Colonial Heights General District Court, Virginia
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Document Filing Requirements5 rules
To receive community-service credit, an individual must submit an original letter with the specified information and authentication to the Clerk's office by the payment due date.
Court's wording
To receive credit for community service work an individual must: (1) volunteer for a non- profit organization registered as a 501(c)(3) with the Internal Revenue Service; (2) submit an original letter [copies should not be accepted] on the letterhead of the non-profit organization signed and notarized by a representative of that organization stating the number of volunteer hours performed and listing the dates the volunteer service was performed; and (3) submit such letter to the Clerk's office on or before the payment due date.
A request to modify a payment agreement must be made in writing on a financial form.
Court's wording
If a person is not able to abide by a payment agreement, during the duration of the agreement, they must contact the Clerk's office to request a modification of the agreement in writing on a financial form.
All individual's requesting a subsequent payment agreement must make the request in writing on a financial form which is available on the internet.
The only exception is when the petitioner states in the remote hearing request that they were served with notice of the hearing fewer than ten (10) days before the hearing date.
A separate remote hearing request must be submitted for each additional hearing at which a petitioner wishes to appear remotely. Approval for one hearing does not carry over to future hearings.
Filing & Service rules
Filing Timing and Cure Windows
Petitioners must submit remote-hearing requests at least 10 days before the hearing; requests filed on days 1–9 will be denied unless the petitioner was not timely served, and the presiding judge makes the final determination.
Petitioners must submit a remote hearing request at least ten (10) days before the scheduled hearing date. • The only exception is when the petitioner states in the remote hearing request that they were served with notice of the hearing fewer than ten (10) days before the hearing date. • Remote hearing requests filed within ten (10) days of the hearing date (days 1–9) will be denied unless the petitioner was not timely served. The presiding judge will make the final determination after reviewing the request.
Civil cases
Page 1 | Requesting a Remote Hearing
Filing Fees and Waivers
For coin payments at the City of Colonial Heights, payors must provide their own rolled-coin packages, labeled with the debtor’s full name and case number.
The City of Colonial Heights General Office will require each package of rolled coins to be labeled with the debtor's full name and case number. Payors must supply their own coin roll packages.
Page 1 | COIN ACCEPTANCE ORDER
People paying by coin at the City of Colonial Heights Clerk’s Office must remain present until the receipt is presented.
Additionally, people making payments at the City of Colonial Heights General District Court Clerk's Office in coin will be required to remain present during the completion of the transaction, which is when the receipt for the transaction is presented.
Page 1 | COIN ACCEPTANCE ORDER
Debtors are responsible for any shortages identified when the Clerk’s bank validates a coin payment.
Furthermore, all debtors will be responsible for any identified shortages upon payment validation by the Clerk's bank.
Page 1 | COIN ACCEPTANCE ORDER
Each rolled-coin package submitted to the Chesterfield County Clerk’s Office must be labeled with the debtor’s full name and case number.
The Chesterfield County General District Court Clerk's Office will require each package of rolled coins to be labeled with the debtor's full name and case number.
Page 2 | COIN ACCEPTANCE ORDER
The Chesterfield County Clerk’s Office will not accept more than 25 unrolled coins per business day for a debt; payments above that amount must be packaged as rolled coins.
The Chesterfield County General District Court Clerk's Office will not accept unrolled coins more than 25 coins on any given business day for any debts owed. Any payment made with more than 25 coins will only be accepted as packaged rolled coins.
Page 2 | COIN ACCEPTANCE ORDER
People paying by coin at the Chesterfield County Clerk’s Office must remain present until the receipt is presented.
Additionally, people making payments at the Chesterfield County General District Court Clerk's Office in coin will be required to remain present during the completion of the transaction, which is when the receipt for the transaction is presented.
Page 2 | COIN ACCEPTANCE ORDER
Adjournment & Extension Requirements
For trials less than 3 weeks away, continuances are granted only by motion and order.
Trials less than 3 weeks away- continuances are granted by motion and order only.
Page 1 | Civil Trial
Continuances are granted by the judge.
Continuances granted by Judge.
Page 1 | Continuance Policy
For trials more than 3 weeks away, contact the Clerk's Office to request a continuance.
Trials more than 3 weeks away, please contact Clerk's Office for a continuance.
Page 1 | Civil Trial
Chambers Communication Rules
A person unable to comply with a payment agreement must contact the Clerk's office to request a modification in writing on a financial form.
If a person is not able to abide by a payment agreement, during the duration of the agreement, they must contact the Clerk's office to request a modification of the agreement in writing on a financial form.
Criminal cases
Page 2 | c
For continuances involving trials more than 3 weeks away, contact the Clerk's Office.
Trials more than 3 weeks away, please contact Clerk's Office for a continuance.
Page 1 | Civil Trial