Loudoun General District Court, Virginia Chambers Communication Rules

CRITICAL

Contact

Phone to clerk

If default judgment is not found appropriate, the requesting party must check the case-status website or call the Clerk's Office to learn whether the case was reset and to review posted issues; no notice will be sent.

The burden rests with the requesting party to check the case status information available on the Virginia Judicial System case information website (or in the alternative, call the Clerk's Office) to see if the case has been reset for another date and the comments posted regarding any potential defective issues or lacking evidence. No notice will be sent to the requesting party.

CRITICAL

A proceeding may not be recorded without the presiding judge's knowledge and consent.

No recording of a proceeding in the Court may occur without the knowledge and consent of the presiding judge.

CRITICAL

Counsel may use the courtroom recording system if available, but must provide their own media and notify the courtroom clerk before the hearing begins.

Counsel are free to make use of the courtroom recording system, if available, for the audio recording of a hearing. However, counsel must provide their own media (e.g., CD, DVR, DVRW, etc.) and notify the courtroom clerk prior to commencement of the hearing.

CRITICAL

You must promptly inform the Court of any address change while a payment agreement is in effect.

You must inform the Court promptly of any change of address during the term of any payment agreement.

CRITICAL

The Court will not consider substantive ex parte communications from a party.

Any ex parte communication with the Court by a party that is substantive in nature will not be considered by the Court.

CRITICAL

The Court will not recognize a request for non-administrative action made solely by email, letter, or another informal written communication.

Requests for non-administrative court actions will not be recognized if made solely by means of an e-mail, letter or other informal written communication to the Court.

CRITICAL

Contact

Email to clerk

Counsel seeking the defendant’s in-person presence at a bail or bond hearing must request it through the Clerk at least 24 hours beforehand, by email to the listed addresses or by filing a written request at the Clerk’s Office.

If counsel of record desires the in-person presence of the defendant, a request for the same must be made via the Clerk no less than 24 hours prior to the bail or bond hearing. Such a request should be made via email to caclark@vacourts.gov and nisom@vacourts.gov or a written request may be filed at the Clerk's Office.

WARNING

Contact

Phone to clerk

A defendant may contact the Clerk’s Office by phone to request a first continuance of a traffic infraction, or make the request at the Clerk’s Office window.

Up until ten (10) days before the first scheduled traffic court date, traffic infractions (only) may be continued by a defendant, through the Clerk's Office by phone or at the Clerk's Office window.

WARNING

Any special accommodation requests should be made through the Clerk's Office no less than ten (10) days prior to a hearing; and further the requestor is to check with the Clerk for confirmation three (3) business days after the request is made.

Any special accommodation requests should be made through the Clerk's Office no less than ten (10) days prior to a hearing; and further the requestor is to check with the Clerk for confirmation three (3) business days after the request is made.

WARNING

As a best practice, the party or counsel should notify the Clerk in writing as soon as possible and at least 10 days before a hearing, then check for confirmation 3 business days after requesting an interpreter.

It is a best practice for the party or counsel of record to notify the Clerk's Office of a language interpretation need in writing as soon as possible, and in no event less than ten (10) days prior to a hearing; and further to check with the Clerk for confirmation three (3) business days after the request is made.

WARNING

The Clerk will not notify counsel or the parties of the Court’s PDR decision; the parties must check the online Virginia Judicial System Case Information website for the case’s status or scheduling.

The Clerk will not contact counsch or the parties to notify counsel or the parties of the Court's PDR decision; rather, the responsibility rests with the parties to verify the status or scheduling of case via the online Virginia Judicial System Case Information website (www.courts.state.va.us).

WARNINGCriminal cases

You must promptly inform the Court of any address change while a payment agreement is in effect.

You must inform the Court promptly of any change of address during the term of any payment agreement.

WARNING

Submitting parties must check with the Clerk's office to learn how the proposed order was addressed.

Responsibility rests on the submitting parties to check back with the Clerk's office to determine if the proposed order has been granted, denied or addressed in another manner.

INFO

Parties are encouraged to consult the Clerk about available potential hearing dates.

Parties are encouraged to consult with the Clerk about the availability of potential hearing dates.

INFO

If a case is active in the court, counsel may ask the Clerk's Office to arrange an in-person or telephonic interpreter for a proceeding related to that case.

Counsel may contact the Clerk's Office to request the use of an in person or telephonic interpreter if there is an active case pending in the court. Any such use must be related to the case in question.

INFO

A written request to the Clerk for an administrative act or duty may be made by letter or equivalent communication.

f. Any written request to the Clerk for performance of an administrative act or duty may be made by letter or the equivalent communication.

INFO

Parties are encouraged to consult the Clerk's Office about filing requirements, fees, or process requests before filing.

c. Parties are encouraged to consult with the Clerk's Office regarding filing requirements, fees or other process related requests prior to filing.

INFO

The presiding judge may permit alternative recording methods upon request.

Upon request, alternative recording methods may be permitted, in the discretion of the presiding judge.