Portage County Circuit Court, Wisconsin
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Limits & Logistics
Document Limits
Courtesy Copies
Motion, Brief, Affidavit
- Simultaneously with Efiling and Service
Adjournments
- The Court will reasonably evaluate motions to adjourn the scheduling conference when legitimate issues involve late discovery, additional investigation, or the defendant’s or victims’ rights.
- A stipulated request to continue a trial date requires the parties’ consent in writing or on the record and good cause.
- A non-stipulated continuance request must be made by motion, heard, and supported by good cause.
- +11 more
Request must include
Communication
Page & Word Limits3 rules
(3) No filings shall exceed 15 pages in length. A "filing" means the fax cover sheet and all subsequent pages thereafter.
- Fax filing
- Up to 15 pages
Facsimile transmissions to the judiciary shall not exceed six (6) pages, including the fax cover sheet unless the individual judge permits otherwise.
- Facsimile transmission
- Up to 6 pages
Absent Court approval, movant and responding briefs are limited to 25 pages and reply briefs to 10 pages, excluding the listed material; the Court may extend the limits on motion and for good cause.
- Movant brief
- Up to 25 pages
- Responding brief
- Up to 25 pages
- Reply brief
- Up to 10 pages
Excluded from page count
- •Caption
- •Table of contents
- •Table of authorities
- •Signature block
Court's wording
Absent Court approval, a movant’s brief must not exceed 25 pages, a responding brief must not exceed 25 pages, and a reply brief must not exceed 10 pages (excluding any caption, cover page, table of contents, table of authorities, and signature block). 3.6.02 The Court may disregard any briefs exceeding the permitted length or ones that contain non-standard typeface or margins to avoid compliance with this rule. On motion and for good cause, the Court may extend the page limits on the lengths of briefs.
Document Format Requirements20 rules
Parties shall use the Supreme Court forms and Portage County forms specified by these rules, or, where permitted, a substantial equivalent.
Non-e-filing parties may submit the listed documents, but they must comply with the rule or they will not be filed.
Court's wording
Non E-filing parties may submit letters, pleadings, motions, briefs, affidavits and other documents which shall conform to the provisions of this rule. If a document does not comply with this rule, it shall not be filed.
Only original wills will be accepted for filing with the court.
During any contested hearing, if a party wishes to refer to a document or photograph, the party must bring the original document (if there is an original) plus three copies.
If a party wishes to refer to a document or photograph during the hearing, the party must bring the original document (if there is an original) plus three copies.
In construction disputes, the contractor must bring the original and three copies of all written contracts and change orders for the job in dispute.
A jury-trial request must be filed in writing.
Court's wording
9.3.01 Requests for jury trials shall be filed in writing along with payment of the jury fee with the Office of the Clerk of Court no later than ten (10) calendar days after the pretrial conference.
(b) If the officer reaches an agreement with the defendant, the agreement shall be provided to the Court using a stipulation and order form.
Hearings are in person unless the Court approves otherwise; a video-appearance request must be made to the assigned official at least 48 hours beforehand and is granted only for compelling need.
Court's wording
All hearings are held in person unless otherwise approved by the Court. (1) A request to appear by video must be made to the assigned official at least 48 hours before the scheduled hearing. (2) Requests to appear remotely for these hearings will only be granted if the judicial official determines there is a compelling need.
One copy submitted by a self-represented litigant must not be stapled or bound, except by an easily removable method such as a paper clip or binder clip.
- Self-represented parties
Court's wording
(9) Self-represented litigants shall produce the original and copies of documents for filing. One copy shall not be stapled or otherwise bound, except by an easily removable method, such as a paper clip or a binder clip, in order to facilitate scanning into the CCAP Case Management application.
(5) Be double-spaced.
- Line spacing
- Double
(1) Be printed on 8 ½ x 11 inch paper;
- Paper size
- Letter
- Non-e filing document
(3) Any document submitted for Court Official signature shall leave a three-inch margin at the top of the first page. All subsequent pages shall leave a minimum half-inch top margin at the top of each page.
(2) All documents shall leave a minimum half-inch top margin at the top of each page. This header space is to ensure that the auto-stamp does not interfere with the content of the document when it is e-filed/scanned into the record.
- Margins
- Top 0.5 inches
- Non-e filing document
The Court may disregard any briefs exceeding the permitted length or ones that contain non-standard typeface or margins to avoid compliance with this rule.
Parties are required to use standard forms when available pursuant to Rule 2.8.02 of these local rules.
The court cannot view photos on cell phones or other media that cannot be made part of the court file.
(2) Evidence which is located on cell phones or electronic devices will not be considered unless the material is printed or saved on electronic media and admissible pursuant to the rules of evidence.
2.9.04 The Court may relieve self-represented litigants from some or all of the requirements of this rule.
- Self-represented parties
An officer or prosecutor may request a default judgment in writing when an individual fails to appear for the pretrial conference.
Court's wording
9.4.02 If an individual fails to appear for the pretrial conference, a default judgment shall be entered against the individual on the citations. The default judgment may be requested by an officer or prosecutor in writing.
Document Filing Requirements103 rules
(1) When making a request for video appearance, CCAP standard forms GF-306 (Request to Appear Remotely) and GF-307 (Order on Request to Appear Remotely) must be filed.
(2) In criminal cases, a defendant appearing remotely must also file CR-295 (Waiver of Right to Personal Appearance)
Unless a statute or court order permits otherwise, a filing must include a signed certification stating that all parties were served and identifying each recipient’s name and address and the date and method of service.
Court's wording
(10) Unless otherwise permitted by state statute or court order, include a certification signed by the party or an attorney for the party filing the document stating that a copy of the document has been served on all parties to the action, in accordance with applicable law, identifying the name and address of each party served and stating the date and method of service; and
Attorneys and parties who present legal arguments, briefs, affidavits, or any pleading are certifying to the court that any legal arguments are correctly cited, based on applicable law, and not frivolous in nature.
All attorneys and parties who use Generative Artificial Intelligence (GenAI), to prepare anything that is submitted to the court remain fully responsible for the accuracy and integrity of those submissions and must comply with Wis. Stat. §802.05(2)(a)-(d).
A motion must clearly state the requested relief, supporting legal authority, and supporting factual representations to be considered by the Court.
Court's wording
A motion filed in any matter must meet minimum requirements to be considered by the Court. The motion must contain a clear statement of the relief requested, the legal authority on which the motion is based, and the factual representations which support the motion.
A minor-settlement petition must state the specified facts, request appointment of a guardian ad litem, and include proposed orders appointing the guardian and approving the settlement.
- Document
- Minor settlement petition
Must include
- •Proposed order
Court's wording
A petition for approval of a minor settlement must identify facts supporting venue and state the age of the minor, the nature and extent of the injury giving rise to the claim, the circumstances leading to the injury and liability, considerations bearing on settlement, and the proposed distribution of the settlement funds. The petition must request the appointment of a guardian ad litem for the minor, and be accompanied by a proposed order appointing the guardian ad litem and proposed order approving the minor settlement.
All motions to compel discovery or for a protective order precluding or limiting discovery must be accompanied by an affidavit by the movant certifying that, after the movant in good faith has conferred or attempted to confer with the opposing party to resolve the discovery dispute without
A summary-judgment or dismissal motion must include supporting materials or a filed statement waiving the right to submit them.
Court's wording
A motion for summary judgment under Wisconsin Statute 802.08 and a motion for dismissal under Wisconsin Statute 802.06 shall include any brief or other supporting documents. If a movant does not desire to file a brief or other documents, a statement waiving his/her right to file such brief or other documents shall be filed.
The affidavit must recite the date(s) and time(s) of the conference(s) and the names of all parties participating in the conference(s).
Motions must be written and state grounds with particularity, a legal standard, and a factual basis; noncompliance may result in dismissal or refusal to schedule.
Court's wording
4.2.01 All motions must be in writing and state the grounds “with particularity”. See Wis. Stat. §971.30. (1) Motions must provide a legal standard and a factual basis for the relief requested. (2) Failure to follow this requirement may be grounds for dismissal of the motion. (3) The Court may also refuse to schedule the motion.
If a party identifies an expert witness, the party must also provide a report or summary of the expert’s testimony.
Before mediation is ordered, each party must complete the Parents Forever Seminar and file proof of completion.
Court's wording
In order to promote an environment that is conducive to mediation, and to provide the parties with information that may aid in a successful mediation, the Family Court Commissioner shall order mediation in all disputed custody or placement cases only after each party has completed the Parents Forever Seminar and filed with the court proof of completion.
The State is responsible for preparing an order referring the matter to the Court Commissioner.
A defendant asserting inability to pay restitution must file a financial disclosure of all income, assets, and expenses at least 48 hours before the hearing; CV-410A or another acceptable method may be used.
Court's wording
If the defendant intends to assert that they do not have the ability to pay restitution, they must file a written financial disclosure statement at least 48 hours before the restitution hearing which provides all sources of income, all assets, and all expenses. CCAP form CV-410A is an acceptable form to provide this information, though other methods may also be acceptable.
The parties must each file a parenting plan before a mediator will be assigned.
Support, family support, and maintenance orders must include the parties’ addresses, employers’ contact information, minor children’s names and birth dates, required statutory language, and specified payment details.
Court's wording
All orders which contain a provision for support, family support, or maintenance, shall contain the following: (1) The address of both parties. (2) The name, address, and phone numbers of the employers of the parties. (3) The name and birth date of any minor children. (4) The language required by Wisconsin Statute sections, including 767.225, 767.54, 767.511, 767.58, 767.75, 767.57. (5) A single payment amount and frequency along with a specific commencement date.
The moving party shall draft and submit a proposed order within 14 days of the hearing, under a 7-day hold and review, unless directed otherwise by the commissioner.
Unless otherwise submitted at the final hearing, and distributed by the court at the final hearing, within 30 days of the final hearing, the Petitioner shall file the judgment with attached agreement(s) (MSA, MPA, or arbitration decision).
(2) If a Guardian ad Litem has been appointed, the Court will not sign an ex parte order without input of the Guardian ad Litem.
(1) When real estate is involved, the legal description shall be required.
The findings of fact, conclusions of law and judgment shall include the last known address and earnings of each party, unless an updated Financial Disclosure Statement is on file and referenced.
(1) An ex parte order awarding custody of children to a party in a family court action will not be signed without a verified petition or affidavit stating substantial reasons why it is in the best interests of said children for the order to be signed.
Both parties must file a Financial Disclosure Statement and three months of income verification at least two working days before a hearing on a financial matter.
Court's wording
A Financial Disclosure Statement and verification of income for 3 months prior to the hearing date must be filed by both parties 2 working days in advance of any hearing concerning child support, maintenance, property division or any other financial matter, including but not limited to temporary order hearings, contempt hearings, final divorce hearings and hearings on motions to modify financial matters
A hard copy of the Divorce Annulment Worksheet shall be filed on or before the final hearing in all divorce or annulment actions.
(1) The completed worksheet shall be submitted to the assigned branch or commissioner assigned to the final hearing.
(2) If a marital settlement agreement is incorporated into the judgment, a copy of the marital settlement agreement shall be attached to all copies of the judgment.
(1) The order for appointment will indicate the allowed hourly rate.
Upon completion of the action the GAL shall submit a final bill to the Court itemizing time and expenses incurred and how much they have deposited to their trust account for this matter, any withdrawals made, and the total balance due.
The GAL must use the Portage County standard GAL order for payment form available on the Clerk of Court website.
Court's wording
(1) The GAL shall use the Portage County standard GAL order for payment form found on the Portage County Clerk of Court website, Guardian ad litems page, under the sub-heading Attorney Forms for Appointed GAL.
(1) The Court shall be notified when the amount of the fees and expenses reach the deposit amounts with such notice to include the estimated final billing to conclude the case.
Any attorney who accepts appointment as Guardian ad Litem (GAL) in a Chapter 48 or 938 matter must have on file with the Register in Probate documentation of compliance with Supreme Court Rule 35.01.
Plea Questionnaire/Waiver of Rights (JD-1735 for CHIPS & JIPS and JD-1737 for Delinquencies) forms shall be completed and filed by counsel with the court prior to or at the court hearing, when applicable.
GALs must comply with the cited statutes and file form JD-1799 before dispositional, change-in-placement, revision, sanction, and permanency-plan-review hearings.
Court's wording
GAL’s are required to comply with Wis. Stat. § 48.235(3) and Wis. Stat. § 938.235(3), and must file form JD-1799, a Statement of Guardian ad Litem before a dispositional hearings, change in placement hearing, revision hearing, sanction hearings and permanency plan review hearings.
The District Attorney’s office shall file the request for temporary physical custody along with a petition in order to generate a JV case file.
The Corp. Counsel office shall file the Request for Temporary Physical Custody and shall email the judicial assistant of the assigned branch for a date and time for the hearing.
Attorneys seeking permission to appear by video in juvenile or CHIPS cases must file forms GF-306 and GF-307 with at least 24 hours’ notice.
Court's wording
Attorneys seeking permission to appear by videoconferencing must file forms GF-306 (Request for Remote Appearance) and GF-307 (Order on Request for Remote Appearance) at least 24 hours notice for attorney appearance by video in juvenile / CHIPS cases.
If no objection is filed within the next 10 business days by the Guardian ad Litem, the Corporation Counsel will file the Order Terminating the Disposition Order for the court to sign.
Corporation Counsel will file the Request to Terminate Consent Decree/Dispositional Order along with a cover letter to put the Guardian ad Litem on notice to voice any objection to the request.
A designated representative of the Department of Health and Human Services shall prepare a court report in accordance to the mandates of §48.33 and §938.33, Wis. Stats.
For Chapter 48 cases, the Corporation Counsel office must file the Request for Case Closure in the CHIPS case.
Court's wording
The Corporation Counsel office shall file the Request for Case Closure in the CHIPS case for Chapter 48 cases, whereby the clerk shall schedule it for a hearing on the reserved time block for CHIPS case types.
The Case Closure Order shall be filed in the CHIPS case with copies sent to all parties.
Petitions for adult adoptions shall be filed in the Register in Probate/Clerk of Juvenile Court office in the petitioner’s county of residence.
The case file shall always indicate the child victim as the Petitioner even if the parent is petitioning on behalf of the minor child when the respondent is a minor.
Child abuse and/or harassment injunctions are only filed with the Register in Probate office as a JI case type if (1) the respondent is a minor, even if the petitioner is an adult, or (2) there is a pending CHIPS action involving the child victim.
If the Petitioner is an adult and the Respondent is a minor, then the respondent’s name shall be listed to reflect the child’s name in the caption.
- Document
- Caption
- Placement
- Caption
Petitions for minor adoptions shall be filed in the Register in Probate/Clerk of Juvenile Court office. The petitioner is responsible to ensure the petition is filed in the correct county of venue/jurisdiction.
Filing & Service rules
Electronic Filing Rules
Attorneys and high-volume filers must e-file; other parties are encouraged to e-file but may file paper documents under the rule.
Attorneys and high-volume filers are required to e-file documents. If a party is not a mandatory e-filer, the party is encouraged to electronically file documents, but may file paper documents pursuant to this rule.
Page 9 | 2.9.01
Attorneys and high-volume filers must e-file documents as provided by Wis. Stat. § 801.18.
Attorneys and high-volume filers are required to file documents by e-filing as provided in Wis. Stat. § 801.18.
Page 9 | 2.8 ELECTRONIC FILING RULES
Briefs and memoranda of law will not be accepted for filing by fax.
(4) Notwithstanding the preceding paragraphs, no briefs, or memoranda of law will be accepted by facsimile for filing.
Page 10 | 2.10.01
A deviation from the fax-filing rule is permitted only with express consent from the assigned judge and good cause, which the faxing party must demonstrate to the Clerk.
(5) In accordance with §801.16(2)(c), Wis. Stats. any deviation from this local rule will only be permitted upon receipt of express consent of the judge assigned to the case and only upon good cause shown. It is incumbent on the faxing party to demonstrate to the Clerk that a judge has granted express consent.
Page 10 | 2.10.01
E-filers must not submit filings by fax.
(1) E-Filers shall not submit any filings via facsimile.
Page 10 | 2.10.01
Documents must follow the applicable e-filing rules, while non-efiling parties may file in the Register in Probate office.
All documents must be filed in accordance with e-filing rules pursuant to Section 2.8 of these rules, and Wis. Stat. § 801.18. 6.2.01 Non-efiling parties may file documents in the Register in Probate office.
Page 21 | 6.2 FILING OF DOCUMENTS
In a Chapter 48 or 938 case, the stipulation and consent decree must be electronically filed 24 hours before the hearing.
In the event a consent decree is agreed upon in either a chapter 48 or 938 case, the stipulation and consent decree shall be electronically filed 24 hours before the hearing.
Page 29 | 6.10.02
Parties who e-file must comply with the court's e-filing rules.
E-filing parties are required to comply with these rules.
Page 9 | 2.8 ELECTRONIC FILING RULES
Self-represented litigants may fax pleadings and other papers to the Clerk of Circuit Court at 715-346-1236 only in compliance with Wis. Stat. § 801.16(2); noncompliant transmissions will not be filed.
(2) Self-represented litigants may file pleadings and other papers with the Clerk of Circuit Court via facsimile to 715-346-1236 only in accordance with the procedures established in §801.16(2), Wis. Stats. Transmissions that do not comply with this rule will not be filed.
Page 10 | 2.10.01
The Wisconsin Court E-filing System link is provided for electronic filing.
(1) To File electronically using the Wisconsin Court E-filing System link. https://www.wicourts.gov/ecourts/efilecircuit/index.jsp
Page 9 | 2.8 ELECTRONIC FILING RULES
The court encourages all parties to e-file pleadings and documents.
Portage County encourages e-filing of pleadings and documents by all parties.
Page 9 | 2.8 ELECTRONIC FILING RULES
Filing Timing and Cure Windows
A non-party participant must request a video appearance at least 48 hours before the scheduled hearing; approval is discretionary with the Court.
(3) Video appearances for non-party participants, such as public observers, must be requested at least 48 hours before the scheduled hearing, and may be approved in the discretion of the Court.
Page 8 | 2.5 VIDEO AND TELEPHONIC HEARINGS/MOTIONS
Requests to appear by video or telephone must be made at least 48 hours in advance.
Requests to appear via video or telephonically shall be made at least 48 hours in advance.
Page 8 | 2.5 VIDEO AND TELEPHONIC HEARINGS/MOTIONS
Exhibits may be filed before a hearing or trial, or pre-marked, only with Court approval; clerks may reject exhibits filed without permission.
Exhibits shall only by filed prior to a hearing or trial with the approval of the Court, although they may be pre-marked with approval of the Court. Clerks may reject exhibits filed without the Court’s permission.
Page 11 | 2.14.01
A party must object to the scheduling order within 10 days of mailing or it becomes final.
The scheduling order is final unless objected to within 10 days of mailing.
Page 13 | 3.2.01(5) Scheduling Conference
The non-moving party has 20 days after the movant’s brief is filed to file a response or written waiver, after which the response right is presumed waived and no further briefs will be accepted.
(1) The non-moving party shall have 20 days from the filing of the movant's brief within which to file a responsive brief or waive in writing the right to do so. If the non-moving party fails to file a brief or waiver of the same within the 20-day period, it shall be presumed that party has waived this right and the court shall accept no further briefs.
Page 14 | 3.4.02(1) Motions
Motions, including Daubert motions, must meet the assigned judge’s scheduling-order deadlines, and a party waives a motion not filed by its deadline.
Motions shall be filed in accordance with all deadlines specified in the scheduling order issued by the assigned judge. This includes any motions pursuant to Wis. Stat. § 907.02 (Daubert motions). Upon filing any motion, the moving party shall contact the court for a hearing date for the motion. Motions will only be scheduled for hearing when the movant contacts the court’s judicial assistant to schedule the hearing. If no motions are filed by the specified deadlines the party waives the right to file such motions.
Page 14 | 3.4.01 Motions
The movant has 5 days after the response brief is filed to file a reply or written waiver, after which the reply right is presumed waived and no further briefs will be accepted.
(2) The movant shall have 5 days from the filing of the non-moving party’s response brief within which a reply brief or waive in writing the right to do so. If the movant fails to file a reply brief or waiver of the same within the 5-day period, it shall be presumed that the movant has waived this right and the court shall accept no further briefs.
Page 14 | 3.4.02(2) Motions
A supporting brief for a motion other than summary judgment or dismissal must be served and filed at least 10 days before the scheduled hearing.
If a movant desires to file a brief in support of a motion, other than one for summary judgment or dismissal, the brief shall be served and filed at least 10 days prior to any scheduled hearing date.
Page 14 | 3.4.03 Motions
An opposition brief to a motion other than summary judgment or dismissal must be filed no later than 2 business days before the hearing, and an untimely brief may be disregarded.
If a movant desires to file a brief in support of a motion, other than one for summary judgment or dismissal, the brief shall be served and filed at least 10 days prior to any scheduled hearing date. Briefs in opposition to such motions must be filed no later than 2 business days prior to the hearing of the motion. Briefs filed in an untimely fashion may be disregarded by the court.
Page 14 | 3.4.03 Motions
Absent good cause, a motion to compel discovery must be filed within 90 days after the response was due if none was served, or after the response was served.
Absent good cause, a motion to compel discovery must be filed no later than ninety days after the date upon which the discovery response was due (if not discovery response was served) or the date the discovery response was served.
Page 15
The prosecutor is expected to file the criminal complaint at least three full business days before the initial appearance.
The prosecutor is expected to file a criminal complaint in every case no less than 3 full business days before the scheduled initial appearance.
Page 16 | 4.1.04
A party filing a motion must request a hearing date within 24 hours after filing.
4.2.02 A party filing a motion must contact the assigned court within 24 hours to request a date for hearing.
Page 17 | 4.2 MOTION PRACTICE
Daubert motions challenging an expert must be filed no later than 60 days before the final pretrial.
(c) Daubert motions challenging an expert must be filed no later than 60 days before the final pretrial.
Page 18 | 4.4 SCHEDULING ORDERS
Substantive motions, including motions to dismiss or suppress evidence, admit other acts evidence, or join cases, must be filed no later than 90 days before trial.
(d) Substantive motions, including motions to dismiss or suppress evidence, motions to admit other acts evidence, and motions to join cases must be filed no later than 90 days before the trial.
Page 18 | 4.4 SCHEDULING ORDERS
Proposed jury instructions and motions in limine must be filed no later than seven days before the final pretrial.
(a) Proposed jury instructions and motions in limine must be filed no later than 7 days before the final pretrial.
Page 18 | 4.4 SCHEDULING ORDERS
Expert and citizen witnesses must be disclosed no later than 90 days before the final pretrial.
(b) Expert and citizen witnesses must be disclosed no later than 90 days before the final pretrial. If a party identifies an expert witness, the party must also provide a report or summary of the expert’s testimony.
Page 18 | 4.4 SCHEDULING ORDERS
A defendant asserting inability to pay restitution must file the financial disclosure statement at least 48 hours before the restitution hearing.
If the defendant intends to assert that they do not have the ability to pay restitution, they must file a written financial disclosure statement at least 48 hours before the restitution hearing which provides all sources of income, all assets, and all expenses.
Page 20 | 4.8 RESTITUTION HEARINGS
A defendant who needs more than 60 days to pay must apply to the Clerk of Court’s Office for a payment plan within 30 days of sentencing.
If the defendant needs more than sixty (60) days to pay, he/she shall apply for a payment plan with the Clerk of Court’s Office within thirty (30) days of the sentencing hearing.
Page 20 | 4.6 UNPAID FINES / FORFEITURES
Required documents must be filed before the hearing.
Documents required shall be filed prior to the hearing.
Page 21 | 6.2 FILING OF DOCUMENTS
Documents and exhibits for the Court's consideration must be filed at least 2 working days before the hearing.
All documents or exhibits to be considered by the Court must be filed at least 2 working days in advance of the hearing.
Page 22 | 5.2.09
A party present at the hearing may request a new hearing by filing a written request with the judge’s assistant within the applicable 20-day period and immediately sending a copy to the opposing party.
Any party who was present at the hearing has the right to have the assigned judge hold a new hearing by filing a written request with the judge’s assistant, with a copy sent immediately to the opposing party, within 20 days of the oral decision of the family court commissioner, or within 20 days of mailing or upon e-notice to a registered electronic notice party of the written decision if the order was not orally given at the time of the hearing.
Page 22 | 5.2.10
The moving party must submit the proposed order within 14 days of the hearing, unless the commissioner directs otherwise.
The moving party shall draft and submit a proposed order within 14 days of the hearing, under a 7-day hold and review, unless directed otherwise by the commissioner.
Page 22 | 5.2.13
Unless the judgment is submitted and distributed at the final hearing, the Petitioner must file it within 30 days after that hearing.
Unless otherwise submitted at the final hearing, and distributed by the court at the final hearing, within 30 days of the final hearing, the Petitioner shall file the judgment with attached agreement(s) (MSA, MPA, or arbitration decision).
Page 23 | 5.4.01
An objection not received within seven working days, or another period set by the court, is deemed waived.
If no objection is received by the court within 7 working days, or such period as established by the court, any objection is deemed waived.
Page 23 | 5.4.03
The required financial disclosure filing is due two working days before a hearing concerning a financial matter.
A Financial Disclosure Statement and verification of income for 3 months prior to the hearing date must be filed by both parties 2 working days in advance of any hearing concerning child support, maintenance, property division or any other financial matter, including but not limited to temporary order hearings, contempt hearings, final divorce hearings and hearings on motions to modify financial matters
Page 23 | 5.3.01
The Divorce Annulment Worksheet must be filed no later than the final hearing.
A hard copy of the Divorce Annulment Worksheet shall be filed on or before the final hearing in all divorce or annulment actions.
Page 23 | 5.4.06
The GAL must submit the final billing to the Court within 90 days after entry of judgment or order.
(2) This final billing shall be submitted to the Court within ninety days of the entry of judgment or order.
Page 24 | 5.6.04(2)
As a requirement of the IV-E funding grant, all attorneys are required to submit an interim bill in every case at the end of the calendar year, showing all services for that calendar year, by January 10th of the next year.
As a requirement of the IV-E funding grant, all attorneys are required to submit an interim bill in every case at the end of the calendar year, showing all services for that calendar year, by January 10th of the next year.
Page 27 | 6.6.05 Billing: Interim and Final Bills
The remote-appearance forms must be filed at least 24 hours before an attorney’s video appearance in juvenile or CHIPS cases.
Attorneys seeking permission to appear by videoconferencing must file forms GF-306 (Request for Remote Appearance) and GF-307 (Order on Request for Remote Appearance) at least 24 hours notice for attorney appearance by video in juvenile / CHIPS cases.
Page 28 | 6.7 TELEPHONE/VIDEO CONFERENCE APPEARANCE
The stipulation and consent decree must be electronically filed 24 hours before the hearing.
In the event a consent decree is agreed upon in either a chapter 48 or 938 case, the stipulation and consent decree shall be electronically filed 24 hours before the hearing.
Page 29 | 6.10.02
A Request for Permanency Hearing must be filed at least 45 days before the last date on which the hearing must be held.
Request for Permanency Hearing must be filed no later than 45 days prior to the last date the Permanency Hearing must be held to allow sufficient time for notice to be sent per Wis. Stat. §§ 48.38(5m)b and 938.38(5m)b.
Page 29 | 6.10.03
Dispositional Court Reports must be filed with the Register in Probate/Clerk of Juvenile Court office at least five business days before the disposition hearing.
Dispositional Court Reports prepared by the Department of Health and Human Services shall be filed with the Register in Probate/Clerk of Juvenile Court office at least five (5) business days prior to the scheduled disposition hearing.
Page 29 | 6.10.01
If a party’s or attorney’s unavailability makes filing the stipulation before the hearing impossible, the consent decree’s conditions must be filed at least 24 hours before the hearing.
In the event the unavailability of a party or attorney makes it impossible to file the stipulation for consent decree before the hearing, the conditions of the consent decree shall be filed at least 24 hours before the hearing.
Page 29 | 6.10.02
For an adoption agency adoption, a complete investigative report must be filed at least 72 hours before the hearing.
For an adoption agency adoption, a complete and full investigative report shall be filed at least 72 hours prior to the hearing.
Page 30 | 6.14.03
Service and Proof of Service Rules
Unless a statute or court order permits otherwise, the filing party must serve a copy on all parties in accordance with applicable law and include the specified service certification.
(10) Unless otherwise permitted by state statute or court order, include a certification signed by the party or an attorney for the party filing the document stating that a copy of the document has been served on all parties to the action, in accordance with applicable law, identifying the name and address of each party served and stating the date and method of service; and
Page 10 | 2.9.03
A supporting brief for a motion other than summary judgment or dismissal must be served at least 10 days before the scheduled hearing.
If a movant desires to file a brief in support of a motion, other than one for summary judgment or dismissal, the brief shall be served and filed at least 10 days prior to any scheduled hearing date.
Page 14 | 3.4.03 Motions
Although the State need not represent the victim, it must notify the victim of the hearing and provide the Court notice of that proof at least 48 hours beforehand.
The State is not statutorily required to represent the victim at the restitution hearing, but shall notify the victim of the hearing and provide the Court with notice of that proof no later than 48 hours before the restitution hearing.
Page 20 | 4.8 RESTITUTION HEARINGS
The petitioning party must serve the other party with the program-attendance order together with the Summons and Petition.
The petitioning party must serve the other party with a copy of a court order requiring attendance at the program, along with the Summons and Petition.
Page 21 | 5.1.05
Parties appearing remotely must provide the other parties with their financial disclosure form and relied-upon documents at least 48 hours before the hearing.
Parties appearing remotely must provide the other parties, at least 48 hours in advance of the hearing, with a financial disclosure form and other documentation upon which the party will rely during the hearing.
Page 22 | 5.2.08
A party requesting a new hearing must immediately send a copy of the written request to the opposing party.
Any party who was present at the hearing has the right to have the assigned judge hold a new hearing by filing a written request with the judge’s assistant, with a copy sent immediately to the opposing party, within 20 days of the oral decision of the family court commissioner, or within 20 days of mailing or upon e-notice to a registered electronic notice party of the written decision if the order was not orally given at the time of the hearing.
Page 22 | 5.2.10
The Petitioner must ensure that each unrepresented party is sent a copy of the judgment.
(1) The Petitioner shall ensure that a copy of the judgment is sent to any unrepresented party.
Page 23 | 5.4.01(1)
A copy must be provided to the Portage County Child Support Agency when maintenance or child support is involved.
(1) A copy must be provided to the Portage County Child Support Agency, if maintenance or child support are involved.
Page 23 | 5.3.01(1)
Both parties must provide the financial disclosure filing to the other party or counsel.
A Financial Disclosure Statement and verification of income for 3 months prior to the hearing date must be filed by both parties 2 working days in advance of any hearing concerning child support, maintenance, property division or any other financial matter, including but not limited to temporary order hearings, contempt hearings, final divorce hearings and hearings on motions to modify financial matters, and provided to the other party or counsel.
Page 23 | 5.3.01
After the order is signed, the Register in Probate office must mail a copy to all parties.
Once the order is signed, the Register in Probate office shall mail a copy to all parties.
Page 29 | 6.13.03
Copies of the Case Closure Order must be sent to all parties.
The Case Closure Order shall be filed in the CHIPS case with copies sent to all parties.
Page 29 | 6.11.02
The petitioner must obtain and provide proof of service before or at the hearing.
The petitioner shall be responsible to obtain and provide proof of service prior to or at the hearing.
Page 30 | 6.16.03
The objector or the objector’s attorney must send notice of the objection to all interested parties.
The objector or attorney shall send notice of the objection to all interested parties.
Page 31 | 7.5.01 Wills
A person who is not a Wisconsin resident may be appointed as Personal Representative in an informal probate matter only if: (1) The personal representative has an appointed Wisconsin resident as agent for service of process; and
A person who is not a Wisconsin resident may be appointed as Personal Representative in an informal probate matter only if: (1) The personal representative has an appointed Wisconsin resident as agent for service of process; and
Page 32 | 7.5.06 Non-Resident Personal Representative
The personal representative or the estate’s attorney must send notice of a claim objection to all interested parties.
The personal representative or attorney for the estate shall send notice of the objection to all interested parties.
Page 32 | 7.5.08 Objections to Claims
Personal service is required for out-of-county or out-of-state plaintiffs or defendants and for eviction and replevin actions.
8.1.02 Personal service is required for out-of-county and out-of-state plaintiffs or defendants, as well as for evictions and replevin actions.
Page 34 | SEC. 8: SMALL CLAIMS PRACTICE; 8.1 SERVICE
At the required pre-hearing meeting for other contested cases, each party must give the other party copies of all documents it intends to use.
During that meeting, parties shall: 1. Give the other party a copy of all documents they intend to use at the hearing.
Page 36 | 8.4.03(2)(a)-(b)
The landlord must provide the tenant a copy of the damages itemization during the parties’ pre-hearing meeting.
The plaintiff/landlord shall provide the tenant with a copy of the itemization of damages.
Page 36 | 8.4.03(1)(b)-(c)
At the required pre-hearing meeting for a rent and damages hearing, the parties must give each other copies of all documents they intend to use.
The parties shall provide each other with a copy of all documents they intend to use at the hearing.
Page 36 | 8.4.03(1)(b)-(c)
An order to show cause seeking contempt for failure to disclose assets must be personally served on the judgment-debtor unless the Circuit Court permits or directs otherwise.
Any order to show cause served upon a judgment-debtor seeking contempt for failure to comply with an order requiring disclosure of assets pursuant to Sec. 799.26 Wis. Stats. shall be personally served upon such judgment-debtor unless otherwise permitted or directed by the Circuit Court.
Page 37 | 8.6 Orders to Show Cause
Before service, the petitioner must provide the respondent’s full name, date of birth, gender, and address.
The Sheriff is not able to serve the TRO or petition for injunction unless the respondent is clearly identified by full name, date of birth, gender, and address. (1) The petitioner is responsible for providing this information before service will be made.
Page 41 | 10.3 SERVICE
The documents must be served on the respondent by the Portage County Sheriff.
advise the petitioner that the documents must be served on the respondent by the Portage County Sheriff.
Page 41 | 10.2 TRO PROCESS
A TRO is ineffective until served, and the injunction hearing cannot proceed until the respondent is served with the petition under statutory requirements.
TRO’S are not effective until they are served on the respondent. An injunction hearing can not proceed until the respondent is served with the petition pursuant to statutory service requirements.
Page 41 | 10.3 SERVICE
If service fees are not waived, the petitioner must give the Sheriff two copies of the documents and pay the fees at the sheriff’s department.
(1) If service fees are not waived, the petitioner must provide the Sheriff with two copies of the documents and pay the service fees at the sheriff’s department.
Page 42 | 10.3 SERVICE
The Sheriff’s Department will attempt service and provide the Clerk with proof of service or non-service before the injunction hearing.
The Sheriff’s Department will attempt to serve the respondent with the TRO and petition for injunction. (1) Whether service is successful or not, the Sheriff’s Department will provide the Clerk of Courts with proof of service or non-service before the hearing date for the injunction.
Page 42 | 10.3 SERVICE
The intake prosecutor is expected to print and distribute the complaint to a defendant who may appear pro se at the initial appearance.
The prosecutor covering intake proceedings is expected to print copies of criminal complaints for those cases in which a defendant may appear pro se at the initial appearance, and distribute that complaint to the defendant.
Page 16 | 4.1.04
When service fees are waived, the Clerk of Courts sends the documents to the Sheriff for service.
If service fees are waived, the Clerk of Courts will send the documents to the Sheriff for service.
Page 41 | 10.3 SERVICE
A party planning to introduce evidence must bring extra copies to provide one to the other party during the hearing.
(3) A party planning to introduce evidence must have extra copies so that a copy can be provided to the other party during the hearing.
Page 42 | 10.4 HEARINGS
Court staff will provide copies to unrepresented parties who are not designated electronic notice parties.
(1) Court staff will provide copies to the parties if unrepresented and not designated as an electronic notice party and will provide a copy of the judgment to the Portage County Child Support Agency.
Page 23 | 5.4.04(1)
The court will send a notice of hearing to interested parties.
A notice of hearing will be sent to the interested parties from the court.
Page 31 | 7.5.01 Wills
A Portage County resident may serve a small-claims summons and complaint by mail under § 799.12(3) Wis. Stats.
8.1.01 Small Claims service of a summons and complaint by any individual resident of Portage County may be by mail, pursuant to § 799.12(3) Wis. Stats.
Page 34 | SEC. 8: SMALL CLAIMS PRACTICE; 8.1 SERVICE
Filing Fees and Waivers
Fee waiver requests must be filed with the Clerk of Courts for evaluation by the Family Court Commissioner.
Fee waiver requests must be filed with the Clerk of Courts and will be evaluated by the Family Court Commissioner.
Page 21
A petition, motion, or filing will not be accepted unless the filing fee is paid or a fee waiver is approved.
No petition, motion or filing will be accepted without payment of a filing fee or the approval of a waiver of fees.
Page 21
If Portage County has concurrent payment responsibility, the Clerk must pay the GAL’s outstanding fees and costs after Court approval, subject to the SCR §81.02 cap.
Upon approval of the bill by the Court, if the case is one in which Portage County has concurrent responsibility for payment, the Clerk of Court shall pay the GAL all outstanding fees and costs, which shall not exceed the amount allowed under SCR §81.02.
Page 24 | 5.6.05 Payment and Collection of Fees Owed
The GAL deposit is payable to the GAL and held in the GAL’s trust account until the Court approves fees and expenses and orders payment.
(2) This deposit shall be payable to the GAL, to be held in their trust account until such fees and expenses are approved by the court and payment ordered.
Page 24 | 5.6.02(2)
A petition to appoint a GAL attorney in a family case must be accompanied by the fee deposit amount ordered by the Court.
Petitions for the appointment of an attorney to serve as a GAL in a family case shall be accompanied by a fee deposit in an amount ordered by the Court.
Page 24 | 5.6.02 Deposit and Billing
In a private TPR or guardianship case, the petitioner must pay a $1,500 GAL deposit before or when filing the petition.
In private TPR or guardianship cases, the petitioner must pay a GAL deposit of $1500 before or at the time the petition is filed.
Page 27 | 6.6.05 Billing: Interim and Final Bills
A statutory filing fee must accompany an objection to admission of a will or appointment of a personal representative.
Objections for admission of the will or appointment of the personal representative shall be in writing accompanied by the statutory filing fee.
Page 31 | 7.5.01 Wills
The inventory must be accompanied by a statutory filing fee.
A statutory filing fee shall accompany the inventory.
Page 32 | 7.5.09 Inventory
An appropriate filing fee must be filed with the guardianship inventory.
(3) The guardianship inventory and appropriate filing fee shall be filed within 60 days of the appointment of a guardian of the estate.
Page 33 | 7.7.02 Guardianships
A plaintiff whose action was dismissed with prejudice for failure to appear may, within 30 days from the dismissal, petition the court to commence a new action upon the payment of the filing fee, unless the fee is waived as permitted by statute.
A plaintiff whose action was dismissed with prejudice for failure to appear may, within 30 days from the dismissal, petition the court to commence a new action upon the payment of the filing fee, unless the fee is waived as permitted by statute.
Page 37 | 8.5.01 Relief from Dismissal with Prejudice
A jury-trial request must be accompanied by payment of the jury fee.
9.3.01 Requests for jury trials shall be filed in writing along with payment of the jury fee with the Office of the Clerk of Court no later than ten (10) calendar days after the pretrial conference.
Page 39 | 9.3 REQUESTS FOR JURY TRIALS
If service fees are not waived, the petitioner must pay the service fees at the sheriff’s department.
(1) If service fees are not waived, the petitioner must provide the Sheriff with two copies of the documents and pay the service fees at the sheriff’s department.
Page 42 | 10.3 SERVICE
If the GAL’s rate complies with SCR §81.02, Portage County shares responsibility with the litigants for compensating the GAL.
(3) If the rate charged by the GAL comports with SCR §81.02, then Portage County shall have concurrent responsibility with the litigants for compensating the GAL.
Page 24 | 5.6.02(3)
When notified that fees and expenses have reached the deposit amount, the Court may order an additional deposit, a payment plan, or other measures to ensure payment of the GAL.
(a) At that time the Court may order the parties to pay an additional deposit to the GAL; set up a payment plan with the GAL; or make other orders to ensure the payment of the guardian ad litem.
Page 24 | 5.6.03(1)(a)
A waiver applies only to the GAL deposit; the parties remain responsible for GAL fees.
(1) The Court, at its discretion, may order each party to contribute to such deposit and the amount of such contribution. A waiver pertains only to the GAL deposit, GAL fees are still the responsibility of the parties.
Page 24 | 5.6.02(1)
The Court may order each party to contribute to the GAL deposit and may set the amount of each contribution.
(1) The Court, at its discretion, may order each party to contribute to such deposit and the amount of such contribution.
Page 24 | 5.6.02(1)
The Clerk of Court must use all available methods to obtain reimbursement to the County from the parties.
(1) The Clerk of Court shall then use all available methods to obtain reimbursement to the County from the parties.
Page 24 | 5.6.05(1)
If the Court grants a motion to reopen a traffic or forfeiture matter, it may assess a motion fee at its discretion.
9.4.03 If the Court grants a motion to reopen a traffic or forfeiture matter, the Court may assess a motion fee in the Court’s discretion.
Page 39 | 9.4 DEFAULT JUDGMENTS
The Clerk will collect any required filing fee; the petitioner must have the documents served on the respondent by the Portage County Sheriff.
The Clerk of Courts will collect a filing fee if required, provide the petitioner with a copy of the original documents, and advise the petitioner that the documents must be served on the respondent by the Portage County Sheriff.
Page 41 | 10.2 TRO PROCESS
The Court may release all or part of an interim payment for GAL fees and costs incurred.
(b) The Court may also release all or part of the interim payment of fees and costs incurred by the guardian ad litem.
Page 24 | 5.6.03(1)(b)
Attorneys appointed as GALs may provide monthly bills to the parties.
Attorneys appointed to act as Guardian ad Litem may provide monthly billings to the parties.
Page 24 | 5.6.03 Monthly Billing and Notice to the Court
Courtesy Copy Requirements
Courtesy copies are generally unnecessary, but parties must provide requested copies of substantive-motion documents, briefs, and affidavits simultaneously with eFiling and service, marked “Courtesy Copy” and sent as directed.
Courtesy copies to the assigned judge are generally not required. Only upon direct request shall parties provide the assigned judge with courtesy copies of documents, briefs and affidavits on substantive motions simultaneously with eFiling and service on parties. Such copies shall be marked “Courtesy Copy” and mailed or faxed as directed.
Page 11 | 2.12.01
Sealing & Redaction Procedures
Chapter 48 court records may not be opened for public inspection or disclosed except by juvenile court order or as permitted by §48.396, Wis. Stats.
Court records for Chapter 48 proceedings are not open for inspection or their contents disclosed to the public except by juvenile court order or as permitted by §48.396, Wis. Stats.
Page 28 | 6.8 CONFIDENTIALITY OF COURT RECORDS
Chapter 938 court records may not be opened for public inspection or disclosed except by juvenile court order or as permitted by §938.396, Wis. Stats.
Court Records for Chapter 938 proceedings are not open for inspection or their contents disclosed to the public except by juvenile court order or as permitted by §938.396, Wis. Stats.
Page 28 | 6.8 CONFIDENTIALITY OF COURT RECORDS
Adoption records and papers are confidential and may be disclosed only by court order or as Wisconsin law permits.
All records and papers pertaining to an adoption proceeding are confidential files and may not be disclosed except by order of the court, except as permitted under Wisconsin law.
Page 30 | 6.14.01
Access to minor civil commitment matters is limited to the person involved, their attorney, Corporation Counsel, and others approved by the court or permitted by statute.
Access to minor civil commitments is limited to the person involved, his or her attorney, Corporation Counsel and any such other persons as approved by the court or permitted by statute.
Page 30 | 6.15.02
A judge or commissioner may seal a filed document not designated confidential by statute if appropriate supporting findings are made.
Any document filed by a party or counsel, not specifically listed as "confidential" in the statute, may be sealed as "confidential" by the judge or commissioner upon making appropriate findings to support an order to seal.
Page 23 | 5.3.03 Confidential Documents
Pre-Motion Conference Requirements
Before filing a motion, attorneys must make a good-faith effort to resolve differences informally, unless statute, these rules, or a court order permits otherwise.
Except as permitted by statute, by these rules or by court order, attorneys shall make a good faith effort to resolve differences informally before filing a motion.
Page 12 | 2.19
Before a scheduled hearing, attorneys must attempt to confer with the opposing party or counsel to resolve or narrow the issues; the Court will not award costs absent a reasonable informal effort.
In all actions before the court, the attorneys shall attempt to confer and consult with the opposing party or counsel prior to the scheduled hearing to attempt to resolve the matter to narrow the issues for review. The Court will not award costs to a party when there has not been a reasonable effort to resolve issues informally.
Page 21 | 5.2.03
Adjournment & Extension Requirements
A stipulated request to continue a trial date requires the parties’ consent in writing or on the record and good cause.
2.4.01 Stipulated requests for continuance of trial dates require the consent of the parties in writing or on the record and must be for good cause.
Page 8 | 2.4 CONTINUANCES
All continuance requests require Court approval, and witnesses should not be released before approval is granted.
2.4.03 All requests for continuance are subject to approval of the Court, and witnesses should not be released until such approval is granted.
Page 8 | 2.4 CONTINUANCES
A non-stipulated continuance request must be made by motion, heard, and supported by good cause.
2.4.02 Non-stipulated requests for continuance must be on motion and hearing and for good cause.
Page 8 | 2.4 CONTINUANCES
A stipulation extending a scheduling-order date is not binding unless the Court approves it.
Stipulations extending any dates set forth in the scheduling order are not binding unless the Court approves such stipulation.
Page 13 | 3.2.01(6) Scheduling Conference
Filing deadlines may be changed by agreement only if the court approves the agreed deadlines and incorporates them into the scheduling order.
These filing deadlines control unless the parties agree otherwise and the agreed-upon deadlines are approved by the court and incorporated into the scheduling order.
Page 14 | 3.4.04 Motions
If the defendant cannot agree to an extension, the Court may extend the time limits on its own motion for cause to enable representation at the preliminary hearing and must make supporting findings; without cause, it will schedule the preliminary hearing within the time limits.
If the Court determines that the defendant does not or is otherwise unable agree to extend the time limits, the Court may on its own motion extend time limits for cause and schedule an adjourned initial appearance. The purpose of finding cause to extend time limits is to enable a defendant to be represented by counsel at the preliminary hearing. When finding cause to extend time limits, the Court will make the necessary findings supporting cause. (b) If the Court does not find cause, the Court will schedule the matter for preliminary hearing within time limits irrespective of the status of counsel.
Page 16 | 4.1.08(2)(a)-(b)
If the defendant agrees to an extension, the Court will extend the time based on the parties’ stipulation, schedule an adjourned initial appearance, and toll the time limits until then.
If the defendant agrees, the Court will extend the time based upon the stipulation of the parties and schedule an adjourned initial appearance. Time limits will be tolled until the adjourned initial appearance.
Page 16 | 4.1.08(2)
When an estate cannot be closed on time, an extension request must be made by petition stating the reasons, and the court reviews each request individually.
When an estate cannot be closed within the required time limits. (1) A petition setting forth the reasons for the request of an extension of time to close the estate must be filed with the court. (2) A proposed order shall also be submitted. (3) The court will review each request individually.
Page 33 | 7.5.14 Extensions of Time to Close Estates
If an extension of a temporary guardianship is requested, a petition to extend and an order on that petition must be filed.
(2) A Petition to extend temporary guardianship and order on petition to extend temporary guardianship shall be filed if an extension of the temporary guardianship is requested.
Page 33 | 7.7.01 Temporary Guardianships
If the respondent is unserved by the hearing, the Court will ask whether service efforts will continue and may grant only one 14-day extension to hold the hearing.
If the respondent has not been served before the scheduled injunction hearing, the Court will ask whether the petitioner plans to continue efforts to serve the respondent. (1) The Court will consider an extension, but can only grant one 14-day extension to hold the hearing.
Page 42 | 10.3 SERVICE
On motion and for good cause, the Court may extend the discovery period or reopen discovery.
On motion and for good cause, the Court may extend the time during which discovery may occur or reopen discovery.
Page 15 | 3.5.04 Completion of Discovery
The Court will reasonably evaluate motions to adjourn the scheduling conference when legitimate issues involve late discovery, additional investigation, or the defendant’s or victims’ rights.
(5) The Court will reasonably evaluate motions to adjourn the scheduling conference when there are legitimate issues regarding late discovery, a need for additional investigation, or other matters implicating a defendant's constitutional rights, or rights of victims.
Page 18 | 4.3 PRETRIAL SCHEDULING
A return date may be adjourned for cause under rule 8.4.04.
Except as provided in 8.4.03, both parties are required to appear (as provided in rule 8.3) on the return date unless adjourned for cause under rule 8.4.04.
Page 35 | 8.4.01 Return Dates
The Court may adjourn a return date upon cause shown.
Upon cause shown, the Court may permit an adjournment of a return date.
Page 37 | 8.4.05 Adjournments
Chambers Communication Rules
Unless good cause be shown, or otherwise required by statute, a party moving that any judicial proceeding be closed to the public must notify the court and the media coordinator in writing at least 72 hours before the time set to hear the motion.
Unless good cause be shown, or otherwise required by statute, a party moving that any judicial proceeding be closed to the public must notify the court and the media coordinator in writing at least 72 hours before the time set to hear the motion.
Page 1 | 2.2.01 Media Coverage
Parties may email the court only when specifically invited and on the court’s terms, and must simultaneously send all parties a copy.
Parties may not communicate with the court by electronic mail unless specifically invited by the court, on such terms as the court prescribes, and then only if all parties receive a copy of the message simultaneously with delivery of the message to the court.
Page 11 | 2.11.02
Facsimile transmissions to the judiciary are permitted only with express permission.
Facsimile transmissions to the judiciary shall be by express permission only.
Page 11 | 2.11
Do not send filings intended for the Clerk of Circuit Court to the judiciary for forwarding.
The judiciary will not accept or forward to the Clerk's office, any filings intended for the Clerk of Circuit Court.
Page 11 | 2.11
A deviation from the facsimile rule requires the judge’s express consent and a showing of good cause.
Any deviation from this rule will only be permitted upon receipt of express consent of the judge and only upon good cause shown.
Page 11 | 2.11
Out-of-county judges assigned to Portage County cases must coordinate scheduling through the Presiding Judge’s Judicial Assistant.
Judges from other counties who are assigned to cases in Portage County shall coordinate their scheduling through the Presiding Judge’s Judicial Assistant (JA).
Page 12 | 2.16.01
After filing a motion, the movant must contact the court’s judicial assistant to schedule a hearing.
Upon filing any motion, the moving party shall contact the court for a hearing date for the motion. Motions will only be scheduled for hearing when the movant contacts the court’s judicial assistant to schedule the hearing.
Page 14 | 3.4.01 Motions
A party filing a motion must contact the assigned court to request a hearing date within 24 hours; failure to secure a date waives the motion.
4.2.02 A party filing a motion must contact the assigned court within 24 hours to request a date for hearing. (1) Failure to secure a date for the motion hearing shall constitute waiver of the motion.
Page 17 | 4.2 MOTION PRACTICE
If the court cannot take the plea at the Scheduling Conference under the stated conditions, the parties must contact the Judicial Assistant for scheduling.
(3) If the parties have reached a plea agreement, the court may take a plea at the Scheduling Conference, provided that the parties are prepared to proceed, the court's calendar is clear and the assigned judge is prepared to proceed, and the State is complainant with victim rights requirements. Otherwise, the parties must contact the Judicial Assistant for scheduling.
Page 18 | 4.3 PRETRIAL SCHEDULING
A party filing a Daubert motion must contact the Court to schedule a hearing.
The party filing the motion must contact the Court to schedule a hearing.
Page 18 | 4.4 SCHEDULING ORDERS
When an extradition hearing is needed, the district attorney must contact the intake branch to schedule it, and the Court will set it for a time when the Court and parties are available.
The district attorney shall contact the intake branch to schedule extradition hearings when needed. The Court will schedule the matter during a time the Court and the parties are available.
Page 20 | 4.9 EXTRADITIONS
A defendant who cannot comply with a payment plan because of a substantial change of circumstances must contact the Court to request a modification.
If the defendant experiences a substantial change of circumstances making it impossible to comply with the payment plan, the defendant shall contact the Court with any request to modify the plan.
Page 20 | 4.6 UNPAID FINES / FORFEITURES
Parties requesting a restitution hearing must advise the judge at sentencing.
If there is a request for a restitution hearing the parties must advise the judge at the time of sentencing.
Page 20 | 4.8 RESTITUTION HEARINGS
The Corporation Counsel office must email the assigned branch’s judicial assistant to obtain a hearing date and time.
The Corp. Counsel office shall file the Request for Temporary Physical Custody and shall email the judicial assistant of the assigned branch for a date and time for the hearing.
Page 28 | 6.9 TEMPORARY PHYSICAL CUSTODY REQUESTS/HEARINGS — Chapter 48
If the District Attorney cannot file a petition when the TPC request is filed, the DA must contact the Register in Probate and request creation of a GJ file.
If the DA is not able to file a petition at the same time as the TPC request is filed, the DA shall contact the Register in Probate and request the creation of a GJ file.
Page 28 | 6.9 TEMPORARY PHYSICAL CUSTODY REQUESTS/HEARINGS — Chapter 938
When a Request for Temporary Physical Custody is filed, the social worker must email it to Register in Probate staff, the assigned branch’s judicial assistant, and the District Attorney’s and Public Defender’s offices.
When a Request for Temporary Physical Custody is filed, the social worker shall email the temporary physical custody request to the Register in Probate staff, judicial assistant of the assigned branch, District Attorney’s office and Public Defender’s office.
Page 28 | 6.9 TEMPORARY PHYSICAL CUSTODY REQUESTS/HEARINGS — Chapter 938
If the parties reach a plea agreement at the pretrial conference, they should contact the Judicial Assistant to determine when it will be heard.
(4) If the parties reach a plea agreement at the pretrial conference, they should contact the Judicial Assistant for scheduling to determine whether the matter will be heard during the scheduling conference or at a separate plea date.
Page 17 | 4.3 PRETRIAL SCHEDULING
Urgent requests after normal court hours must be routed to the assigned duty judge or court commissioner under a one-week rotating duty assignment.
The intake rotation does not apply after normal court hours. The courts will establish a duty rotation to accommodate urgent matters after normal court hours. (1) After hours requests shall be routed to the duty judge or court commissioner assigned. These assignments shall be on a rotating one-week basis.
Page 20 | 4.7 DUTY JUDGE / COMMISSIONER
If an officer cannot reach the assigned duty person, the officer must consult the next person on the list.
If an officer is unable to reach the currently assigned duty person, the officer shall consult the next person on the list.
Page 20 | 4.7 DUTY JUDGE / COMMISSIONER
Social workers may request a remote appearance by emailing the Court’s judicial assistant at least 24 hours before the scheduled hearing.
Social workers may request a remote appearance by sending a request by email message to the Court’s judicial assistant at least 24 hours before the scheduled hearing.
Page 28 | 6.7 TELEPHONE/VIDEO CONFERENCE APPEARANCE
Attorneys may appear by telephone, but must schedule the appearance through the Register in Probate.
Attorneys may appear telephonically but must schedule through the Register in Probate.
Page 31 | 7.4 SCHEDULING
Emergency guardianship and protective placement hearings must be scheduled through the assigned judge’s judicial assistant.
Emergency Guardianship and protective placement hearings are scheduled through the judicial assistant for the assigned judge.
Page 31 | 7.4 SCHEDULING
Probable Cause, Final, and Recommitment Hearings for mental commitments are scheduled with the assigned judge’s judicial assistant.
Probable Cause Hearings, Final hearings, and Recommitment Hearings for mental commitments are scheduled with the judicial assistant of the assigned judge.
Page 31 | 7.4 SCHEDULING
The District Attorney must contact the Court’s Judicial Assistant to schedule a pretrial conference date.
(d) The district attorney will then contact the Court’s Judicial Assistant for a pretrial conference date to be scheduled.
Page 39 | 9.2.03
The district attorney must notify the clerk of the assigned prosecutor and contact the Court to obtain a pretrial conference date.
(d) The district attorney shall notify the clerk of courts of the assigned prosecutor and contact the Court for a pretrial conference date.
Page 39 | 9.2.01
The District Attorney must notify the Clerk of Court of the scheduling conference.
(e) The District Attorney will then notify the Clerk of Court of the scheduling conference.
Page 39 | 9.2.02
The traffic clerk must email the District Attorney to notify that office of the written plea.
(a) The traffic clerk will send an email message to the District Attorney notifying that office of the plea.
Page 39 | 9.2.03
The District Attorney must open a file and provide the traffic clerk with the case number and assigned prosecutor’s name.
(b) The District Attorney will open a file and provide the traffic clerk with the District Attorney case number and the name of the assigned prosecutor.
Page 39 | 9.2.03
A refusal-hearing request must be sent to the Court, which determines whether it was timely filed.
9.6.01 Requests for refusal hearings shall be sent to the Court, which will determine if the request is timely filed.
Page 40 | 9.6 REFUSAL HEARINGS AND ADMINISTRATIVE SUSPENSIONS
Parties should contact the assigned branch to schedule a walk-in return-on-warrant hearing.
Walk-in Return on Warrants will be heard by the assigned judge rather than the intake judge. Parties should contact the assigned branch to schedule the hearing.
Page 16 | 4.1.06
Social workers should advise pro se parties to contact the Court with questions about whether a remote appearance will be approved.
Social workers should advise pro se parties to contact the Court if there is any question regarding whether the Court would approve the remote appearance.
Page 28 | 6.7 TELEPHONE/VIDEO CONFERENCE APPEARANCE