Jefferson County Superior Court Chambers Communication Rules

CRITICAL

The parties must confirm the hearing date with the arbitrator one week before the hearing.

Parties must confirm the hearing date with the arbitrator one week prior to hearing.

CRITICAL

The parties must notify the arbitrator of any settlement reached before the scheduled hearing, following LCAR 4.4.

Parties must notify arbitrator of a settlement reached prior to the scheduled hearing date in accordance with LCAR 4.4.

CRITICAL

Contact

Email

The court administrator’s email is the required email destination for proposed orders submitted for the court’s consideration.

Proposed orders for consideration by the court and not to be filed, shall be presented to the court at least 24 hours prior to the scheduled hearing via email to courtadmin@co.jefferson.wa.us.

CRITICAL

Any party may present a judgment on an award ex parte to the judge, but must give notice in accordance with MAR 6.3.

A judgment on an award shall be presented ex parte to the judge by any party, on notice in accordance with MAR 6.3.

CRITICAL

A Guardian ad Litem or Court Visitor must not have ex parte contact with a judicial officer in a matter in which they are appointed or serving.

The Guardian ad Litem/Court Visitor shall not have ex parte contact with any judicial officer involving in a matter in which they are appointed or serving.

CRITICAL

If the notice cannot be filed with the arbitrator before the hearing, the plaintiff must notify the arbitrator by telephone, fax, or email before the hearing and file and serve the written notice within five court days after settlement.

Where the notice cannot be filed with the arbitrator before the arbitration hearing, the plaintiff shall notify the arbitrator of the settlement by telephone, fax or email prior to the hearing, and the written notice shall be filed and served within five court days after the settlement.

CRITICAL

A volunteer Guardian ad Litem must not have ex parte contact with a judicial officer in a matter in which they are appointed or serving.

The volunteer Guardian Ad Litem shall not have ex parte contact with any judicial officer involving a matter in which they are appointed or serving.

CRITICAL

Contact

Email to clerk

Before trial, a party expecting to mark more than 10 exhibits must email the exhibit list to the clerk.

Prior to trial,when either party will be requiring more than 10 exhibits to be marked, an Exhibit List in MS Word format shall be emailed to the Clerk.

CRITICAL

Contact

Email to clerk

The exhibit list in MS WORD must be emailed to the clerk.

An exhibit list in MS WORD shall be email to the clerk.

CRITICAL

An arbitrator must immediately notify the Court Administrator if refusing to serve or if a stated ground for disqualification exists.

An arbitrator must notify the Court Administrator immediately if refusing to serve or if any cause exists for the arbitrator’s disqualification from the case upon any of the grounds of interest, relationship, bias or prejudice set forth in CJC Canon 3(c) governing the disqualification of Judges.

CRITICAL

Contact

Phone to clerk

Attorneys awaiting a verdict must keep the clerk informed of a telephone number where they can be reached.

Attorneys awaiting a verdict shall keep the clerk advised of where they may be reached by telephone.

CRITICAL

Counsel must immediately notify the court administrator if a case settles or will not proceed to trial as scheduled; violations may result in costs or sanctions.

It shall be the obligation of counsel in all cases to immediately notify the court administrator when a case is settled or otherwise will not come on for trial as scheduled. The court may assess actual costs or other sanctions for a violation of this rule.

WARNING

Contact

Phone

Failure to confirm a settlement conference may result in terms or sanctions at the Court’s discretion.

Failure to confirm may result in the imposition of terms and/or sanctions as the Court may deem appropriate.

WARNING

Contact

Phone to clerk

Phone

360-385-9125

Call the Clerk's Office in advance to obtain permission before sending a single fax transmission over 20 pages during regular business hours.

To send single transmissions exceeding twenty (20) pages during regular business hours (8:30 a.m. to 4:30 p.m. Monday - Friday), you must have permission from the Clerk's Office. (Please call in advance).

WARNING

The parties must contact the court administrator to request a special setting for a contested pretrial motion requiring more than 10 minutes of argument per side or evidence or testimony, but the court may deny the request.

The parties shall contact the court administrator to specially set a motion hearing that will require more than 10 minutes of oral argument per side or will require the introduction of evidence and/or testimony. The court reserves the right to deny a party’s request for special setting.

WARNING

Contact

Phone

If a particular judge or commissioner is required, counsel must call the court administrator to confirm attendance; calendars may change without notice, and failing to confirm may result in the matter not being heard.

Motion calendars or dockets are subject to change without notice. If a particular judge or commissioner is required for a hearing, counsel must call the court administrator to confirm the attendance of that judge or commissioner on that particular docket. The judicial officer assigned for each calendar may be found here: https://www.co.jefferson.wa.us/169/Superior-Court-Calendars. Failure to confirm availability can result in the matter not being heard.

WARNING

Failure to confirm the hearing with the arbitrator may result in the cancellation of hearing at the arbitrator's discretion.

Failure to confirm the hearing with the arbitrator may result in the cancellation of hearing at the arbitrator's discretion.

INFO

Contact the clerk’s office for information about accessing older or confidential records.

Contact the clerk’s office for information regarding access to older or confidential records.

INFO

Contact

Email to clerk

For e-filing information and registration, contact the clerk by email at countyclerks@co.jefferson.wa.us.

For information and registration for e-filing, contact countyclerks@co.jefferson.wa.us

INFO

1)“Liquidfile”- electronic filing- contact the clerk’s office to facilitate set up.

1)“Liquidfile”- electronic filing- contact the clerk’s office to facilitate set up.

INFO

Contact the clerk to arrange transmission of the digital record.

Contact the clerk to arrange transmission of digital record.

INFO

Parties responsible for pursuing a remedy may contact the clerk for direction.

Responsibility to pursue a remedy rests with the parties, who may contact the clerk for direction.

INFO

The parties may contact the Court Administrator to schedule a settlement conference date.

The parties can communicate with the Court Administrator about setting a date

CRITICAL

Phone

360-385-9395

Settlement conferences must be confirmed in person or by contacting the Superior Court office at the listed email address or phone number, no earlier than 48 hours and no later than noon one court day before the conference.

All settlement conferences must be confirmed in person, by telephoning the Superior Court office at courtadmin@co.jefferson.wa.us or 360-385-9395 no later than 12:00 noon one court day before the mandatory settlement conference, but no earlier than 48 hours in advance.