Island County Superior Court Document Filing Requirements

CRITICAL

Applies to

Trial brief or memorandum of authorities

Each party in a civil trial must prepare a trial brief or memorandum of authorities addressing the issues and supporting authorities.

In all civil trials, each party shall prepare a trial brief or memorandum of authorities containing the issues involved and the authorities supporting the same.

CRITICAL

Applies to

Proposed order or similar document

A party or lawyer appearing virtually who wishes to submit an original order or similar document for signature at the hearing’s conclusion must submit it through the Clerk’s office as described in LCR 54(f)(4).

If a party or lawyer is appearing virtually (i.e., via Zoom) and wishes to submit an “original” Order or similar document for the judge’s signature at the conclusion of the hearing, the presenting party or lawyer shall submit the proposed order or other document through the Clerk’s office as more particularly described in LCR 54(f)(4), below.

CRITICAL

Applies to

Notice of conflict dates

Conflict dates may be limited to previously scheduled vacations and trial dates only.

Conflict dates shall be limited to previously scheduled vacations and trial dates.

CRITICAL

Applies to

Settlement conference documentation

The parties must provide the settlement conference judge with documentation clearly stating the issues at least two judicial days before the conference.

The parties shall provide documentation clearly stating the issues involved to the settlement conference judge at least two (2) judicial days prior to the settlement conference.

CRITICAL

Applies to

Notice of readiness

The matter will not be brought before the judicial officer until a party files a Notice of Readiness.

The matter will not be brought before the Judge or judicial officer until a Notice of Readiness is filed by any party.

CRITICAL

Applies to

Reviewing judge notice

The reviewing judge must make the written notice state that the complaint or grievance has potential merit and request a written response from the guardian ad litem.

If the reviewing judge determines that the complaint or grievance has potential merit, the reviewing judge shall inform the guardian ad litem in writing within thirty 30 calendar days of receiving the complaint or grievance that a complaint or grievance has been brought against him or her which has potential merit and request the guardian ad litem to make a written response to the complaint or grievance within twenty (20) calendar days.

CRITICAL

Applies to

Motion

The parties may agree on a court-approved GAL or Court Visitor, subject to court approval; otherwise, they must bring a motion, which may suggest a confirmed-available candidate, and if an appointee declines, the parties must select another using the same process.

(a) Equitable Distribution of Workload. The parties may agree to appointment of a specific guardian ad litem or Court Visitor from the court-approved list, subject to the Court’s approval; and if they do not agree, the party or parties shall bring a motion before the Court for a guardian ad litem or Court Visitor to be appointed, which motion may suggest a proposed candidate from the court-approved list that the movant has confirmed is available to serve. A guardian ad litem/Court Visitor has the right to decline to serve in a particular case. If a guardian ad litem/Court Visitor declines to serve, the parties shall select a different guardian ad litem, using the same selection process by which the preceding guardian ad litem was selected.

CRITICAL

Applies to

Judge copy

A judge’s copy must identify itself as a judge’s copy, or similarly, and show the judge’s name and hearing date and time on the first page’s upper right-hand corner.

Judge’s copies shall have the words “Judge’s Copy,” or similar designation placed in the upper right-hand corner of the first page, the judge’s name, and the date and time of the hearing.

CRITICAL

Applies to

Acceptance of appointment

A guardian who changes their name must obtain an order for new letters and file a new-name acceptance to receive new letters of guardianship.

If a guardian changes their name, they must obtain an order for new letters and file an acceptance of appointment under the new name to receive new letters of guardianship.

CRITICAL

Applies to

Disclosure of bankruptcy or criminal history

Each proposed guardian must submit the required Disclosure of Bankruptcy or Criminal History using Form GDN ALL 002.

All proposed guardians must submit a Disclosure of Bankruptcy or Criminal History as provided under RCW 11.130.085. Form GDN ALL 002 shall be used.

CRITICAL

Applies to

Motion for revision

A motion to revise a commissioner’s decision in a protection order case must use Washington State Court Form PO 110.

If a motion for revision of a commissioner’s decision is being made in a protection order case, the moving party shall use Washington State Court Form PO 110.

CRITICAL

Applies to

Certification

Attorneys anticipating appointment to represent indigent adults in criminal cases must file a certification of compliance with CrR 3.1(f) with the Island County Clerk.

Attorneys who anticipate being appointed to represent adult, indigent persons in criminal cases must comply with CrR 3.1(f) by filing a certification of compliance with the Island County Clerk.

CRITICAL

Applies to

Administrative appeal record

A transcript must be filed in addition to any video conference or audio tape filed as part of an administrative appeal record.

Any video conference tapes or audio tapes shall have a transcript filed in addition to the video or audio tape.

CRITICAL

Applies to

JIS request form

Before requesting any temporary order, the petitioner must file the applicable JIS request form with the Clerk under seal and include the listed parties' names and dates of birth.

Prior to any request for a temporary order, including emergency orders under RCW 11.130.215, the Petitioner shall file a JIS request form (using the applicable form on the Superior Court website) with the Clerk under seal, providing the names and dates of birth of the following parties: (A) Petitioner(s); (B) any adult residing the Petitioner's home; (C) Minor's Parent(s); (D) Any adult residing in the Parents' homes; (E) proposed guardian(s); (F) any adult residing in the proposed guardian's home.

CRITICAL

Applies to

Notice of appeal

An appeal from removal from the registry must be made by written notice to the Presiding Judge.

A guardian ad litem who has been removed from the registry may appeal to the Superior Court bench by written notice to the Presiding Judge within ten (10) calendar days of receipt of a written notice of removal from a registry.

CRITICAL

Applies to

Exhibit list

Each exhibit set submitted to the Clerk must include a hard-copy exhibit list and an electronic MS Word or compatible version prepared by the submitting party.

(B) Each set of exhibits shall be submitted to the Clerk with an exhibit list in hard copy and an electronic MS Word (or compatible) version prepared by the submitting party.

CRITICAL

Applies to

Motion for reconsideration

A reconsideration motion must state the specific CR 59(a) grounds and supporting arguments and authorities; omission may lead to summary denial before a response is required.

A motion for reconsideration must set forth the specific grounds identified in CR 59(a) for reconsideration, and the arguments and authorities in support thereof. The failure to identify the specific grounds upon which the motion is made may result in the summary denial of the Motion before the opposing party or counsel is required to respond.

CRITICAL

Applies to

Motion for revision

A motion to revise a commissioner’s decision must be made pursuant to RCW 2.24.050.

A motion for revision of a commissioner’s decision shall be made pursuant to RCW 2.24.050.

CRITICAL

Applies to

Exhibit list

The submitting party's exhibit list must include the pre-assigned exhibit numbers and a short description for the Clerk's master exhibit list.

The submitting party shall include the pre-assigned numbers as described in LCrR 6(g)(1) above, as well as a short description of the exhibit that party intends the Clerk to use on the master exhibit list.

CRITICAL

Applies to

Objection to minor guardianship

A person entitled to notice who objects to appointing a minor guardian must promptly file and serve a completed Form GDN M 301 on all other persons entitled to notice.

Any person entitled to notice under RCW 11.130 who objects to the appointment of a minor guardian shall promptly file and serve on all other persons entitled to notice a completed “Objection to Minor Guardianship”, (Form GDN M 301).

CRITICAL

Applies to

Exhibit list

The exhibit list must include the pre-assigned exhibit numbers and a short description for the Clerk’s master exhibit list.

(D) The submitting party shall include the pre-assigned numbers as described in LCR 39(e)(1) above, as well as a short description of the exhibit that party intends the Clerk to use on the master exhibit list.

CRITICAL

Applies to

Written review report

The department must prepare a written review report for the review hearing.

A written review report shall be prepared by the department and shall be filed and served on all counsel and parties not less than ten (10) calendar days prior to the review hearing.

CRITICAL

Applies to

E filing or telefax transmittal sheet

Every e-filing transmission must include a transmittal sheet, and e-filing or telefax transmittal sheets must list each document’s title and page count.

However, in addition to the requirements of a telefax transmittal sheet contained in GR 17(b)(2), a transmittal sheet shall also be required for all e-filing transmissions. The e-filing or telefax transmittal sheet shall contain the title and number of pages for each document sent in the transmission.

CRITICAL

Applies to

Motion response reply

Motions, responses, and replies must identify their supporting evidence with particularity in the body of the pleading.

The evidence on which motions, responses and replies are based shall be identified in the body of the pleading with particularity.

CRITICAL

Applies to

Motion for reconsideration

A reconsideration motion in a protection order case concerning a judge’s or commissioner’s decision must use Washington State Court Form PO 100.

If a motion for reconsideration of a decision made by a judge or commissioner is being made in a protection order case, the moving party shall use Washington State Court Form PO 100.

CRITICAL

Applies to

Proposed parenting plan and child support worksheets

Before submission to the court, an unrepresented party’s proposed parenting plan and child support worksheets must be reviewed and initialed by the Court Facilitator or, if unavailable, the Juvenile Court Administrator.

If a party is not represented by counsel, the unrepresented party’s proposed parenting plan and child support worksheets shall be reviewed and initialed by the Court Facilitator, or, if the Court Facilitator is not available, by the Juvenile Court Administrator before submission to the Court.

CRITICAL

Applies to

Final documents

If a motion is granted in whole or in part, the moving party must prepare and present necessary written findings, conclusions, and orders within fifteen days unless the Court orders otherwise.

If a movant’s motion is granted in whole or in part, the moving party shall be responsible to prepare and present any written findings, conclusions, and orders necessary as a result of the decision within fifteen days, unless the Court orders otherwise.

WARNING

Applies to

Note for calendar form

Parties must use the note-for-calendar form available on the Superior Court website.

The parties shall utilize the note for calendar form on the Superior Court website.

WARNING

Applies to

Screening documents

Clerk's Office), and return all three documents to that office for screening.

Clerk's Office), and return all three documents to that office for screening.

WARNING

Applies to

Complaint

A GAL’s complaint about registry or appointment matters must be written, given to the Court Administrator, and addressed under LGALR 7.

(d) Procedure to Address Complaints. Any complaints made by a guardian ad litem regarding registry or appointment matters shall be written and given to the Court Administrator and addressed in accordance with LGALR 7.

WARNING

Applies to

Notice of removal

Notice of a guardian ad litem’s removal from a county registry must be sent to the Office of Administrator of the Courts after the appeal process concludes or expires.

Notice of removal of the guardian ad litem from a county’s registry shall be sent to the Office of Administrator of the Courts after the guardian ad litem’s appeal process has concluded or expired.

WARNING

Title 26 guardians ad litem must provide proof of re-certification every three years.

Proof of re-certification is required for Title 26 guardians ad litem every three (3) years.

WARNING

Applies to

Probate proceeding

In all cases in which any probate proceeding is filed or commenced; the filing party shall contemporaneously file a copy of the applicable death

In all cases in which any probate proceeding is filed or commenced; the filing party shall contemporaneously file a copy of the applicable death

WARNING

Registry applicants must provide proof that they successfully completed the trainings required by Title 11 and/or Title 26.

All applicants to the guardian ad litem/Court Visitor registry must provide proof of successful completion of guardian ad litem/Court Visitor trainings as required by Title 11 and/or Title 26.

WARNING

Applies to

Proposed order

A presenting party who wants a rejected proposed order returned must submit a self-addressed, stamped envelope with the order; otherwise, the order will be destroyed.

If a proposed order submitted in this manner is rejected, the proposed order will be destroyed unless the presenting party submits a self-addressed, stamped envelope at the time the proposed order is delivered.

WARNING

Applies to

Deposition testimony

Deposition testimony connected with a motion need not be published unless challenged and good cause is shown; depositions used this way must remain unopened and outside the court file unless the Court orders otherwise.

Deposition testimony in connection with a motion shall not require publication unless a challenge is made and opposing party shows good cause for such publication. Depositions used in this fashion shall remain unopened and not a part of the court file unless otherwise ordered by the Court.

WARNING

Applies to

Appeal

The appeal must state its basis.

state the basis for the appeal.

INFO

Applies to

Jurisdictional testimony

When a qualifying decree or final order is entered, an attorney for either party may present jurisdictional testimony using the applicable court form.

If a decree or final order is entered under RCW 26.09 by joinder, agreement or default, an attorney representing the petitioner or the respondent may present jurisdictional testimony pursuant to a “Request for Entry of Decree and Declaration of Jurisdictional Facts” using the applicable form on the Superior Court website.

INFO

Applies to

Final documents

With some exceptions, self-represented parties may ask the Court Facilitator to present their final documents using the applicable Request for Entry form.

With some exceptions, self-represented parties may request that the Court Facilitator present their final documents using the above-referenced “Request for Entry” form.