Fairfax County Circuit Court
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Adjournments
- An extension of time to file a transcript must be approved by the Court of Appeals of Virginia.
- A Supreme Court judge may extend the transcript filing deadline upon a motion filed within 60 days of final judgment, for good cause shown.
- A calendar control request must disclose whether a substantially similar request was previously made and how the Court ruled on it.
- +5 more
Request must include
- A Court of Appeals judge may extend the transcript filing deadline for good cause on a motion filed within 60 days after final judgment.
- The party seeking a continuance must arrange a conference call with the opposing side before calling Calendar Control, or, if the opposing side is uncooperative, send twenty-four hours' written notice stating the call date and time and the reason for the appearance.
Communication
Clerk6 contacts
- ccrinterpreterrequest@fairfaxcounty.gov
- 703-246-4111
- 1-888-529-7587
- 888-529-7587
- (703) 246-2221
- (703) 691-7320
Chambers1 contacts
- ccrcalendarcontrolnotice@fairfaxcounty.gov
Document Format Requirements5 rules
Condensed or multi-page transcripts are prohibited.
The use of condensed or multi-page transcripts is prohibited. Rule 5A:4
Hyperlinks in filed documents are not supported.
Hyperlinks in documents are NOT supported.
Seven copies of the appendix and opening brief must be filed with the Court of Appeals.
Seven (7) copies must be filed; three (3) copies must be sent to opposing counsel.
The Petition for Appeal must be filed as an original plus three copies.
Original plus three copies required.
Users must ensure electronically filed scanned documents are legible and properly oriented, with a recommended minimum of 300 dpi for black and white text documents and higher resolution or color for complex documents.
System Users are responsible for ensuring that scanned documents filed electronically are legible and properly oriented. For black and white text documents, a minimum scanning resolution of 300 dots per inch is recommended. More complex documents, photographs, and images may require a higher resolution and/or scanning in color.
Document Filing Requirements34 rules
Effective 7/1/2024, State form CC-1640 (Cover Sheet - Petition for Appointment of Guardian and/or Conservator) is required with filing.
*Effective 7/1/2024 State form CC-1640 (Cover Sheet - Petition for Appointment of Guardian and/or Conservator) is required with filing.
Document Type
Petition For Appointment Of Guardian Conservator
The petition for appeal must contain assignments of error.
The Petition must contain assignments of error. Rule 5:17(c)
Document Type
Petition For Appeal
A proposed order granting or denying the motion must be filed.
Proposed Order (granting or denying the motion)
Document Type
Motion
Local counsel must file a motion to associate the out-of-state lawyer as pro hac vice counsel.
Motion to associate the out-of-state lawyer(s) as counsel pro hac vice
Document Type
Motion
The original notarized application and two copies must be filed.
Original Notarized Application – plus two (2) copies
Document Type
Pro Hac Vice Application
A certification of service is required for the order of payment if the opposing party's signature cannot be obtained.
(NOTE – THIS IS NECESSARY IF SIGNATURE OF THE OPPOSING PARTY OR HIS/HER ATTORNEY CANNOT BE ACQUIR ED.)
Document Type
Order Of Payment
Unrepresented individuals seeking a court-appointed interpreter must complete CCR Form A-310 and State Form CC-1414 (petition to proceed without paying fees).
Obtain and complete the following forms: a. CCR Form A-310 (on the next 2 pages) b. State Form CC-1414, Petition for Proceeding in Civil Case without payment of fees or costs
Document Type
Request For Court Appointed Interpreter
The petitioner's affirmation must be notarized (subscribed, sworn, and acknowledged before a notary public).
Subscribed to, sworn to and acknowledged before me, a Notary Public in and for the Commonwealth and County aforesaid on this ____ day of ______, 20___.
Document Type
Petition For Proceeding Without Payment Of Fees
The fee waiver petition must include a signed affirmation by the petitioner that the statements are true, complete, and correct.
I hereby affirm that the statements on the attached Petition for Proceeding in Civil Case without Payment of Fees or Costs are true, complete and correct.
Document Type
Petition For Proceeding Without Payment Of Fees
The Notice of Appeal must be in writing and clearly state the date of the order being appealed and which court is being appealed to.
Notice of Appeal must clearly state: o The date of the order being appealed, and o Which court you are appealing to (the Court of Appeals or the Supreme
Document Type
Notice Of Appeal
An immediate-disbursement Order of Payment must be signed by all parties and state 'We Ask for This' or 'Seen and Agreed'.
If all parties agree to the disbursement and sign the Order of Payment stating: “We Ask for This” or “Seen and Agreed”.
Document Type
Order Of Payment
Interpleaded funds require an Order signed by a Judge before the Comptroller will accept them.
Any interpleaded funds, including infant settlements, require an Order signed by a Judge. The Comptroller cannot accept interpleader funds without a signed Order.
Document Type
Order
Orders of Payment must include clear instructions on the amount, the payee, and the delivery address.
Clear instructions concerning the amount, the payee, and the delivery address are essential.
Document Type
Order Of Payment
Before an Order is entered, the beneficiary or representative must file an Affidavit of Identity of a Trust Fund Beneficiary with the court.
Prior to an entry of an Order, the beneficiary or representative shall file an Affidavit of Identity of a Trust Fund Beneficiary with the court.
Document Type
Affidavit Of Identity Of Trust Fund Beneficiary
Disbursement authorization is never inferred from a Judgment Order; a judge must direct explicit disbursement instructions through a written Order.
Authorization to disburse funds will never be inferred from the Judgment Order. Explicit disbursement instructions must be directed by a Judge through a written Order.
Document Type
Judgment Order
The exact dollar amount of court costs and interest must be clearly and specifically stated in the Order of Payment.
The exact dollar amount of court costs and interest must be clearly and specifically stated in the Order of Payment and can only be deducted or paid from the appeal bond or any funds that are already held by the Clerk.
Document Type
Order Of Payment
Orders submitted to the court must state that payment is to be directed and payable to the Clerk of the Circuit Court.
All Orders submitted must state that payment is to be directed and payable to the Clerk of the Circuit Court.
Document Type
Order
The moving party must complete the Calendar Control Order Form (available in Judges' Chambers and online) before contacting Calendar Control.
Prior to contacting Calendar Control, the moving party must complete the Calendar Control Order Form, which is available in Judges' Chambers and at the link below.
Document Type
Calendar Control Order Form
The Petition for Appeal must indicate whether the appellant requests oral argument before a panel of judges.
Appellant must indicate whether oral argument before a panel of judges is requested.
Document Type
Petition For Appeal
Oral argument is automatically scheduled on appeals unless counsel sends written notification waiving the hearing or the Court summarily affirms the trial court.
Oral argument is automatically scheduled on appeals unless counsel sends written notification that counsel waives the hearing, Rule 5A:28 or the Court summarily affirms the trial court. Rule 5A:27.
Document Type
Written Waiver Of Oral Argument
The client identifier field is a required field in FSX for entering client billing reference information.
The “client identifier” field is a required field in FSX. This is where you should enter the reference information you use to keep track of costs incurred representing your client (the reference information you use when billing your time to a client).
Document Type
Pleading
Civil interpreter requests require completion of CCR Form A-310 and State Form CC-1414.
Proceedings The forms include: CCR Form A-310 (2pgs) Request for Court Appointed Interpreter for Civil Proceedings in the Circuit Court State Form CC-1414 Petition for Proceedings in Civil Case without payment of fees or costs. The form is available at this link: https://www.courts.state.va.us/static/forms/circuit/cc1414.pdf
Document Type
Interpreter Request
Counsel seeking a trial date must file a Term Day Praecipe to place the case on the Term Day docket.
Counsel desiring to set a trial date should file and serve a Term Day Praecipe placing the case on the Term Day docket.
Document Type
Term Day Praecipe
Completed CCR Form A-310 must be forwarded to the Interpreter Coordinator.
**Please forward to the Interpreter Coordinator when completed**
Document Type
CCR Form A-310
Oral argument is automatically scheduled unless counsel sends written waiver notification or the Court affirms summarily.
Oral argument is automatically scheduled on appeals unless counsel sends written notification that counsel waives the hearing, Rule 5A;28, or the Court affirms the trial court summarily, see Rule 5A:27.
Document Type
Written Waiver Of Oral Argument
Garnishment disbursements do not require an agreed Order unless litigation is pending or there are questions about disposition of funds.
Garnishment disbursements do not require an agreed Order unless there is pending litigation in the case or any questions about the final disposition of funds.
Document Type
Order Of Payment
Captions such as 'Seen' or 'Seen and Objected', and language such as 'forthwith' or 'immediately', are not acceptable in an Order of Payment.
Captions, such as “Seen”, “Seen and Objected”; or language such as “forthwith” and “immediately” are not acceptable.
Document Type
Order Of Payment
Orders for trust funds or infant settlements must not include date of birth, address, or social security number in the body of the Order.
Trust funds and/or infant settlements to be held by the Clerk should not include the date of birth, address, nor social security number in the body of the Order.
Document Type
Order
Deposited funds earn interest only if the Order includes language directing the Clerk to place the funds into an interest-bearing account.
Funds deposited with the Clerk's Office will not earn interest without language inserted into an Order that the Clerk shall place the funds into an interest-bearing account.
Document Type
Order
All information in PART ONE of the Calendar Control Order Form must be completed, accurately identifying the actual caller and including a current telephone number and email address for all counsel and/or pro se parties who will be calling in.
When completing the Calendar Control Order Form, all information in PART ONE of the form must be completed. The Calendar Control Order Form should accurately reflect who will be calling in to speak with the Calendar Control Judge. If one attorney is calling in on behalf of another attorney, the attorney that is actually calling in should be the one listed on the Calendar Control Order Form. A current telephone number and email address should be included for all counsel and/or pro se parties that will be calling in.
Document Type
Calendar Control Order Form
The praecipe must include a certificate of mailing/delivery to all counsel and parties.
I also certify that on the ________ day of ____________________________, ________. I mailed or delivered a true copy of the foregoing praecipe to all counsel of record herein pursuant to the provisions of Rule 1:12 of the Rule of the Supreme Court of Virginia, and served a true copy upon parties not represented by counsel, if any.
Document Type
Term Day Praecipe
Data indexed into File and ServeXpress takes the place of a case coversheet, and no cover letter is needed for most e-filed pleadings.
No, all data indexed by filer into File and ServeXpress takes the place of Case Coversheet information. Also, you do not need a cover letter for most eFiled pleadings, e.g., the Clerk's Office does not need a cover letter asking the Court to accept your attached pleading. The data you index into File and ServeXpress takes the place of the cover letter.
Document Type
Pleading
A judge approves or denies the interpreter request; if denied, the requester must hire and pay for a Circuit Court-approved interpreter.
A Judge will approve or deny the request. If approved: The Interpreter Coordinator will make arrangements for an interpreter to be present at the hearing. If denied: The individual who submitted the request must make arrangements to hire and pay for an interpreter who has been approved by the Circuit Court.
Document Type
Request For Court Appointed Interpreter
Funds in condemnation, garnishment, and restitution cases may be deposited without a prior Order.
Funds deposited in condemnation, garnishment, and restitution cases do not require an Order prior to depositing with the Clerk's office.
Document Type
Deposit
Filing & Service rules
Electronic Filing Rules
Completed interpreter request forms must be submitted to the Interpreter Coordinator at Judges' Chambers Reception, Suite 501 or by email at least two weeks before the hearing.
Submit the completed forms to the Interpreter Coordinator, at Judges' Chambers Reception, Suite 501 or submit via email to CCRInterpreterRequest@FairfaxCounty.gov Please submit forms at least two (2) weeks prior to the hearing date.
Page 1 | PROCEDURES:
Using the eFiling system requires compliance with the Clerk's guidelines and acceptance of third-party portal registration terms; failure to accept them may bar access to the system.
By using the Court's eFiling system (System) you are agreeing to comply with the following operational guidelines. The guidelines established by the Clerk are in addition to any terms and conditions you may be subject to as part of the registration process on the eFiling portal, which is operated by a third party. If you do not accept those terms and conditions - as well as these guidelines - access to the Fairfax eFiling system may not be permitted.
Page 1 | Electronic Filing User Guidance and Privacy Policy (Introduction)
Electronic filing is optional and not mandatory for any court user.
eFiling is provided as a convenience to the residents of the 19th Judicial Circuit and the legal community and is not mandatory for any court user.
Page 1 | Electronic Filing User Guidance and Privacy Policy (Introduction)
eFiling system users must use their actual identity, provide true and current information and keep it updated, have authority when acting for another person or entity, and consider all laws, contracts, and fiduciary duties for materials submitted.
System Users represent and warrant that they: • Are using their actual identity. • Will provide only true, accurate, current, and complete information. • Will maintain and promptly update the information provided, to ensure it remains true, accurate, current, and complete. • If accessing or using the System on behalf of another person or legal entity, represent and warrant that they have the authority to do so. • Will consider all laws, contracts, and fiduciary duties inherent in materials submitted through the system.
Page 1 | USER GUIDANCE - 1. Representation
Users of the eFiling system must acknowledge the User Guidance and Privacy Policy and Rule 1:17 of the Rules of the Supreme Court of Virginia, and accept all terms of use.
BY USING THE SYSTEM, USERS ACKNOWLEDGE AND AGREE THAT THEY HAVE READ AND UNDERSTAND THIS USER GUIDANCE, INCLUDING THE PRIVACY POLICY, AS WELL AS RULE 1:17 OF THE RULES OF THE SUPREME COURT OF VIRGINIA, AND THEY ACCEPT ALL OF TERMS OF USE.
Page 1 | Electronic Filing User Guidance and Privacy Policy (Introduction)
All e-filing System users must take the available training, and Court personnel will only assist with general inquiries, not technical, software, or hardware support.
All users shall take the training available to ensure they are using the System in the most efficient and effective manner. While Court personnel are available to assist with general inquiries about the System, they are not equipped to offer technical support or software or hardware assistance to System users.
Page 3 | 6. Training
E-filing System users must comply with all applicable statutes and court rules, and may not use the System in violation of any law, including the Fair Credit Reporting Act.
When using the System, users are responsible for complying with all applicable statutes, as well as rules and policies of the Supreme Court of Virginia and the Fairfax Circuit Court. Further, the System shall not be used in a manner contrary to, or in violation of any applicable federal, state, or local law, rule, or regulation, including and without limitation to, the Fair Credit Reporting Act (15 U.S.C.A. 1681, et seq.).
Page 3 | 2. Compliance
The Calendar Control Judge schedules hearings rather than conducting them and, absent extraordinary circumstances, does not enter orders; orders must be filed in the Clerk's Office for routing as a daily order to a Judge.
The Calendar Control Judge schedules matters for hearings rather than conduct the hearing itself. Absent extraordinary circumstances, the Calendar Control Judge does not enter orders during Calendar Control. Orders should be filed in the Clerk's Office for routing as a daily order, with the file, to a Judge.
Page 1 | Procedures for Requesting Continuances & Setting Dates
The Calendar Control Order Form must be submitted to Judges' Chambers either by dropping off the original printed form or by emailing it to CCRCalendarControlNotice@fairfaxcounty.gov.
The Calendar Control Order Form must be submitted to Judges Chambers, either by dropping off the original, printed form, or by emailing the form to Judges Chambers at CCRCalendarControlNotice@fairfaxcounty.gov.
Page 1 | Procedures for Requesting Continuances & Setting Dates
Pleadings and other documents may be uploaded to the FSX portal in Word or PDF format for e-submission.
Internet access allows you to upload pleadings and other documents in Word or as a PDF, to the FSX portal for e-submission to the Fairfax Circuit Court Clerk's Office.
Page 1 | Frequently Asked Questions
Filings may be made in person or mailed to the Fairfax Circuit Court at 4110 Chain Bridge Road, Suite 319, Fairfax, VA 22030.
In-person or by mailing them to Fairfax Circuit Court, 4110 Chain Bridge Road, Suite 319, Fairfax, VA 22030.
Page 1 | Frequently Asked Questions
Pleadings may still be filed in person at the courthouse, by courier service, or by mail.
No. You can still file your pleadings in-person at the courthouse, by courier service or mail.
Page 1 | Frequently Asked Questions
Oversized documents or certain other filings may be best submitted in person at the Courthouse.
NOTE: Oversized documents or certain other filings may be best suited for submission in-person, at the Courthouse.
Page 1 | Frequently Asked Questions
Notarized or e-notarized documents are eligible for e-filing submission.
Yes. Notarized or e-notarized documents, are eligible for eFiling submission.
Page 1 | Frequently Asked Questions
Fairfax Circuit Court offers optional electronic filing for new and existing civil cases and existing criminal cases.
Fairfax Circuit Court offers customers the option to electronically file into new and existing Civil Law cases, and existing Criminal cases.
Page 1 | Overview
Pleadings may be e-signed in any manner consistent with the Rules of the Virginia Supreme Court.
You may e-sign your pleading in any manner that comports to the Rules of the Virginia Supreme Court.
Page 1 | Frequently Asked Questions
eFiling availability is being rolled out in phases by litigation case type, with the Clerk announcing activation for each case type.
eFiling is being deployed on a phased-in schedule, by litigation case type. The Clerk will announce when eFiling is activated for specific case types as the phases progress.
Page 3 | 4. Case Types
Physical (in-person) filing remains available during normal court business hours and may be more appropriate for oversized documents.
The ability to physically file documents at the Court during normal court business hours will remain, and may be more appropriate for some cases or document types such as oversized documents.
Page 3 | 5. Physical Filing
The Circuit Court Clerk's Office may implement and manage an electronic filing process for civil and criminal cases.
It is hereby ORDERED that the Circuit Court Clerk's Office may implement and manage an electronic filing process; and will provide guidance on the scheduling, e-filer access training and procedures, and any other requirements as appropriate.
Page 1 | IN RE: ELECTRONIC FILING OF DOCUMENTS IN CIVIL AND CRIMINAL CASES
Filing Timing and Cure Windows
The praecipe must be filed no later than 4:00 PM on the Tuesday prior to Term Day.
The Praecipe must be filed no later than 4:00 p.m. on the Tuesday prior to Term Day.
Page 1 | NOTE
The original Notice of Appeal must be filed in the Clerk's office of the trial court.
Original Notice of Appeal is filed in the Clerk's office of the trial court. §17.1-407
Page 1 | File a Notice of Appeal with the Trial Court. Rule 5A:6
Any motion for a delayed appeal must be filed in the Court of Appeals, not the trial court.
Any motion for a delayed appeal must be filed in the Court of Appeals. §19.2-321.1
Page 1 | File a Notice of Appeal with the Trial Court. Rule 5A:6
The transcript is due 60 days after entry of the judgment or other appealable order.
Transcript is due 60 days after entry of judgment or other appealable order.
Page 1 | File Transcript or Written Statement of Facts. Rule 5A:8
A Written Statement of Facts filed in lieu of a transcript must be filed in the trial court clerk's office within 55 days after entry of the judgment appealed.
Written Statement of Facts is filed in lieu of transcript and must be filed in the office of the clerk of the trial court within 55 days after entry of judgment appealed. Rule 5A:8(c)
Page 1 | File Transcript or Written Statement of Facts. Rule 5A:8
The Notice of Appeal must be filed within 30 days after entry of the final judgment or other appealable order.
Notice of Appeal is due 30 days after entry of final judgment or other appealable order §8.01-675.3
Page 1 | File a Notice of Appeal with the Trial Court. Rule 5A:6
The appendix and opening brief are due 40 days after the certificate of appeal from the Court of Appeals.
Due 40 days after the certificate of appeal from the Court of Appeals.
Page 2 | File Appendix and Opening Brief. Rules 5A:19, 20 & 25
The Petition for Appeal is due 40 days after the record is filed with the clerk of the Court of Appeals.
Due 40 days after record is filed with the clerk of the Court of Appeals. §17.1-408
Page 2 | Petition for Appeal. Rule 5A:12; §17.1-406
The Petition for Appeal must be filed in the Clerk's office of the Court of Appeals.
Filed in the Clerk's office of the Court of Appeals.
Page 2 | Petition for Appeal. Rule 5A:12; §17.1-406
The appellee's brief is due 25 days after the opening brief is filed.
Appellee's brief is due 25 days after the opening brief is filed.
Page 2
The FSX e-filing portal is available 24/7/365, but clerk review occurs during 8am-4pm Monday through Friday; Rule 1:17 applies to weekend and holiday submissions.
Yes. FSX eFiling Portal is available 24/7/365, including holidays. NOTE: The Clerk's Office still observes the 8am-4pm Monday through Friday schedule, and the clerk review of your eFiling will occur during those hours. The Rules of the Supreme Court, Rule 1:17 apply to weekend and holiday submissions.
Page 1 | Frequently Asked Questions
E-filings submitted after court hours are reviewed by the clerk the next business day.
No. The Clerk’s Office must conduct its review process in order to apply the “time-stamp” electronic stamp, that you see as a “file stamp copy” from the counter. Timing matters here. If you eFile after court hours, inevitably it will be the next business day that the clerk reviews the filing.
Page 1 | Frequently Asked Questions
Notices of appeal in civil cases must be filed with the Case Status Team in Suite 321.
Civil Appeals - Notices of Appeal to the Court of Appeals of Virginia and the Supreme Court of Virginia should be filed with the Case Status Team in Suite 321.
Page 1 | Civil Appeals - Notices of Appeal to the Court of Appeals of Virginia and the Supreme Court of Virginia
A written statement of facts (in lieu of transcript) must be filed in the trial court clerk's office within 55 days after entry of the judgment appealed.
Written Statement of Facts: (in lieu of transcript) must be filed in the office of the clerk of the trial court within 55 days after entry of judgment appealed. See Rule 5:11(c) for additional requirements.
Page 1 | 2. File Transcript or written statement of facts
The notice of appeal is due 30 days after entry of the final judgment or other appealable order or decree.
Due 30 days after entry of final judgment or other appealable order or decree.
Page 1 | 1. File a Notice of Appeal with the trial court
The trial court clerk must send the record to the Supreme Court within three months after entry of the judgment appealed.
Clerk of the trial court sends trial court record to the Supreme Court, within three (3) months after the date of entry of the judgment appealed from in accordance with Rule 5:13.
Page 1 | 3. Preparation and Transmission of Record
The transcript is due 60 days after entry of final judgment.
Transcript due 60 days after entry of final judgment.
Page 1 | 2. File Transcript or written statement of facts
The petition for appeal must be filed within three months after judgment is entered in the trial court.
Within three (3) months after judgment is entered in the trial court, the appealing party or his attorney must file a petition for appeal in the Supreme Court of Virginia. Rule 5:17.
Page 2 | 4. Filing of Petition with the Supreme Court
The transcript must be filed within 60 days after entry of final judgment.
Transcript due 60 days after entry of final judgment.
Page 1 | 3. File Transcript or Written Statement of Facts. Rule 5A:8
A written statement of facts (in lieu of a transcript) must be filed in the trial court clerk's office within 60 days after entry of the judgment appealed.
Written Statement of Facts: (in lieu of transcript) must be filed in the office of the Clerk of the trial court within 60 days after entry of judgment appealed.
Page 1 | 3. File Transcript or Written Statement of Facts. Rule 5A:8
Notice of appeal must be filed in the trial court clerk's office within 30 days after entry of final judgment.
File a Notice of Appeal with the trial court. Rule 5A:6 Due 30 days after entry of final judgment or other appealable order or decree. Original Notice of Appeal is filed in the Clerk's Office of the trial court
Page 1 | 1. File a Notice of Appeal with the trial court. Rule 5A:6
The appendix and opening brief are due 40 days after the circuit court record is filed; seven copies must be filed and three copies sent to opposing counsel.
File appendix and opening brief. Rules 5A:19, 20 & 25 Due 40 days after circuit court record filed. Filed in the Court of Appeals clerk's office. Seven (7) copies must be filed; three (3) copies must be sent to opposing counsel.
Page 2 | 6. File appendix and opening brief. Rules 5A:19, 20 & 25
The appellant must file a statement of questions presented and designation of appendix contents within 15 days after the trial court record is filed, in the Court of Appeals clerk's office.
Appellant to file statement of questions presented and designation of contents of appendix. Rule 5A:25 Due no later than 15 days after trial court record filed Filed in Court of Appeals clerk's office
Page 2 | 5. Appellant to file statement of questions presented and designation of contents of appendix. Rule 5A:25
The filing date and time of an electronically filed document is the date and time of electronic submission as reported by the System.
The date and time of the electronic submission, as reported by the System, will be considered the filing date and time of the document(s).
Page 3 | 7. Date and Time Stamp
Confirmation of an electronic submission does not constitute acceptance by the court; documents remain subject to clerk review and may be rejected for defects.
CONFIRMATION OF AN ELECTRONIC SUBMISSION DOES NOT CONSITUTE ACCEPTANCE BY THE COURT.
Page 5 | 9. Clerk Review of Documents Filed Electronically
A Notice of Appeal must be filed in the Clerk's Office within 30 calendar days from the date the final judgment or appealable order was entered.
It must be filed in the Clerk’s Office within 30 calendar days from the date the final judgment or other appealable order was entered.
Page 1 | What does “perfecting an appeal” mean?
The completed Calendar Control Order Form must be submitted to Judges' Chambers no later than noon the day before the Calendar Control hearing.
The completed form must be submitted no later than noon the day prior to the Calendar Control hearing.
Page 1 | Procedures for Requesting Continuances & Setting Dates
Transcripts must be filed in the Clerk's office of the trial court.
Transcripts are filed in the Clerk's office of the trial court.
Page 1 | File Transcript or Written Statement of Facts. Rule 5A:8
The appendix and opening brief must be filed in the Court of Appeals Clerk's office.
Filed in the Court of Appeals Clerk's office.
Page 2 | File Appendix and Opening Brief. Rules 5A:19, 20 & 25
Scanned documents that are skewed, blurry, or illegible may be rejected during clerk review.
Documents that are skewed, blurry, or illegible may be rejected during clerk review.
Page 3 | 8. Scanned Documents
Documents filed on holidays or weekends will not be reviewed until the next court business day.
Documents filed on holidays or weekends will not be reviewed until the next court business day
Page 5 | 9. Clerk Review of Documents Filed Electronically
Documents filed after 3:30 PM on a court business day may not be reviewed until the next court business day.
Documents filed after 3:30PM on a normal court business day may not be reviewed until the next court business day.
Page 5 | 9. Clerk Review of Documents Filed Electronically
If the Court closes prematurely or unexpectedly (e.g., due to a weather event), documents will be reviewed when the Court returns to normal business operations.
From time to time, the Court may experience a need to close prematurely or unexpectedly, such as from a weather event, or other factor. Under these circumstances documents will be reviewed when the Court returns to normal business operations.
Page 5 | 9. Clerk Review of Documents Filed Electronically
The Clerk's Office generally will not disburse funds for 31 days after an Order.
As a general rule, the Clerk's Office will not disburse funds for 31 days, because Orders can be vacated or modified for 21 days or overturned on appeal.
Page 1 | Timing of the Disbursement
After an appeal, no funds are disbursed until the appeal concludes unless all parties provide a signed letter confirming the funds are not the appeal's subject.
Once an Order or case is appealed, we will not disburse any funds until the appeal is concluded unless all the parties provide a signed letter confirming that the funds in question are not the subject of the appeal and authorizing the Clerk's Office to disburse the funds.
Page 1 | Exceptions
Civil Term Day is normally held on the fourth Monday of the month.
Civil Term Day is normally held on the fourth Monday of the month.
Page 1 | Overview
If the fourth Monday is a holiday, Term Day is held on Tuesday.
In the event that Monday is a holiday, Term Day is held on Tuesday.
Page 1 | Exceptions
The e-filing System operates 24/7/365 and accepts filings at any time, but clerks review documents only from 8 AM to 4 PM Monday through Friday on court business days.
The System is designed to operate 24 hours a day, seven days a week, throughout the year (24x7x365). Users may file documents electronically at any time when the System is available. However, in Fairfax Circuit Court, clerks work from 8AM to 4PM on normal court business days, i.e., Monday through Friday.
Page 5 | 9. Clerk Review of Documents Filed Electronically
System interruptions may occur, and the Clerk will notify users of downtime as soon as possible and in advance when feasible.
Planned or unplanned interruptions in System availability may occur. Every effort will be made to minimize any downtime and the Clerk will notify users, as soon as possible and in advance, when feasible.
Page 5 | 13. System Availability
Notifications of rejected submissions and other e-filing matters are provided through the eFiling System and/or via email.
Notifications of rejected submissions or other matters related to electronically-filed documents will be provided through the eFiling System and/or via email.
Page 5 | 10. Notifications
The Circuit Court Clerk sends the record on appeal to the appeals court within 90 days.
The Clerk sends the record to the appeals court within 90 days.
Page 2 | What happens after the Notice of Appeal is filed?
If all parties sign the Order of Payment stating 'We Ask for This' or 'Seen and Agreed', disbursement is immediate after the judge signs.
If all parties agree to the disbursement and sign the Order of Payment stating: “We Ask for This” or “Seen and Agreed”. The Clerk's Office will make an immediate disbursement after the Order is signed by a judge.
Page 1 | Exceptions
If an Order of Payment is entered without all parties' agreement, funds are released immediately upon a letter signed by all parties agreeing to the release.
If an Order of Payment is entered without the agreement of all parties, the Clerk's Office will release the funds immediately if presented with a letter signed by all the parties agreeing to release funds.
Page 1 | Exceptions
Disbursement on interest-bearing and Condemnation accounts occurs on the first working Wednesday after the signed order is received by the Accounting Department.
Disbursement on interest-bearing and Condemnation accounts will be made on the first working Wednesday after a copy of the signed order is received or provided to the Accounting Department.
Page 1 | Exceptions
Infant settlements are payable on the first Wednesday after the minor turns 18 years old.
Infant Settlements are payable the first Wednesday after the minor turns 18 years old.
Page 1 | Exceptions
Service and Proof of Service Rules
The Order must be served by certified mail, and a certification of service is required if the opposing party's or their attorney's signature cannot be obtained.
I certify that a true and correct copy of the foregoing Order has been delivered, by Certified Mail, to the ________________ (name of Party or Counsel), at his/her address on this ________ day of ______________, 20___. (NOTE – THIS IS NECESSARY IF SIGNATURE OF THE OPPOSING PARTY OR HIS/HER ATTORNEY CANNOT BE ACQUIRED.)
Page 2 | Certification of Service
Within 10 days of filing the transcript with the trial court, appellant's counsel must send written notice of the filing date to all parties and file a copy of that notice with the trial court.
Within 10 days of filing the transcript with the trial court counsel for the appellant must send written notice to all parties, of the date on which the transcript was filed and file a copy of the said notice with the trial court.
Page 1 | File Transcript or Written Statement of Facts. Rule 5A:8
Within 10 days of filing the transcript, written notice of the filing date must be sent to all counsel or parties, and a copy of the notice filed with the trial court.
Within 10 days of filing the transcript with the trial court written notice must be sent to all counsel or parties of the date on which the transcript was filed and file a copy of the said notice with the trial court.
Page 1 | 2. File Transcript or written statement of facts
The original notice of appeal is filed in the trial court clerk's office, and a copy must be mailed or delivered to all opposing counsel.
Original Notice of Appeal is filed in the clerk's office of the trial court. §17.1-407 • Copy of Notice of Appeal is mailed or delivered to all opposing counsel.
Page 1 | 1. File a Notice of Appeal with the trial court
A Certification of Service by Certified Mail is required when the opposing party or their attorney cannot sign the Order of Payment.
I certify that a true and correct copy of the foregoing Order has been delivered, by Certified Mail, to the (Name of Party or Counsel), at his/her address on this ... (NOTE – THIS IS NECESSARY IF SIGNATURE OF THE OPPOSING PARTY OR HIS/HER ATTORNEY CANNOT BE ACQUIRED.)
Page 2 | Certification of Service
Proof of service on all parties must be filed with the pro hac vice motion.
Proof of Service on all parties
Page 1 | Documents to be Filed in Circuit Court (by local counsel)
Within 10 days of filing the transcript, written notice of the filing date must be sent to all counsel or parties and a copy filed with the trial court.
Within 10 days of filing the transcript with the trial court written notice must be sent to all counsel or parties of the date on which the transcript was filed and file a copy of the said notice with the trial court.
Page 1 | 3. File Transcript or Written Statement of Facts. Rule 5A:8
A copy of the notice of appeal must be mailed or delivered to all opposing counsel and the Clerk of the Court of Appeals.
Copy of Notice of Appeal is mailed or delivered to all opposing counsel and the Clerk of the Court of Appeals.
Page 1 | 1. File a Notice of Appeal with the trial court. Rule 5A:6
Copies of all documents filed must be sent to opposing counsel.
Copies of all documents filed must be sent to opposing counsel. Rule 5A:1(b)(10).
Page 2 | General requirements
A certificate of service must certify hand delivery of the Notice to the recipient.
I certify that I have hand delivered a copy of this Notice to __________________________, on this _____ day of ________________, 20____.
Page 1 | Certificate of Service
E-filing users are solely responsible for determining whether a case document must be served on another party rather than merely filed into the case record.
FURTHERMORE, IT IS SOLELY THE USER'S RESPONSIBILITY TO DETERMINE IF A CASE DOCUMENT MUST BE SERVED ON ANOTHER PARTY TO THE MATTER, AS OPPOSED TO SIMPLY FILED INTO THE CASE RECORD.
Page 7 | 15. Case Status
The praecipe must be mailed or delivered to all counsel of record under Rule 1:12 and served on parties not represented by counsel.
I also certify that on the ________ day of ____________________________, ________. I mailed or delivered a true copy of the foregoing praecipe to all counsel of record herein pursuant to the provisions of Rule 1:12 of the Rule of the Supreme Court of Virginia, and served a true copy upon parties not represented by counsel, if any.
Page 1 | TERM DAY PRAECIPE
A copy of the Notice of Appeal must be mailed or delivered to all opposing counsel and to the Clerk of the Court of Appeals.
Copy of Notice of Appeal is mailed or delivered to all opposing counsel and the Clerk of the Court of Appeals.
Page 1 | File a Notice of Appeal with the Trial Court. Rule 5A:6
Three copies of the appendix and opening brief must be sent to opposing counsel.
Seven (7) copies must be filed; three (3) copies must be sent to opposing counsel.
Page 2 | File Appendix and Opening Brief. Rules 5A:19, 20 & 25
Copies of all documents filed must be sent to opposing counsel.
Copies of all documents filed must be sent to opposing counsel. Rule 5A:1(b)(10).
Page 2
The Term Day Praecipe must be served when filed.
Counsel desiring to set a trial date should file and serve a Term Day Praecipe placing the case on the Term Day docket.
Page 1 | Overview
Parties must provide notice of the calendar control appearance to the opposing party and attach a copy of the notice if the opposing party is not present.
Notice of Calendar Control Appearance provided to opposing party on ___________________ (date) by _______________________(method). Attach copy of notice if opposing party is not present.
Page 1 | PART ONE – TO BE COMPLETED BY THE PARTIES
Fillable 1-week and 2-week praecipe forms are available for completion, signature, and e-submission, and notice requirements to the opposing party can be met with the FSX eFiling Portal Service feature.
It has improved. We now offer easier-to-use, fillable 1-week and 2-week praecipe forms available for your completion, signature and e-submission. You can meet your Notice requirements to the opposing party with the FSX eFiling Portal Service feature.
Page 1 | Frequently Asked Questions
EFiling provides a promptly received file-stamped copy and the ability to e-serve the filed document through the FSX portal immediately.
It is a timesaver. You will promptly receive a file-stamped copy. Also, you enjoy the ability to e-serve your filed document through the FSX portal immediately. Yes.
Page 1 | Frequently Asked Questions
Service of Process may be requested through File & ServeXpress in civil cases.
Yes, in Civil cases. Please go to the File & ServeXpress website and scroll down to their FAQ section. There you will find answers to questions such as: how do I request Service of Process for new documents; what document should I attach when I select the document type “Service Request”; how do I request Service of Process for an already filed and date-stamped document?
Page 1 | Frequently Asked Questions
Filing Fees and Waivers
A $50.00 filing fee payable by cash, check, or money order must accompany the copy of the Notice of Appeal mailed to the Court of Appeals Clerk, with indigents determined by the trial court and persons represented by appointed counsel excused from paying.
The copy of the Notice of Appeal mailed to the Clerk of the Court of Appeals must be accompanied by a $50.00 filing fee. (§17.1-418 & Rule 5A:6(c)), payable by cash, check or money order. Make checks and money orders payable to the Court of Appeals of Virginia. One who has been determined by the trial court to be indigent or who is represented by appointed counsel is excused from paying the fees.
Page 1 | File a Notice of Appeal with the Trial Court. Rule 5A:6
The petition is mailed to the Clerk of the Supreme Court and must be accompanied by a $50.00 filing fee.
The Petition is mailed to the Clerk of the Supreme Court of Virginia and must be accompanied by a $50.00 filing fee. Rule 5:17(c) (f).
Page 2 | 4. Filing of Petition with the Supreme Court
Pro hac vice admission requires a non-refundable $250 application fee per admission, payable to the Virginia Supreme Court and submitted with the application to Circuit Court.
A non-refundable application fee of $250.00 for each pro hac vice admission sought. Submit fees with application to Circuit Court, but payable to the Virginia Supreme Court.
Page 1 | Admission/Application Fee
A $500.00 bond for costs is due when the notice of appeal is filed, filed in the trial court clerk's office, unless reduced by the Circuit Court or waived for indigent appellants.
File a bond for costs. Virginia Code §8.01-676.1 Due when the Notice of Appeal is filed. Filed in the Clerk's Office of the trial court. Amount of the bond is $500.00 unless reduced by the Circuit Court. Bond may be waived if appellant is determined to be indigent.
Page 1 | 2. File a bond for costs. Virginia Code §8.01-676.1
A $50.00 filing fee must accompany the copy of the notice of appeal sent to the Clerk of the Court of Appeals.
The copy of the Notice of Appeal mailed to the Clerk of the Court of Appeals must be accompanied by a $50.00 filing fee.
Page 1 | 1. File a Notice of Appeal with the trial court. Rule 5A:6
The Clerk of Court may immediately terminate a user's e-filing System access, including for failure to pay required fees or noncompliance with the guidance.
The Clerk of Court has the right to immediately terminate use of the System for: • Noncompliance with this guidance; • Failure to pay required fees; • For any lawful reason; or • Discontinuance of the system
Page 7 | 16. Termination
A $20.00 filing fee must be paid when filing a Notice of Appeal in civil cases.
A filing fee must be paid when you file the Notice of Appeal in all civil cases. Civil cases: $20.00 filing fee
Page 1 | FILING FEES:
The optional FSX service of process request costs $2 per transaction.
This is an optional FSX service; the fee is $2 per transaction.
Page 1 | Frequently Asked Questions
The e-filing fee is $6 and the e-service fee is $3.60 per transaction, not per document.
No. The $6 fee for eFiling and $3.60 fee for eService is per transaction, not per document.
Page 1 | Frequently Asked Questions
The Supreme Court may require a costs bond, generally $500, upon awarding the appeal, and any ordered bond must be filed and processed in the trial court clerk's office.
The Supreme Court in its discretion may require a costs bond with security, generally in the amount of $500.00, upon awarding the appeal. Virginia Code §8.01-676.1(B) Any bond ordered by the Supreme Court must be filed and processed in the Circuit Court Clerk's Office of the trial court.
Page 2 | 5. Bond
The Court accepts cash, credit card (with a 4% surcharge), certified check, and money order for filing fees; personal checks are not accepted.
The Court accepts: • Cash • Credit card (with a 4% surcharge fee) • Certified check • Money order All checks or money orders must be made payable to: Clerk of the Circuit Court 4110 Chain Bridge Road Fairfax, VA 22030 Attn: Appeals Clerk Personal checks are not accepted.
Page 1 | FILING FEES:
Cash appeal bonds must be in the form of cash, cashier's check, or certified check only.
However, cash bonds must be in the form of cash, cashier's check or certified check only.
Page 1 | Appeal Bonds
Interpleader funds deposits are accepted by law firm check, cash, money order, or cashier's check; non-attorney personal or business checks are not accepted.
Law firm checks, cash, money orders or cashier's checks are preferred for this purpose. We do not accept non-attorney personal or business checks.
Page 1 | Interpleaded Funds
No filing fee is required for a Notice of Appeal in criminal cases.
Criminal cases: $0.00 filing fee
Page 1 | FILING FEES:
Sealing & Redaction Procedures
The Affidavit of Identity of a Trust Fund Beneficiary is maintained under seal and its information used only for financial management and reporting.
Such Affidavit is to be maintained under seal by the court, and the information shall be used solely for the purposes of financial management and reporting.
Page 1 | Trust Funds
A filer with a Court Order or a case type that earns confidential status under the Code of Virginia may designate each uploaded document as sealed by selecting the 'sealed, electronic' option.
Yes, if you have a Court Order, or if the case is a case-type that earns confidential status by the Code of Virginia, you have legal authority to designate each document you upload as "sealed." You should select the “sealed, electronic” option under the Access section for each document you add to your filing.
Page 1 | Frequently Asked Questions
EFilers may mark e-filed documents as sealed, and the Clerk's Office assesses the sealed designation during clerk review.
Yes. As the eFiler, you have the ability to mark your eFiled documents as “sealed”. The Clerk’s Office will have the ability to assess the sealed designation during its Clerk Review.
Page 1 | Frequently Asked Questions
Pre-Motion Conference Requirements
The Calendar Control Judge hears only continuances, date-certain requests, and true emergencies; all other motions must be noticed for the Friday Motions Docket and will not be entertained by the Calendar Control Judge.
The Calendar Control Judge hears requests for continuances, date certain for particular hearings and true emergency matters. Other motions should be noticed for a Friday motions day and should not be presented in the limited time available to the Calendar Control Judge each morning. The Calendar Control Judge will not entertain motions that can and should be noticed for a Friday Motions Docket.
Page 1 | Procedures for Requesting Continuances & Setting Dates
Initial trial dates may no longer be scheduled through Calendar Control; they may only be scheduled by appearing at Civil Term Day or through the Online Scheduling System (OSS), which is available only to Virginia attorneys.
The scheduling of initial trial dates is no longer handled by Calendar Control. Initial trial dates may only be scheduled by: Appearing at Civil Term Day – Notices for Civil Term Day will be mailed to all counsel and parties to a case. If you have not received a notice and would like to schedule a matter for Civil Term Day, please see the following link for information on Civil Term Day: Civil Term Day Info Through the Online Scheduling System (OSS) using the following link: OSS Info. Please note that OSS is only available to Virginia attorneys.
Page 1 | Calendar Control Updates
Adjournment & Extension Requirements
All requests to continue a trial or to set a date certain for a motion or other hearing must be directed to the Calendar Control Judge.
All requests for continuance of a trial or for the setting of a date certain for a motion or other hearing must be directed to the Calendar Control Judge.
Page 1 | Procedures for Requesting Continuances & Setting Dates
The party seeking a continuance must arrange a conference call with the opposing side before calling Calendar Control, or, if the opposing side is uncooperative, send twenty-four hours' written notice stating the call date and time and the reason for the appearance.
The party requesting the continuance must make arrangements with the opposing side to be on a conference call prior to calling into Calendar Control. If the opposing side is not cooperative, twenty-four hours written notice must be sent to the opposing side stating what date and time the moving party will be calling into Calendar Control and the reason for the Calendar Control appearance.
Page 1 | Procedures for Requesting Continuances & Setting Dates
Criminal continuance motions are not placed on the docket; the requesting party must make arrangements to see the Calendar Control Judge.
Motions for continuance in a criminal case are not placed on the docket. The party requesting the continuance must make arrangements to see the Calendar Control Judge.
Page 1 | Continuance in a Criminal Case
Once a civil case has been set for trial, a continuance of the trial date will be granted only for good cause.
The Judges of the Fairfax Circuit Court believe that the maintenance of strict calendar control leads to a more expeditious and efficient administration of justice. As a result, once a case has been set for trial, a continuance of that trial date will be granted only for good cause.
Page 1 | Continuance in a Civil Case
An extension of time to file a transcript must be approved by the Court of Appeals of Virginia.
Extension of time to file a transcript must be approved by the Court of Appeals of Virginia. Rule 5A:3(b), 5A:8(a); Ref: Jordan vs. Price, 3 VA. App.672, 353 S.E.2d 168 (1987)
Page 1 | File Transcript or Written Statement of Facts. Rule 5A:8
A Supreme Court judge may extend the transcript filing deadline upon a motion filed within 60 days of final judgment, for good cause shown.
Extension of time to file a transcript – A judge of the Supreme Court upon a motion filed within 60 days after entry of the final judgment may extend this time for good cause shown. Rule 5:5(a).
Page 1 | 2. File Transcript or written statement of facts
A Court of Appeals judge may extend the transcript filing deadline for good cause on a motion filed within 60 days after final judgment.
Extension of time to file a transcript – A judge of the Court of Appeals upon a motion filed within 60 days after entry of the final judgment may extend this time for good cause shown. Rule 5A:8(a)
Page 1 | 3. File Transcript or Written Statement of Facts. Rule 5A:8
A calendar control request must disclose whether a substantially similar request was previously made and how the Court ruled on it.
Has a substantially similar request previously been made? □ No □ Yes, on __________________ How did the Court rule on the previous request?
Page 1 | PART ONE – TO BE COMPLETED BY THE PARTIES
The requesting party — not Judges' Chambers — is responsible for arranging the conference call with the opposing side and the Calendar Control Judge, using the Calendar Control number 703-246-2221.
It is the responsibility of the party requesting the continuance to arrange the conference call between themselves, the opposing side, and the Calendar Control Judge. Judges' Chambers cannot set-up the conference call for Calendar Control. The telephone number for Calendar Control is 703-246-2221.
Page 1 | Procedures for Requesting Continuances & Setting Dates
If the opposing side endorses the Calendar Control Order Form, the moving party may appear without the opposing side, but endorsement does not improve the chance of a continuance, which is granted only for good cause shown.
If the opposing side agrees with the continuance request, they may endorse the Calendar Control Order Form and the moving party would be able to submit the endorsed Calendar Control Order Form to Judges' Chambers prior to the telephone call and the moving party would be able to speak with the Calendar Control Judge without the opposing side. The fact that all counsel of record and/or pro se parties have endorsed the form and that only one attorney is calling in does not in any way improve the chance that the continuance will be granted. The continuance will only be granted for good cause shown.
Page 1 | Procedures for Requesting Continuances & Setting Dates
Chambers Communication Rules
Requests for an ASL interpreter or CART must be made to the Interpreter Coordinator by phone or email at least three weeks before the hearing.
For an American Sign Language (ASL) interpreter or CART only, contact the Interpreter Coordinator directly at (703) 246-2221 or CCRInterpreterRequest@FairfaxCounty.gov Requests for an American Sign Language (ASL) interpreter or CART should be made at least three (3) weeks in advance of the hearing date.
Page 1 | PROCEDURES FOR REQUESTING A COURT APPOINTED INTERPRETER FOR A CIVIL PROCEEDING IN CIRCUIT COURT
If you previously had an interpreter appointed by a lower court or are represented by counsel, you must contact the Interpreter Coordinator at (703) 246-2221 to arrange an interpreter at least two weeks before the hearing.
it is the responsibility of you or your counsel to notify the Interpreter Coordinator at (703) 246-2221 to arrange for an interpreter to be present at your hearing. Requests for interpreters should be made at least two (2) weeks prior to the hearing date.
Page 1 | PROCEDURES FOR REQUESTING A COURT APPOINTED INTERPRETER FOR A CIVIL PROCEEDING IN CIRCUIT COURT
Calendar Control is handled only telephonically, and questions should be directed to Judges' Chambers at 703-246-2221.
Calendar Control is only handled telephonically. If you have any questions concerning Calendar Control, please contact Judges' Chambers at 703-246-2221.
Page 1 | Calendar Control Updates
Calendar Control Judges hear continuance and emergency matters beginning at 8:30 a.m. on weekdays, and anyone wishing to appear telephonically must call Judges' Chambers by 8:45 a.m.
The Calendar Control Judges are available beginning at 8:30 a.m. each morning (Monday through Friday except for holidays) to hear continuance requests and emergency matters. Anybody wishing to appear (telephonically) before the Calendar Control Judge must call Judges' Chambers by 8:45 a.m.
Page 1 | Calendar Control Time Availability
The Note to Clerk function is not for formal requests such as changing a firm or email address; those require a letter or praecipe.
No, the Note to Clerk function is less formal a request than a praecipe. For formal requests, like changing a firm address or changing an email address, please use our normal practice of sending a letter or praecipe. The Note to Clerk function would be the wrong method for seeking a system-level change in contact information.
Page 1 | Frequently Asked Questions
An eFiler who submitted without the proper sealed designation may promptly call the Clerk's Office at 703-246-4111.
An eFiler who discovers they submitted without the proper "Sealed" designation, can promptly call our office at 703-246-4111.
Page 1 | Frequently Asked Questions
In civil cases, parties or counsel must notify the Interpreter Coordinator at (703) 246-2221 to arrange interpreters at least two weeks before the hearing.
If you previously had an interpreter appointed by a lower Court, or if you are represented by counsel, it is the responsibility of you or your counsel to notify the Interpreter Coordinator at (703) 246-2221 to arrange for an interpreter to be present at your hearing. Requests for interpreters should be made at least two (2) weeks prior to the hearing date.
Page 1 | Civil Proceedings
In criminal cases, request interpreters at least two weeks in advance by contacting the Interpreter Coordinator at (703) 246-2221 with the defendant's name, case number, hearing date, and interpreter type.
To request an interpreter, please contact the Interpreter Coordinator in the Docketing Division at (703) 246-2221. You should provide the Defendant’s name, the case number, the date of the hearing, and the type of interpreter needed. A request for an interpreter should be made at least two (2) weeks in advance of the hearing date.
Page 1 | Interpreters in Court
In criminal cases, request ASL or CART interpreters at least three weeks in advance by contacting the Interpreter Coordinator at (703) 246-2221.
To request an American Sign Language (ASL) interpreter or CART (Communication Access Real-time Translation) please contact the Interpreter Coordinator directly at (703) 246-2221. Requests for an American Sign Language (ASL) interpreters or CART should be made at least three (3) weeks in advance.
Page 1 | Interpreters in Court
Parties must contact the Court of Appeals to learn cover and binding requirements for the appendix and brief.
Contact Court of Appeals for cover and binding requirements.
Page 2 | 6. File appendix and opening brief. Rules 5A:19, 20 & 25
Proof of notice to the opposing side must be emailed to Judges' Chambers at CCRCalendarControlNotice@fairfaxcounty.gov.
Proof of notice to the opposing side should be emailed to CCRCalendarControlNotice@fairfaxcounty.gov.
Page 1 | Procedures for Requesting Continuances & Setting Dates
The Note to Clerk section allows communication with the Clerk's Office as if standing at the counter.
The Note to Clerk section allows you to communicate with the Clerk's Office just as if you were standing at our counter.
Page 1 | Frequently Asked Questions
FSX can be contacted at 888-529-7587, a 24/7 helpline, for further assistance.
Please contact FSX at 888-529-7587, which is a 24/7 helpline, if you need further assistance in such a situation.
Page 1 | Frequently Asked Questions
For live technical support from FSX, call 1-888-529-7587.
Yes. For live, technical support from FSX call 1-888-529-7587.
Page 1 | Frequently Asked Questions
For jail visits, contact CCRInterpreterRequest@FairfaxCounty.gov for Spanish interpreters.
For incarcerated Defendant’s requiring Spanish interpreters, please contact CCRInterpreterRequest@FairfaxCounty.gov Attn: Lindsay Wilhelm.
Page 1 | Interpreters for Jail Visits
Completed civil interpreter request forms may be emailed to CCRInterpreterRequest@FairfaxCounty.gov (or dropped off at Chambers Suite 501).
Once the forms have been completed, they may be dropped off at the 5th Floor Chambers Suite 501 or emailed to: CCRInterpreterRequest@FairfaxCounty.gov
Page 1 | Procedures for Requesting a Court Appointed Interpreter for Civil Proceedings
Questions about civil appeals may be directed to the Case Status Team at (703) 691-7320, press 3, 1, 3.
For questions or more information, please contact the Case Status Team at (703) 691-7320 press 3, 1, 3.
Page 1 | Civil Appeals - Notices of Appeal to the Court of Appeals of Virginia and the Supreme Court of Virginia
If a mandatory judicial conference is held (usually May and September), contact the Clerk's Office for actual Term Day dates.
In the event that a mandatory judicial conference is being held (usually May and September), contact the Clerk's Office for actual Term Day dates.
Page 1 | Exceptions
Interpreter request forms are available in Judges' Chambers, Suite 501, or by email request to CCRInterpreterRequest@FairfaxCounty.gov (Attn: Form Request).
Copies of these forms are available in Judges' Chambers, Suite 501 or may be requested by sending an email to CCRInterpreterRequest@FairfaxCounty.gov Attn: Form Request.
Page 1 | PROCEDURES:
Clerk's Office staff may answer questions about filing procedures but cannot give legal advice or explain the law.
The staff in the Clerk's Office cannot give legal advice and cannot tell anyone how to handle an appeal. They may answer questions about filing procedures, but they cannot explain the law or help you decide what to do.
Page 3 | Important Notice About Legal Advice