submission, contact Shannon Reynolds by email to verify receipt of the Notice of Final Hearing.
If your case has not been set for final hearing within 1 week from submission please contact Shannon Reynolds at sreynolds@co.collin.tx.us to verify the Notice of Final Hearing was received.
- Contact
- Email to chambers
Email Shannon Reynolds at sreynolds@co.collin.tx.us to notify her that the agreed order is ready for the Court's signature.
Once the above conditions have been met, please eFile the agreed order signed by all parties and attorneys, and email Shannon Reynolds at sreynolds@co.collin.tx.us to let her know that the order is ready to be signed by the Court.
- Contact
- Email to chambers
If the case is not set for final hearing within one week after submission, contact Shannon Reynolds by email to verify receipt of the Notice of Final Hearing.
If your case has not been set for final hearing within 1 week from submission please contact Shannon Reynolds at sreynolds@co.collin.tx.us to verify the Notice of Final Hearing was received.
- Contact
- Email to chambers
When ready to set an adoption or name-change case for final hearing, email Shannon Reynolds, who will set the matter for the next available date.
When you are ready to set your case for final hearing, please email Shannon Reynolds at sreynolds@co.collin.tx.us, and she will set the matter on the next available date.
- Contact
Request extra security by emailing the court at least two business days before the hearing.
If you think your case might need extra security, please email the court at 366@co.collin.tx.us at least 2 business days before your hearing so that we can schedule sufficient court security in advance.
A party planning to walk through an ex parte request must contact the District Clerk’s office before arriving at the courthouse.
If you plan to walk through your request, contact the District Clerk’s office BEFORE you arrive at the courthouse
- Contact
The court coordinator must be contacted by email before trial to ensure a required child interview is scheduled on the court calendar.
Contact the court coordinator at 366@co.collin.tx.us before your trial date to ensure the child interview is properly scheduled on the Court’s calendar.
A criminal-law-related hearing request must copy Deputy Pond.
Please cc Deputy Pond if the Hearing is Criminal Law related.
- Contact
The scheduling request must copy opposing counsel or self-represented parties and list the email addresses of all participating parties and witnesses in its body.
The request should copy opposing counsel (or self-represented parties) and, included in the body of the requesting e-mail, all of the e-mail addresses of all parties and witnesses participating needing access to the hearing.
District clerk employees may provide only specified case, setting, service, filing, and case-style information in response to requests.
Employees may only provide the following information in response to requests: (a) whether an answer has been filed; (b) existence and setting of a case; (c) existence of a setting of a matter and/or motion in a pending case; (d) return of service and a date; and (e) correct style of a case when correct cause number is supplied.
- Contact
- Phone
Contact Luke Eichner by phone or email when requesting a setting and provide the requested case information.
Contact Luke Eichner by phone, text or email. Provide your name, defendant’s name, and case number (if available).
- Contact
- Phone
- Phone
- 214-498-0037
Judge Smith may be contacted by phone at 214-498-0037 if the other setting contacts are unavailable.
If all else fails, you may contact Judge Smith at 214-498-0037.
The court may call expert or professional witnesses out of order to accommodate their other duties and reduce litigants' costs.
The court will allow these witnesses to be called out of order to respect their other duties and reduce cost to the litigants.
- Contact
The court requests a list of email addresses in the body of the email so the hearing participants can be scheduled via Zoom.
The court requests a list of email addresses for the hearing scheduled on DATE AND TIME in the body of the email. Judge Wheless will be scheduling the hearing (Attorneys, parties and witnesses) via ZOOM.
- Contact
The public may obtain hearing access codes by emailing the court coordinator or court officer or calling the listed number.
ANYONE MAY EMAIL THE COURT COORDINATOR (amarksberry@co.collin.tx.us ) OR THE COURT OFFICER (rwilley@co.collin.tx.us ) OR CALL (972-548-4685) TO GET ACCESS CODES TO HEARINGS.
- Contact
Members of the public may email the court coordinator or court officer to obtain hearing access codes.
ANYONE MAY EMAIL THE COURT COORDINATOR (amarksberry@co.collin.tx.us ) OR THE COURT OFFICER (rwilley@co.collin.tx.us )
- Contact
- Phone
- Phone
- 972-548-4685
Members of the public may call the listed court number to obtain hearing access codes.
OR CALL (972-548-4685) TO GET ACCESS CODES TO HEARINGS.
- Contact
Email Court Coordinator Amy Munger to request a hearing date.
To set a hearing, please email the Court Coordinator, Amy Munger.
- Contact
- Email to clerk
To set a civil hearing, email the Court Coordinator for available dates.
To set a hearing, please email the Court Coordinator, Amy Munger, for available dates.
- Contact
- Email to clerk
Criminal-case settings requests are made by email to Bailiff Patterson with the State copied and specified identifying information included.
Please contact Bailiff Patterson by email and copy the State (to include Defendant’s name, cause, and Attorney’s name).
- Phone
- 469.500.0470
Media inquiries, media-access requests, and communications about courtroom procedures and media coverage must be directed through the designated Public Information Officer unless the court orders otherwise; the PIO may be contacted at 469.500.0470.
All media inquiries, requests concerning media access, and communications regarding courtroom procedures and media coverage shall be directed through the Court’s designated PIO, unless otherwise ordered by the Court. Russell Schaffner, Deputy County Administrator, 469.500.0470, rschaffner@co.collin.tx.us
- Contact
Parties seeking available hearing dates should email the court coordinator and copy the opposing party while working toward an agreed date.
Hearings – Please email the court coordinator at 468@co.collin.tx.us and copy opposing party if you need available dates. You should work with the other side to get an agreed date.
- Contact
The proposed jury charge may be submitted to the court by email in Word format with opposing counsel copied.
this can be done by emailing the court with the proposed charge in Word format and cc’ing opposing counsel.
- Contact
Parties are encouraged to test courtroom display equipment in advance and may contact the bailiff by email for technical assistance or testing.
If you plan to display a device (laptop, tablet, etc.) on the screens in the courtroom, you are encouraged to test and troubleshoot the equipment in advance. You will need to contact the bailiff at emcgill@co.collin.tx.us if you need assistance or to set a time to test the equipment.
- Contact
Email may be used to request a criminal-case setting, including the defendant's name, cause number, and attorney's name.
You can also e-mail if more convenient with the same information.
- Phone
- 972-548-4570
If the bailiff is unavailable, contact Misty to place the requested setting on the docket.
If Pond is unavailable, please contact Misty to have your setting put on the docket.
- Contact
- Email to chambers
Requests to set a hearing should be submitted by email to the court coordinator at the stated address.
To set a hearing, please email the court coordinator at 366@co.collin.tx.us.
- Contact
The scheduling email subject line should identify the cause number and type of hearing requested.
The Subject Line of the email should say: Zoom Hearing Request – [Insert Cause No. of Case] – [Insert Type of Hearing Requested]
- Contact
- Email to chambers
The court will host the remote hearing and email all participants the hearing link and call-in number.
The Court will be the host of the hearing, and will email all participants a link for the hearing and a phone number to call in.
How may parties contact Collin County District Courts?
The rule addresses email communications with the clerk. The rule lists email sjanway@co.collin.tx.us. Email the court coordinator to obtain hearing dates and e-file a completed notice of hearing.
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Maximum page counts and word limits for motions, briefs, and other filings by judge.
Courtesy Copy Requirements
When and how to deliver courtesy copies to chambers, including triggers, timing, and formatting.
Electronic Filing Rules
Electronic filing requirements, permitted filing channels, EFSP portals, and exceptions.
Filing Timing and Cure Windows
Filing cutoffs, deemed-filed rules, rejection handling, cure periods, and outage procedures.