Fairfax County Circuit Court Electronic Filing Rules

Applies to

Request for court appointed interpreter

Completed interpreter request forms must be submitted to the Interpreter Coordinator at Judges' Chambers Reception, Suite 501 or by email at least two weeks before the hearing.

Submit the completed forms to the Interpreter Coordinator, at Judges' Chambers Reception, Suite 501 or submit via email to CCRInterpreterRequest@FairfaxCounty.gov Please submit forms at least two (2) weeks prior to the hearing date.

Required

Always

Electronic filing is optional and not mandatory for any court user.

eFiling is provided as a convenience to the residents of the 19th Judicial Circuit and the legal community and is not mandatory for any court user.

Required

Always

Using the eFiling system requires compliance with the Clerk's guidelines and acceptance of third-party portal registration terms; failure to accept them may bar access to the system.

By using the Court's eFiling system (System) you are agreeing to comply with the following operational guidelines. The guidelines established by the Clerk are in addition to any terms and conditions you may be subject to as part of the registration process on the eFiling portal, which is operated by a third party. If you do not accept those terms and conditions - as well as these guidelines - access to the Fairfax eFiling system may not be permitted.

Required

Always

Users of the eFiling system must acknowledge the User Guidance and Privacy Policy and Rule 1:17 of the Rules of the Supreme Court of Virginia, and accept all terms of use.

BY USING THE SYSTEM, USERS ACKNOWLEDGE AND AGREE THAT THEY HAVE READ AND UNDERSTAND THIS USER GUIDANCE, INCLUDING THE PRIVACY POLICY, AS WELL AS RULE 1:17 OF THE RULES OF THE SUPREME COURT OF VIRGINIA, AND THEY ACCEPT ALL OF TERMS OF USE.

Required

Always

eFiling system users must use their actual identity, provide true and current information and keep it updated, have authority when acting for another person or entity, and consider all laws, contracts, and fiduciary duties for materials submitted.

System Users represent and warrant that they: • Are using their actual identity. • Will provide only true, accurate, current, and complete information. • Will maintain and promptly update the information provided, to ensure it remains true, accurate, current, and complete. • If accessing or using the System on behalf of another person or legal entity, represent and warrant that they have the authority to do so. • Will consider all laws, contracts, and fiduciary duties inherent in materials submitted through the system.

E-filing System users must comply with all applicable statutes and court rules, and may not use the System in violation of any law, including the Fair Credit Reporting Act.

When using the System, users are responsible for complying with all applicable statutes, as well as rules and policies of the Supreme Court of Virginia and the Fairfax Circuit Court. Further, the System shall not be used in a manner contrary to, or in violation of any applicable federal, state, or local law, rule, or regulation, including and without limitation to, the Fair Credit Reporting Act (15 U.S.C.A. 1681, et seq.).

All e-filing System users must take the available training, and Court personnel will only assist with general inquiries, not technical, software, or hardware support.

All users shall take the training available to ensure they are using the System in the most efficient and effective manner. While Court personnel are available to assist with general inquiries about the System, they are not equipped to offer technical support or software or hardware assistance to System users.

Applies to

Orders

The Calendar Control Judge schedules hearings rather than conducting them and, absent extraordinary circumstances, does not enter orders; orders must be filed in the Clerk's Office for routing as a daily order to a Judge.

The Calendar Control Judge schedules matters for hearings rather than conduct the hearing itself. Absent extraordinary circumstances, the Calendar Control Judge does not enter orders during Calendar Control. Orders should be filed in the Clerk's Office for routing as a daily order, with the file, to a Judge.

Applies to

Calendar control order form

The Calendar Control Order Form must be submitted to Judges' Chambers either by dropping off the original printed form or by emailing it to CCRCalendarControlNotice@fairfaxcounty.gov.

The Calendar Control Order Form must be submitted to Judges Chambers, either by dropping off the original, printed form, or by emailing the form to Judges Chambers at CCRCalendarControlNotice@fairfaxcounty.gov.

Fairfax Circuit Court offers optional electronic filing for new and existing civil cases and existing criminal cases.

Fairfax Circuit Court offers customers the option to electronically file into new and existing Civil Law cases, and existing Criminal cases.

Pleadings may still be filed in person at the courthouse, by courier service, or by mail.

No. You can still file your pleadings in-person at the courthouse, by courier service or mail.

Oversized documents or certain other filings may be best submitted in person at the Courthouse.

NOTE: Oversized documents or certain other filings may be best suited for submission in-person, at the Courthouse.

Pleadings and other documents may be uploaded to the FSX portal in Word or PDF format for e-submission.

Internet access allows you to upload pleadings and other documents in Word or as a PDF, to the FSX portal for e-submission to the Fairfax Circuit Court Clerk's Office.

Filings may be made in person or mailed to the Fairfax Circuit Court at 4110 Chain Bridge Road, Suite 319, Fairfax, VA 22030.

In-person or by mailing them to Fairfax Circuit Court, 4110 Chain Bridge Road, Suite 319, Fairfax, VA 22030.

Notarized or e-notarized documents are eligible for e-filing submission.

Yes. Notarized or e-notarized documents, are eligible for eFiling submission.

Pleadings may be e-signed in any manner consistent with the Rules of the Virginia Supreme Court.

You may e-sign your pleading in any manner that comports to the Rules of the Virginia Supreme Court.

eFiling availability is being rolled out in phases by litigation case type, with the Clerk announcing activation for each case type.

eFiling is being deployed on a phased-in schedule, by litigation case type. The Clerk will announce when eFiling is activated for specific case types as the phases progress.

Physical (in-person) filing remains available during normal court business hours and may be more appropriate for oversized documents.

The ability to physically file documents at the Court during normal court business hours will remain, and may be more appropriate for some cases or document types such as oversized documents.

The Circuit Court Clerk's Office may implement and manage an electronic filing process for civil and criminal cases.

It is hereby ORDERED that the Circuit Court Clerk's Office may implement and manage an electronic filing process; and will provide guidance on the scheduling, e-filer access training and procedures, and any other requirements as appropriate.