Colorado County Court
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Communication
Clerk
Document Format Requirements4 rules
Each exhibit must be saved separately in PDF format
- File type
- Exhibits
Formatting
- •Save each exhibit separately
Ensure that you pre-mark your exhibits in numerical order notating the appropriate title of 'State' or ' Respondent'
The pages of each PDF exhibit must be separately numbered so that the Court can quickly access specific pages of each exhibit
Please print or write legibly.
Formatting
- •Please print or write legibly
Document Filing Requirements5 rules
If you intend to offer any exhibits during the hearing, you must email an exhibit list and the exhibits to all parties and the Court at least 24 hours in advance of the hearing, and you must:
- Document
- Exhibits
Must include
- •Exhibit list
A member of the public wishing to address the Court during "Public Comment must complete a Public Participation Form and submit it to the County Clerk prior to the time a meeting begins.
NOTE: This Public Participation Form must be completed an d presented to the County Clerk prior to the time a meeting begins.
Members of the public must properly complete and submit a Public Participation Form to the County Clerk and wait to be recognized before addressing the Court.
Court's wording
The County Judge (or the designated Judge Pro Tern of the Commissioners Court), as presiding officer of the Commissioners Court, is responsible for conducting all meetings, and members of the public who have properly completed a Public Participation Form and submitted same to the County Clerk must wait to be recognized before they will be allowed to address the Court.
Instructions: Fill out all appropriate blanks.
Include
- •Fill out all appropriate blanks
Filing & Service rules
Filing Timing and Cure Windows
An attorney for the child may obtain a recording by making a written request and paying reproduction costs by day 91 after a misdemeanor hearing or day 120 after a felony hearing.
An attorney for the child may obtain a copy of the video recording on payment of the reasonable costs of reproducing the copy by making a written request by the 91 st day after the date of the hearing if the alleged offense is a misdemeanor and by the 120th day after the date of the hearing if the alleged offense is a felony.
Criminal cases
Page 3 | Attorney Access to Video Recordings of Detention Hearings
Requested agenda items must be submitted to the County Judge’s office by noon on the Wednesday before the next regular meeting.
All requested Agenda Items must be submitted to the office of the County Judge by 12:00 p.m. (noon) on the Wednesday immediately preceding the next Regular Meeting of the Commissioners Court.
Page 1 | III. Meeting schedule and agenda items
Detention hearing recordings will be deleted if the attorney for the child does not request a copy by the applicable deadline.
Video recordings of detention hearings will be deleted if the attorney for the child does not make a request for a copy of the recording by the 91 st/I 20th day after the date of the hearing.
Criminal cases
Page 3 | Attorney Access to Video Recordings of Detention Hearings
Service and Proof of Service Rules
Exhibit lists and exhibits must be emailed to the parties and Court at least 24 hours before the hearing; late exhibits will not be considered absent good cause and will not be maintained in the record.
If you intend to offer any exhibits during the hearing, you must email an exhibit list and the exhibits to all parties and the Court at least 24 hours in advance of the hearing, and you must: • Ensure that you pre-mark your exhibits in numerical order notating the appropriate title of 'State' or ' Respondent' • Each exhibit must be saved separately in PDF format • The pages of each PDF exhibit must be separately numbered so that the Court can quickly access specific pages of each exhibit • The Court will not consider any exhibits not provided to the Court and other parties at least 24 hours before the hearing. If you fail to follow this requirement, the Court will not consider the exhibits, absent good cause, and the documents will not be maintained in the record.
Criminal cases
Page 2 | Exhibits
Non-evidentiary materials and case law for the judge's reference should be emailed to the Court and other parties at least two hours before the hearing.
Non-evidentiary materials, including demonstratives, affidavits and summaries of the evidence, etc. and/or case law for the judge's reference should be emailed to the Court and other parties at least two hours before the hearing.
Criminal cases
Page 2 | Other Materials
Chambers Communication Rules
A Zoom hearing invitation may not be forwarded unless the Order expressly authorizes it or the Court grants advance permission.
No one shall forward a zoom hearing invitation to anyone unless expressly authorized in this Order or permission of the court is requested and granted in advance.
Criminal cases
Page 2 | Hearing Link Emailed
The Court emails each hearing's Zoom invitation to participants, and designated court personnel and attorneys must provide joining instructions to the specified parents, victims, or witnesses; contested-hearing access is limited to counsel, parties, and witnesses.
3. Hearing Link Emailed. A separate meeting will be created for each hearing. The Court will email the hearing participants an invitation with a link (and possibly a password) to the Zoom hearing. It is the responsibility of the juvenile probation officer to ensure that parents of the respondent are provided a copy of the invitation with instructions on how to join the meeting to participate. If the victim wishes to attend the hearing, it is the responsibility of the state's attorney to provide the copy of the hearing invitation with instructions on how to join the meeting. For any contested hearing, it is the responsibility of the attorneys to provide to the witnesses they intend to call notice of how to join the Zoom hearing. Only counsel, the parties, and witnesses for a contested hearing shall be provided the Zoom link and permitted to attend the Zoom hearing.
Criminal cases
Page 1 | Hearing Link Emailed
1. Communications with the Court. All communications regarding scheduling a hearing should be directed to Sharon Marsalia (sharon.marsalia@co.colorado.tx.us).
1. Communications with the Court. All communications regarding scheduling a hearing should be directed to Sharon Marsalia (sharon.marsalia@co.colorado.tx.us).
Criminal cases
Page 1 | Communications with the Court
An attorney for the child seeking a recording should email the request to the Colorado County Clerk at the stated address.
The attorney for the child seeking a copy of the video recording of the detention hearing should email the request to the Colorado County Clerk at kimberly.menke@co.colorado.tx.us.
Criminal cases
Page 3 | Attorney Access to Video Recordings of Detention Hearings