Chesterfield General District Court, Virginia
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Document Filing Requirements4 rules
A separate remote hearing request must be submitted for each additional hearing at which a petitioner wishes to appear remotely. Approval for one hearing does not carry over to future hearings.
All individuals requesting a subsequent payment agreement must make the request in writing on a financial form. This form is available on the Internet.
To receive community service credit, an individual must volunteer for a qualifying nonprofit and submit an original, signed and notarized letter with the required service information.
Court's wording
To receive credit for community service work an individual must: (1) volunteer for a non-profit organization registered as a 501(c)(3) with the Internal Revenue Service; (2) submit an original letter [copies should not be accepted] on the letterhead of the non-profit organization signed and notarized by a representative of that organization stating the number of volunteer hours performed and listing the dates the volunteer service was performed; and (3) submit such letter to the Clerk's office on or before the payment due date.
A request to modify a payment agreement must be made in writing on a financial form, which is available on the Internet.
Court's wording
If a person is unable to abide by a payment agreement, during the duration of the agreement, they must contact the Clerk's office to request a modification of the agreement in writing on a financial form. This form is available on the Internet.
Filing & Service rules
Filing Timing and Cure Windows
Petitioners must submit a remote hearing request at least 10 days before the scheduled hearing.
Petitioners must submit a remote hearing request at least ten (10) days before the scheduled hearing date.
Civil cases
Page 1 | Requesting a Remote Hearing
Requests filed 1–9 days before the hearing will be denied unless the petitioner was not timely served, with the presiding judge making the final determination after reviewing the request.
Remote hearing requests filed within ten (10) days of the hearing date (days 1–9) will be denied unless the petitioner was not timely served. The presiding judge will make the final determination after reviewing the request.
Civil cases
Page 1 | Requesting a Remote Hearing
Payments and proof of community service received within 10 days after their due date must be treated as timely.
Any payment or proof of community service received within ten (10) days of its due date must be considered timely made.
Criminal cases
Page 1 | Deferred, modified, and installment payment agreements
The community service letter must be submitted to the Clerk's office on or before the payment due date.
submit such letter to the Clerk's office on or before the payment due date.
Criminal cases
Page 2 | Community service credit
The 10-day submission deadline has an exception when the petitioner states in the request that they received hearing notice fewer than 10 days before the hearing.
The only exception is when the petitioner states in the remote hearing request that they were served with notice of the hearing fewer than ten (10) days before the hearing date.
Civil cases
Page 1 | Requesting a Remote Hearing
Filing Fees and Waivers
Debtors are responsible for any payment shortages identified when the Clerk's bank validates payment.
Furthermore, all debtors will be responsible for any identified shortages upon payment validation by the Clerk's bank.
Page 1 | COIN ACCEPTANCE ORDER
Each package of rolled coins must be labeled with the debtor's full name and case number.
The Chesterfield County General District Court Clerk's Office will require each package of rolled coins to be labeled with the debtor's full name and case number.
Page 1 | COIN ACCEPTANCE ORDER
People paying in coin must remain present until the transaction is complete and the receipt is presented.
Additionally, people making payments at the Chesterfield County General District Court Clerk's Office in coin will be required to remain present during the completion of the transaction, which is when the receipt for the transaction is presented.
Page 1 | COIN ACCEPTANCE ORDER
For debts owed, the Clerk's Office will not accept more than 25 unrolled coins in a business day; payments exceeding 25 coins must be in packaged rolled coins.
The Chesterfield County General District Court Clerk's Office will not accept unrolled coins more than 25 coins on any given business day for any debts owed. Any payment made with more than 25 coins will only be accepted as packaged rolled coins.
Page 1 | COIN ACCEPTANCE ORDER
Adjournment & Extension Requirements
A judge grants continuances.
Continuances granted by Judge.
Page 1 | Continuance Policy
For trials less than three weeks away, a continuance is granted only by motion and order.
Trials less than 3 weeks away, continuances are granted by motion and order only.
Page 1 | Continuance Policy
For trials more than three weeks away, contact the Clerk’s Office to request a continuance.
Trials more than 3 weeks away, please contact Clerk's Office for a continuance.
Page 1 | Continuance Policy
Chambers Communication Rules
A person unable to comply with a payment agreement must contact the Clerk's office during the agreement and request modification in writing on a financial form.
If a person is unable to abide by a payment agreement, during the duration of the agreement, they must contact the Clerk's office to request a modification of the agreement in writing on a financial form. This form is available on the Internet.
Criminal cases
Page 2 | Modification of payment agreements
For continuance requests concerning trials more than three weeks away, contact the Clerk’s Office.
Trials more than 3 weeks away, please contact Clerk's Office for a continuance.
Page 1 | Continuance Policy