Hampton Circuit Court, Virginia Chambers Communication Rules

CRITICAL

To set other matters, including motions, pretrial conferences, and pendente lite hearings, contact the assigned Court’s Executive Assistant for a date.

All other matters (i.e., motions, pretrial conferences, pendente lite hearings) shall also be set by contacting the Executive Assistant for the assigned Court for a date.

CRITICALCriminal cases

A defendant incarcerated at sentencing must contact the Clerk’s Office after release for information about establishing a payment plan.

If incarcerated at the time of sentencing, the defendant upon his/her release shall contact the Clerk’s Office for information on establishing a payment plan.

CRITICAL

Do not transmit motions, pleadings, notices, or other documents to Executive Assistants without leave of court or prior approval.

No motions, pleadings, notices, or other documents are to be transmitted to the Executive Assistants without leave of court or otherwise prior approval.

CRITICAL

Civil case motions must be set with the Executive Assistant for the Part where the case is scheduled.

Consistent with Virginia Supreme Court Rule 4:15 – All civil case motions will be set with the Executive Assistant for the Part in which the case is scheduled.

CRITICAL

Contact

Letter fax

Lock-up must immediately fax the executed capias to the Circuit Court Criminal Division so the defendant can be placed promptly on the docket.

Lock-up will fax the executed capias to the Criminal Division of the Circuit Court, immediately, so that a defendant is placed on the docket promptly.

CRITICAL

Do not copy Executive Assistants or Court staff on electronic messages unless Court staff initiated the message and instructed a reply, or the communication was otherwise authorized in advance.

Do not include the Executive Assistants or Court staff on any electronic messages unless said message is initiated by Court staff with instructions to respond by return message or otherwise authorized in advance.

WARNING

Contact

Phone to clerk

Defense counsel must call the Docket Coordinator to obtain a bond-hearing date.

Defense counsel will call the Docket Coordinator to obtain a date.

WARNING

Do not include Executive Assistants on messages to the Docket Coordinator unless the Executive Assistant authorizes it.

Do not include the Executive Assistants on messages for the Docket Coordinator unless authorized by that Executive Assistant.

WARNING

Protracted bench trial dates must be coordinated in advance with the assigned Part.

Protracted Bench Trials dates will need to be coordinated in advance of the duty docket with the Part that the case is assigned to.

WARNING

Contact the Executive Assistant of the assigned Part to coordinate a protracted sentencing date.

Please contact the Executive Assistant of the Part that the Sentencing will be heard to coordinate a protracted sentencing date.

WARNING

Contact the Judges' office to set or cancel a court hearing.

To set or cancel court hearing, contact Judges' office.

WARNING

After a praecipe is filed, counsel and unrepresented parties are requested to coordinate available dates and contact the assigned Court’s Executive Assistant to set the trial date or a hearing on an exception.

After the praecipe is filed, the Clerk will forward a letter to all counsel and/or unrepresented parties requesting that they coordinate their available dates and contact the Executive Assistant for the assigned Court to set the trial date or a hearing on any exception.

WARNING

For emergency matters, contact the Judge's Executive Assistant assigned to the case.

For emergency matters, you will need to contact the Judge's Executive Assistant that is assigned to the case.

WARNING

Contact the Executive Assistant of the assigned Part to coordinate a motion-to-suppress date.

Please contact the Executive Assistant of the Part that the case is assigned to coordinate a date.

WARNING

Civil cases are set by praecipe, and the Judges' secretary handles scheduling issues.

Civil cases set by praecipe (Judges' secretary handles all scheduling issues).

WARNING

Contact

Email to chambers

Do not email the Executive Assistant unless prior approval has been obtained.

Do not email the Executive Assistant without prior approval.

WARNING

Contact

Email to clerk

If a jury is no longer needed, the parties should email the listed court personnel as soon as possible to withdraw the request to impanel it, ideally at least 48 hours before the jury start date.

If a jury is not necessary after the Jury Status Check Hearing, the parties will email, as soon as possible, ideally no less than 48 hours prior to the jury start date, the following people to withdraw the request to impanel the jury: (1) the Executive Assistant of the part in which the jury is assigned, (2) the Court Administrator, (3) the Jury Coordinator, and (4) the Criminal Division of the Clerk's Office.

WARNING

Do not transmit motions to Executive Assistants without prior authorization.

Do not transmit any motions to the Executive Assistants without prior authorization.

WARNING

In the event of tardiness, attorneys and parties must notify the respective

In the event of tardiness, attorneys and parties must notify the respective

INFO

Contact

Phone to clerk

Phone

(757) 727-6105

The Clerk's Office is open from 8:30 a.m. to 4:00 p.m. and lists (757) 727-6105 as its phone number.

Clerk's Office Hours 8:30AM - 4:00PM PHONE (757) 727-6105

INFO

Contact

Phone to clerk

Phone

727-6105

Call the Criminal Clerks for matters requiring immediate attention or when other information is needed.

The Criminal Clerks will receive and respond to phone calls when matters arise which need immediate attention, or other information is needed.

INFO

Contact the Clerk's Office for account creation, maintenance, support, or questions.

For account creation, maintenance, support, and questions, please contact the Clerk's Office.