Amherst County Circuit Court, Virginia Document Filing Requirements

Criminal cases

Must include

case number

The applicant must include the case number for which credit is requested; if no number is included, credit is applied to the lowest (oldest) case number first.

Applicant shall include case number for case(s) upon which credit is requested for Community Service towards costs and/or fines. If Applicant does not include a case number, then credit shall be applied to the lowest case number (oldest) first.

Applies to

Deferred payment or installment payment form

Upon final disposition or sentencing, the Clerk must provide the specified deferred-payment form and must not require the defendant to complete the Financial Statement - Eligibility Determination.

The Court ORDERS that the Clerk shall provide the defendant with an Acknowledgement/Order and Notice of Deferred Payment or Installment Payments form upon final disposition/sentencing of the defendant, and the Clerk shall not require the defendant to complete the "Financial Statement - Eligibility Determination."

Criminal cases

Applies to

Certification of community service form

To receive credit for community service performed before or after incarceration, the defendant must submit a completed Certification of Community Service form.

the defendant must submit the completed Certification of Community Service form

Criminal cases

The applicant must certify under penalty of perjury that the submitted hours were not credited toward a sentence or fines and costs in another court and were not paid, except by DOC.

Applicant must certify under penalty of perjury that he/she has not requested nor received credit for the submitted hours to satisfy a sentence, nor was credit requested or received towards fines and costs in any other court, nor been paid for hours submitted to the court (except by DOC).

Criminal cases

Applies to

Community service certification

The Defendant/Applicant must complete one of the alternatives identifying the community-service hours, dates, and applicable work location or facility, with attached documentation.

While not incarcerated, I performed a total of _ community service hours between the dates of and at (place) as shown on the attached document. OR While incarcerated at (Détention, Jail or Correctional Facility), I performed a total of community service hours between the dates of and as confirmed by the facility below and as shown on the attached documents).

Applies to

Certification

Must include

ai disclosure

At least ten days before any trial or evidentiary hearing, attorneys and pro se litigants must file a certification disclosing generative AI use in proposed exhibits, including demonstrative exhibits.

All attorneys and pro se litigants shall also, no less than ten (10) days before any trial or evidentiary hearing, file a certification disclosing the use of generative Al in any proposed exhibits, including demonstrative exhibits.

Applies to

Instant filing

Must include

ai disclosure

The disclosure certification for an instant filing states that generative AI was used, the filer reviewed the filing for accuracy and compliance, and the certification applies only to that filing.

DISCLOSURE ON THE USE OF GENERATIVE ARTIFICIAL INTELLIGENCE I hereby acknowledge that generative artificial intelligence was used in the drafting, creation, enhancement, or modification of the instant filing. I certify that I have personally reviewed this filing for accuracy of all factual claims, legal claims, citations, authorities, sources, arguments, and/or conclusions. I further certify that, generative artificial intelligence use notwithstanding, this filing complies with all duties imposed on me by Virginia Code § 8.01-271.1, Rule 1:5 of the Rules of the Supreme Court of Virginia, and where appropriate, any rules of professional conduct. I acknowledge that this certification only applies to the instant filing. Attorney/Pro Se Litigant Date

Criminal cases

Applies to

Community service certification

The Defendant/Applicant must attest that the hours have not been or will not be submitted to another court, that the work was unpaid except by the Department of Corrections, and that the certification is true under penalty of perjury.

I have not submitted and will not submit the same community service hours attached hereto to any other court for credit against fines, costs or community service; and I have not been paid for the work listed (except by Department of Corrections). I hereby certify that all of the above is true and correct under penalty of perjury. Signature of Defendant/Applicant Date

Criminal cases

Applies to

Certification of community service form

For service performed while incarcerated, the defendant must submit a fully completed Certification of Community Service form completed and originally signed by a DOC or local/regional jail official, identifying the applicable program and code section.

For Community Service while incarcerated, the defendant must complete a fully completed Certification of Community Service form completed by an official of the Department of Corrections or local/regional jail, which must contain an original signature of person with that agency and indicate the specific program and code section applicable for the work program from above list.

Applies to

Generative ai materials

Must include

ai disclosure

Materials submitted to the Court that were created or modified using generative AI must include a written disclosure certification at the end or as an attachment.

All attorneys and pro se litigants must provide a written disclosure certification at the end of, or attached to, materials drafted, created, enhanced, or modified by generative Al. Attached hereto is a model disclosure for written materials that meets the requirements of this Local Rule. This requirement applies to any filing, pleading, motion, brief, memorandum, sketch order, letter, or other document, including exhibits or attachments to the same, submitted to the Court.

Criminal cases

Applies to

Community service certification

A DOC, detention, or jail representative must confirm the facility records show the Defendant/Applicant participated in the applicable listed program and performed the documented hours, then sign and date the confirmation.

TO BE COMPLETED BY REPRESENTATIVE OF DOC, DETENTION OR JAIL: I confirm that the records of the Jail/Facility) indicate that the Defendant/Applicant participated in the following program(s): (Corrections/Detention/ Community Corrections Alternative Program - VA Code § 19.2-316.4 County workforces - VA Code § 53.1-128 Court-ordered workforces VA Code § 53.1-129 Court-ordered work release or rehabilitative programs designed to supplement work release" from jails - VA Code § 53.1-131 Prison work release outside prison - VA Code § 53.1-60 State prisoners working for localities - VA Code § 53.1-59 The defendant participated in the above listed programs) and performed _ hours set forth on the attached documents. Signature of Facility Representative Date

Criminal cases

Applies to

Hours worked printout

A printout of hours worked must be attached and must state any amount paid for the work.

There must be an attached printout of the hours worked and must indicate the amount paid, if any, for work performed.

Criminal cases

Applies to

Charity letter

The defendant must submit a letter from the charity or community service program on its letterhead, with its address and telephone number, service dates and hours, total hours, and the supervisor's original signature.

a letter from the charity or Community Service program on that group's letterhead, including the address and telephone number), listing the dates and hours of service performed, as well as the total of Community Service hours performed, and shall include original signature of the person with that agency who supervised the work performed.