Chelan County Superior Court Document Filing Requirements

CRITICAL

Applies to

Transmission record or coversheet

Each transmission record or coversheet must state the date and time it was sent.

Each transmission record or coversheet shall indicate the date and time sent.

CRITICAL

Applies to

Automatic temporary restraining order

Upon filing a Summons and Petition in a dissolution or parenting plan case, the court must issue an Automatic Temporary Restraining Order using Exhibit D to LSPR 94.04.

Upon the filing of a Summons and Petition in any dissolution or parenting plan case, the court shall issue an Automatic Temporary Restraining Order, for which no fees will be imposed, using the form set forth in Exhibit D to LSPR 94.04.

CRITICAL

Applies to

Video deposition

When presenting a video deposition, a written deposition must also be filed.

When presenting video depositions, a written deposition must also be filed.

CRITICAL

Applies to

Proposed order

A proposed order delivered in person or by mail must include a cover sheet stating the scheduled hearing date and time and the name of the proposing party.

(i) Hard Copies. When delivering in person or by mail. The submitting party shall attach a cover sheet to the order including the date and time of the scheduled hearing and the name of the party proposing the order.

CRITICAL

Applies to

Proposed temporary orders

When scheduling a show cause hearing, self-represented parties must give the Clerk copies of proposed temporary-order pleadings that have been pre-approved by one of the listed professionals.

All self-represented parties, at the time of scheduling a show cause hearing, must provide the Clerk copies of pleadings which the party proposes to submit to the court as temporary orders that have been pre-approved by the Chelan County Family Court Navigator, a Chelan County Court Facilitator, Douglas County Court Facilitator, Limited License Legal Technician, or private attorney. Such proposed pleadings shall include Temporary Orders, Temporary Parenting Plans/Residential Schedules, Temporary Order of Child Support, etc, where applicable.

CRITICAL

Applies to

Stipulation to arbitrator

If the parties stipulate to an arbitrator, they must complete and return the separate stipulation form.

Complete the separate "Stipulation to Arbitrator" form and return it to the Arbitration Administrator.

CRITICAL

Applies to

Statement of assets and liabilities

In family law cases, counsel must jointly provide the judge with a Statement of Assets and Liabilities in the specified form, including each party’s valuations and proposed distribution.

In family law cases, counsel shall also jointly prepare and provide to the assigned judge a Statement of Assets and Liabilities in the form of Exhibit B to CCLR 94.04, included herein. The matrix shall include each party's opinion as to the values of all of the assets and liabilities, and proposed distribution.

CRITICAL

Applies to

Electronically filed document

The filing party must keep a printed copy with original signatures and make it available for inspection upon request by another party or the Court.

A printed copy of the electronically filed document with original signatures shall be maintained by the filing party and made available for inspection by other parties or the Court upon request.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted to Court Administration at least three court days before the hearing, by hard copy or email.

(2) Proposed Orders. Proposed orders shall be submitted to Court Administration at least three (3) court days prior to the scheduled hearing either by delivering a hard copy or email.

CRITICAL

Applies to

Arbitrator information sheet

An arbitrator applicant must complete an information sheet using the Court-prescribed form.

A person desiring to serve as an arbitrator shall complete an information sheet on the form prescribed by the Court.

CRITICAL

Applies to

Application

A person seeking placement on a GAL or CV registry must submit the court’s current application form.

Each person requesting to be listed on a GAL, or CV registry shall submit an application on the current form provided by the court.

CRITICAL

Applies to

Gal cv fee request

GAL/CV fee requests submitted to the court must contain time records distinguishing investigative/legal, administrative/clerical, and travel time.

All fee requests by the GAL/CV submitted to the court shall contain time records, which distinguished investigative/legal, administrative/clerical, and travel time and shall also be served upon the parties.

CRITICAL

Applies to

Presentence report

A defendant's presentence report requesting a sentence outside the standard range must outline proposed programs and identify available community resources for implementing them.

The defendant's presentence report which requests a sentence outside of the standard range shall outline any proposed programs, specifically state, among the other details, what community resources are available for implementation of the program.

CRITICAL

Applies to

JIS search form

This form must be filed by both parties at the Court Facilitator's Office at least three days prior to scheduled hearing for entry of final orders.

This form must be filed by both parties at the Court Facilitator's Office at least three days prior to scheduled hearing for entry of final orders.

CRITICAL

Applies to

Final order

A party who appears in a covered proceeding must complete the program unless exempted by the court, and a final residential or parenting plan order requires proof of completion unless the court orders otherwise.

Mandatory. Each party who files an appearance in a proceeding of the types described above in Section (1) shall complete the program unless exempted by the court. No final order approving any residential or parenting plan shall be entered without proof of completion of such education program by the parents or legal guardians unless otherwise ordered by the court.

CRITICAL

Applies to

Income information section

If maintenance, fees, costs or debts are at issue and child support is NOT an issue this entire section should be " =3 completed.

If maintenance, fees, costs or debts are at issue and child support is NOT an issue this entire section should be " =3 completed.

CRITICAL

Applies to

Proposed order

When directed to draft orders after an oral decision in a non-trial proceeding, counsel or an unrepresented party must present the proposed orders within 30 days, or as soon thereafter as the court’s schedule permits if a presentment hearing is required.

(h) Time Limit for Reducing Court's Oral Decision to Writing in Non-Trial Proceedings. In all cases where the Court has issued an oral decision and one or both counsel or unrepresented party has been directed to draft orders for the Court's signature, the proposed orders shall be presented within thirty (30) days or as soon thereafter as possible given the Court's schedule if a presentment hearing is required.

CRITICAL

Applies to

Evidence on external storage device

Evidence on the referenced storage devices must not be filed with the Superior Court Clerk unless accompanied by an Order Converting Device to an Exhibit.

Evidence submitted in any form referenced in this rule shall not be filed with the Superior Court Clerk unless it is presented with an Order Converting Device to an Exhibit.

CRITICAL

Applies to

New civil and domestic case filing

Each new civil or domestic case filing must include a Case Information Cover Sheet prepared and submitted by the filing party.

Each new civil and domestic case filing shall be accompanied by a Case Information Cover Sheet prepared and submitted by the party filing said new civil or domestic case.

CRITICAL

Applies to

Revision motion

A revision motion must be noted in accordance with Civil Rules 6 and 7.

The Motion for Revision shall also be noted in accordance with Civil Rules 6 and 7.

CRITICAL

Applies to

Notice of hearing

A self-represented party's non-contested-calendar hearing notice must include pre-approved proposed final pleadings, including the listed documents, or the case will not be placed on the calendar.

Note for Non-contested Calendar- Without Attorney (Self-represented). A notice of hearing on the non-contested calendar by a self-represented party shall be accompanied by pleadings which the party proposes to submit to the court as final orders that have been pre-approved by the Chelan County Family Court Navigator, a Chelan County Court Facilitator, Douglas County Court Facilitator, a Limited License Legal Technician, or private attorney. Such proposed pleadings shall include Findings of Fact and Conclusions of Law or Waiver of same signed by all parties, Final Divorce Order, Parenting Plan and/or Residential Schedule, Child Support Worksheets, Order of Child Support, and a Residential Time Summary, where applicable. The Clerk shall not place any case on the non-contested calendar upon application by any self-represented party unless it is accompanied by the party's pre-approved, proposed pleadings.

CRITICAL

Applies to

Financial declaration

If either party seeks maintenance or child support, both parties must complete the financial declaration in Exhibit A to IR 94.04.

If one of the parties is seeking maintenance or child support, both parties shall complete the financial declaration contained in Exhibit A to IR 94.04.

CRITICAL

Applies to

Action document

Must include

caption

Action documents must have a special caption below the case number identifying the Clerk's action and section, and must state the specific requested action with particularity in the body.

Pleadings or other papers requiring action on the part of the Clerk of the Court (other than filing, stamping, docketing and placing in the court file) shall constitute action documents. Action documents shall include a special caption directly below the case number on the first page such as "Clerk's Action Required" with the section # indicated. The specific action required of the Clerk shall be stated with particularity in the body of the pleading or other paper requiring action on the part of the Clerk.

CRITICAL

Applies to

Brochure registration pamphlet

The Clerk must provide the initiating party a program brochure for service on parties, describing the program, contact information, costs, and how to request a registration-fee waiver or deferral.

The Clerk of the court shall provide the current brochure/registration pamphlet to the initiating party for service upon all parties against whom relief is sought describing the program including contact telephone numbers, addresses, statement of costs, and an explanation of how to request a waiver or deferral of the program registration fee.

CRITICAL

Applies to

Affidavits briefs and arguments

When relying on deposition transcripts, interrogatories, or requests for admission, counsel’s affidavits, briefs, and arguments must cite them by page and line.

(m) (1) Where pages of deposition transcripts, interrogatories, or requests for admission are a part of the evidence relied upon, counsel's affidavits, briefs and arguments must cite the deposition transcripts, interrogatories, and requests for admission by page and line.

CRITICAL

Applies to

Note for trial setting and initial statement of arbitrability

When the party noting the matter for trial setting has reason to know that it or another party has limited English ability, the party must indicate on the Note for Trial Setting and Initial Statement of Arbitrability that an interpreter is needed.

If a party noting the matter for trial setting: (a) has a limited ability to speak or understand the English Language, or (b) knows, or after reasonable inquiry has reason to believe, that any other party to the action has limited ability to speak or understand the English Language, the party noting the matter for trial shall indicate on the Note for Trial Setting and Initial Statement of Arbitrability that an interpreter is needed.

CRITICAL

Applies to

Records submitted as evidence

When relying on multi-page records, counsel must number every submitted page and cite the records by page number.

(2) Where the evidence relied on consists of multiple pages of records, such as medical, counseling, employment, or other similar voluminous records, counsel shall number all pages submitted and cite to the records by page number.

CRITICAL

Applies to

Note for motion

The party noting a hearing must indicate on the Note for Motion that an interpreter is needed if that party or another party has limited English ability, including when the filer learns of another party’s limitation after reasonable inquiry.

If a party noting the matter for hearing: (a) has a limited ability to speak or understand the English Language, or (b) knows or, after reasonable inquiry has reason to believe, that any other party to the action has limited ability to speak or understand the English Language, the party noting the matter for hearing shall indicate on the Note for Motion form that an interpreter is needed.

CRITICAL

Applies to

Promissory note

The original promissory note must be filed with the Clerk before judgment is signed, unless there is proof of loss or destruction.

No judgment on a promissory note will be signed until the original note has been filed with the Clerk, absent proof of loss or destruction.

CRITICAL

Applies to

Notice of employment

Attorneys not appointed by the court must file the notice of employment with the Clerk and note it for a hearing.

(e)(1) Attorneys representing defendants in criminal cases, except when appointed by the court, must serve prompt written notice of their employment upon the prosecuting attorney and file the same with the Clerk of the Court, and note the same for a hearing.

CRITICAL

Applies to

Withdrawal of consent

Before entry of a Final Divorce Order, a party may withdraw consent or waiver in a written filing and must file a response to the petition at the same time.

Before a Final Divorce Order is entered, a party may withdraw any consent or waiver previously given. Withdrawal shall be in writing and filed with the court. The party withdrawing consent or waiver shall also file a response to the petition at the same time.

CRITICAL

Applies to

Award

All exhibits offered during the hearing must accompany the award and be filed with the Clerk.

(b) Exhibits. All exhibits offered during the hearing shall accompany the award and be filed with the Clerk.

WARNING

Applies to

Objection

An objection filed with the court should include alternate proposed language.

Any objection filed with the court should include alternate proposed language.

WARNING

Applies to

Materials filed in violation

The court may strike materials filed in violation of the evidence-submission requirements.

(3) Any materials filed in violation of this rule may be stricken by the court.

WARNING

Applies to

Stipulation to arbitrator

The stipulation form includes a statement that the arbitrator was contacted jointly and agrees to serve.

ARBITRATOR HAS BEEN CONTACTED JOINTLY AND AGREES TO SERVE.

WARNING

Applies to

Health care expense information

Omit the health-care expense section if health care is fully covered.

5.6 HEALTH CARE. (Omit if fully covered)

WARNING

Applies to

Transcript

If findings, conclusions, and a proposed judgment are presented more than 20 days after the oral decision, the presenting party must prepare and file a transcript if the court requests one.

In the event that said findings of fact, conclusions of law and the proposed judgment are presented to the court in excess of twenty (20) days of the court's oral decision, the party presenting such findings of fact, conclusions of law and proposed judgment shall, if requested by the court, prepare and file a transcript of the court's oral decision.

WARNING

Applies to

Motion submission

The documents should include a Note for Motion, the motion and supporting documents.

The documents should include a Note for Motion, the motion and supporting documents.

WARNING

Applies to

Financial declaration

Convert gross pay to monthly wages using the stated multiplier for the pay frequency, or list the amount directly if paid monthly.

If you are paid on a weekly basis, multiply your weekly gross pay by 4.3 to determine your monthly wages and salaries. If you are paid every two weeks, multiply your gross pay by 2.15. If you are paid twice monthly, multiply your gross pay by 2. If you are paid once a month, list that amount below.

WARNING

Applies to

Monthly expense information

Calculate monthly expenses for the post-separation future based on the anticipated residential schedule for the children.

Monthly expenses for myself and _dependents are: (Expenses should be calculated for the future, after separation, based on the anticipated residential schedule for the children.)

WARNING

Applies to

Income information

If either party’s income is disputed, state the monthly income believed to be correct and explain below.

3.6 If the income of either party is disputed, state monthly income you believe is correct and explain below:

INFO

Applies to

Financial declaration

Estimating the other party's income information is optional.

(Estimate of other party's income information is optional.)

INFO

Applies to

Immediate order pleadings

Parties submitting pleadings for immediate orders do not have to obtain pre-approval.

(½) Self-represented Immediate Orders. Parties shall not be required to obtain pre-approval of pleadings submitted for immediate orders.

INFO

Applies to

Note for motion

The Exhibit B Note for Motion form may be used, and sections that do not apply to the motion may be deleted before filing.

Attached as Exhibit B to this Rule is an example form of a Note for Motion that may be used for Chelan County causes. Any sections of Exhibit B that do not apply to the particular motion may be deleted from the form prior to filing.