San Juan County Superior Court Chambers Communication Rules

CRITICAL

Contact

Phone to clerk

For an emergency ex parte matter that cannot be heard on a regular calendar, counsel or a self-represented party must call Superior Court Administration or the Clerk’s office to arrange an alternative time.

If parties have an emergency matter that cannot be considered at one of the regularly scheduled ex parte calendars, counsel or a self-represented party shall call Superior Court Administration or the Clerk’s office to schedule emergency ex parte presentation to the Court at an alternative time based on the Court’s schedule.

CRITICAL

Adult criminal sentencings must be specially set based on the parties’ schedules and confirmed with Superior Court Administration under LCrR 7.2(a).

Sentencings for adult criminal offenders shall be specially set, depending upon schedules of the parties and as confirmed with Superior Court Administration per LCrR 7.2(a).

CRITICAL

Parties presenting an ex parte matter on the record must give the County Clerk and Superior Court Administration at least one hour’s advance notice.

Parties wishing to present an ex parte matter on the record shall give notice at least one hour in advance to the County Clerk and Superior Court Administration.

CRITICAL

Contact

Phone

Phone

(360) 370-7480

The moving party must confirm a summary judgment motion by telephone with Superior Court Administration within the stated window before the hearing.

Confirmation shall be made by telephone to Superior Court Administration’s office at (360) 370-7480 no earlier than seven (7) or later than two (2) court days prior to the hearing.

CRITICAL

Tuesday special-set hearings require prior approval from court administration.

1:30 pm: Special set hearings (prior approval required from court administration)

CRITICAL

Contact

Phone

Phone

(360) 370-7480

Parties must confirm by telephone with Superior Court Administration that trial will proceed, calling between seven and two court days before the scheduled trial date.

It shall be the responsibility of the parties to confirm that their trial will proceed on the scheduled trial date. Confirmation shall be made by telephone to Superior Court Administration’s office (360) 370-7480 no earlier than seven (7) or later than two (2) court days prior to the scheduled trial date.

CRITICAL

The prosecuting attorney’s office must notify Superior Court Administration immediately when an application is filed.

The office of the prosecuting attorney shall notify Superior Court Administration immediately upon the filing of an application, and the time and place of the hearing shall be set by Superior Court Administration at the earliest date compatible with the foregoing factors.

CRITICAL

Superior Court Administration must be notified immediately if a case with an assigned trial date settles or will not be tried for any reason.

Notice shall be given immediately to Superior Court Administration if any case which has been assigned a trial date is settled or will not be tried for any reason whatsoever.

CRITICAL

Each party shall inform the Clerk, Superior Court Administration, and each other, by 12:00 noon two court days before trial if they reasonably expect to offer more than 50 exhibits between their case in chief and rebuttal.

Each party shall inform the Clerk, Superior Court Administration, and each other, by 12:00 noon two court days before trial if they reasonably expect to offer more than 50 exhibits between their case in chief and rebuttal.

CRITICAL

Hearings involving a visiting judge must be specially set, with the parties coordinating through both courts’ administrators as directed.

All hearings involving a visiting judge shall be specially set, and the parties shall coordinate scheduling through the Court Administrators for San Juan County Superior Court and the Superior Court of the visiting judge, as directed.

WARNING

Contact

Phone

The court will make an effort to return calls within 24 hours, but parties should allow several days to obtain special-set hearing dates.

Effort will be made to return calls within 24 hours; however, please assume obtaining special set hearing dates may take several days and plan accordingly.

WARNING

Modification motions are set on the regular dependency calendar, held on the second and fourth Mondays at 2:00 p.m., or specially set through Superior Court Administration in coordination with counsel and unrepresented parties; motions expected to take more than 15 minutes must be specially set.

Any such motion shall be set on a regular Dependency hearing calendar, which occur on the 2nd and 4th Mondays of each month at 2:00p.m., or shall be specially set through Superior Court Administration in coordination with all counsel and unrepresented parties. If a motion is expected to take more than fifteen (15) minutes, it shall be specially set.

WARNING

Media members must ask before recording a remote proceeding, although recording is presumptively allowed.

Members of the media must ask to record the audio or video of a remote proceeding, but such recording is presumptively allowed, consistent with GR 16 related to media recording of an in-person proceeding.

WARNING

If Superior Court Administration cannot be reached, please contact the Clerk’s Office for assistance. The Clerk’s Office will not provide special set hearing dates.

If Superior Court Administration cannot be reached, please contact the Clerk’s Office for assistance. The Clerk’s Office will not provide special set hearing dates.

WARNING

Remote-hearing information for protection-order hearings is provided directly to the parties and their counsel or advocates, and to others upon request to Court Administration; it is not posted on the Court’s website.

Remote hearing information for these hearings will not be posted on the Court’s website; rather, remote hearing information will be provided directly to the parties and their counsel/advocates and to others upon request to Court Administration.

WARNING

Contact

Phone

For assistance, contact Superior Court Administration by phone; its office is not available for walk-ins and is open Monday through Friday during the stated hours, except legal holidays.

Office hours for Superior Court Administration are 8:00 a.m. to 12:00 noon and from 1:00 p.m. to 5:00 p.m., Monday through Friday, except on legal holidays. However, the Superior Court Administration Office is not available for walk-in assistance. Please call or email for assistance.

WARNING

If the parties intend to combine sentencing with a change of plea, they should specially set the matter through Superior Court Administration unless the Court determines there is sufficient time on a specific Criminal Motion Calendar.

If the parties intend to proceed to sentencing at the same time as a change of plea, the matter should be specially set through Superior Court Administration unless the Court determines that there is sufficient time on a specific Criminal Motion Calendar.

WARNING

Counsel and litigants should direct questions about the local rules to Superior Court Administration or the County Clerk.

Counsel and litigants should direct questions about the local rules to Superior Court Administration or County Clerk.

INFO

When court rule or law permits ex parte relief, counsel may submit a request to the Clerk’s office for presentation to the Court.

Where ex parte relief is permitted by court rule or law, counsel may submit a request for ex parte consideration to the Clerk’s office for presentation to the Court without payment of an ex parte fee.

INFO

Counsel and litigants should direct questions about the local rules to Superior Court Administration or the County Clerk.

The current local rules are posted on the San Juan County Superior Court website. Counsel and litigants should direct questions about the local rules to Superior Court Administration or County Clerk.

INFO

No permission from Superior Court Administration is required to set matters on the Civil Law and Motion Calendar.

No permission is required from Superior Court Administration to set matters on this calendar.

INFO

Counsel and litigants should direct local-rule questions to Superior Court Administration or the County Clerk.

Counsel and litigants should direct questions about the local rules to Superior Court Administration or the County Clerk.