Portage County Circuit Court, Wisconsin Chambers Communication Rules

CRITICAL

After filing a motion, the movant must contact the court’s judicial assistant to schedule a hearing.

Upon filing any motion, the moving party shall contact the court for a hearing date for the motion. Motions will only be scheduled for hearing when the movant contacts the court’s judicial assistant to schedule the hearing.

CRITICAL

If the court cannot take the plea at the Scheduling Conference under the stated conditions, the parties must contact the Judicial Assistant for scheduling.

(3) If the parties have reached a plea agreement, the court may take a plea at the Scheduling Conference, provided that the parties are prepared to proceed, the court's calendar is clear and the assigned judge is prepared to proceed, and the State is complainant with victim rights requirements. Otherwise, the parties must contact the Judicial Assistant for scheduling.

CRITICAL

Contact

Email

The Corporation Counsel office must email the assigned branch’s judicial assistant to obtain a hearing date and time.

The Corp. Counsel office shall file the Request for Temporary Physical Custody and shall email the judicial assistant of the assigned branch for a date and time for the hearing.

CRITICAL

Out-of-county judges assigned to Portage County cases must coordinate scheduling through the Presiding Judge’s Judicial Assistant.

Judges from other counties who are assigned to cases in Portage County shall coordinate their scheduling through the Presiding Judge’s Judicial Assistant (JA).

CRITICAL

Unless good cause be shown, or otherwise required by statute, a party moving that any judicial proceeding be closed to the public must notify the court and the media coordinator in writing at least 72 hours before the time set to hear the motion.

Unless good cause be shown, or otherwise required by statute, a party moving that any judicial proceeding be closed to the public must notify the court and the media coordinator in writing at least 72 hours before the time set to hear the motion.

CRITICAL

Contact

Email

Parties may email the court only when specifically invited and on the court’s terms, and must simultaneously send all parties a copy.

Parties may not communicate with the court by electronic mail unless specifically invited by the court, on such terms as the court prescribes, and then only if all parties receive a copy of the message simultaneously with delivery of the message to the court.

CRITICAL

If the District Attorney cannot file a petition when the TPC request is filed, the DA must contact the Register in Probate and request creation of a GJ file.

If the DA is not able to file a petition at the same time as the TPC request is filed, the DA shall contact the Register in Probate and request the creation of a GJ file.

CRITICAL

Facsimile transmissions to the judiciary are permitted only with express permission.

Facsimile transmissions to the judiciary shall be by express permission only.

CRITICAL

When an extradition hearing is needed, the district attorney must contact the intake branch to schedule it, and the Court will set it for a time when the Court and parties are available.

The district attorney shall contact the intake branch to schedule extradition hearings when needed. The Court will schedule the matter during a time the Court and the parties are available.

CRITICAL

A defendant who cannot comply with a payment plan because of a substantial change of circumstances must contact the Court to request a modification.

If the defendant experiences a substantial change of circumstances making it impossible to comply with the payment plan, the defendant shall contact the Court with any request to modify the plan.

CRITICAL

Contact

Email

When a Request for Temporary Physical Custody is filed, the social worker must email it to Register in Probate staff, the assigned branch’s judicial assistant, and the District Attorney’s and Public Defender’s offices.

When a Request for Temporary Physical Custody is filed, the social worker shall email the temporary physical custody request to the Register in Probate staff, judicial assistant of the assigned branch, District Attorney’s office and Public Defender’s office.

CRITICAL

Parties requesting a restitution hearing must advise the judge at sentencing.

If there is a request for a restitution hearing the parties must advise the judge at the time of sentencing.

CRITICAL

Do not send filings intended for the Clerk of Circuit Court to the judiciary for forwarding.

The judiciary will not accept or forward to the Clerk's office, any filings intended for the Clerk of Circuit Court.

CRITICAL

A party filing a motion must contact the assigned court to request a hearing date within 24 hours; failure to secure a date waives the motion.

4.2.02 A party filing a motion must contact the assigned court within 24 hours to request a date for hearing. (1) Failure to secure a date for the motion hearing shall constitute waiver of the motion.

CRITICAL

A deviation from the facsimile rule requires the judge’s express consent and a showing of good cause.

Any deviation from this rule will only be permitted upon receipt of express consent of the judge and only upon good cause shown.

CRITICAL

A party filing a Daubert motion must contact the Court to schedule a hearing.

The party filing the motion must contact the Court to schedule a hearing.

WARNING

Urgent requests after normal court hours must be routed to the assigned duty judge or court commissioner under a one-week rotating duty assignment.

The intake rotation does not apply after normal court hours. The courts will establish a duty rotation to accommodate urgent matters after normal court hours. (1) After hours requests shall be routed to the duty judge or court commissioner assigned. These assignments shall be on a rotating one-week basis.

WARNING

The District Attorney must contact the Court’s Judicial Assistant to schedule a pretrial conference date.

(d) The district attorney will then contact the Court’s Judicial Assistant for a pretrial conference date to be scheduled.

WARNING

Attorneys may appear by telephone, but must schedule the appearance through the Register in Probate.

Attorneys may appear telephonically but must schedule through the Register in Probate.

WARNING

If the parties reach a plea agreement at the pretrial conference, they should contact the Judicial Assistant to determine when it will be heard.

(4) If the parties reach a plea agreement at the pretrial conference, they should contact the Judicial Assistant for scheduling to determine whether the matter will be heard during the scheduling conference or at a separate plea date.

WARNING

Contact

Email

Social workers may request a remote appearance by emailing the Court’s judicial assistant at least 24 hours before the scheduled hearing.

Social workers may request a remote appearance by sending a request by email message to the Court’s judicial assistant at least 24 hours before the scheduled hearing.

WARNING

A refusal-hearing request must be sent to the Court, which determines whether it was timely filed.

9.6.01 Requests for refusal hearings shall be sent to the Court, which will determine if the request is timely filed.

WARNING

Emergency guardianship and protective placement hearings must be scheduled through the assigned judge’s judicial assistant.

Emergency Guardianship and protective placement hearings are scheduled through the judicial assistant for the assigned judge.

WARNING

Probable Cause, Final, and Recommitment Hearings for mental commitments are scheduled with the assigned judge’s judicial assistant.

Probable Cause Hearings, Final hearings, and Recommitment Hearings for mental commitments are scheduled with the judicial assistant of the assigned judge.

WARNING

The district attorney must notify the clerk of the assigned prosecutor and contact the Court to obtain a pretrial conference date.

(d) The district attorney shall notify the clerk of courts of the assigned prosecutor and contact the Court for a pretrial conference date.

WARNING

The District Attorney must notify the Clerk of Court of the scheduling conference.

(e) The District Attorney will then notify the Clerk of Court of the scheduling conference.

WARNING

If an officer cannot reach the assigned duty person, the officer must consult the next person on the list.

If an officer is unable to reach the currently assigned duty person, the officer shall consult the next person on the list.

WARNING

Contact

Email

The traffic clerk must email the District Attorney to notify that office of the written plea.

(a) The traffic clerk will send an email message to the District Attorney notifying that office of the plea.

WARNING

The District Attorney must open a file and provide the traffic clerk with the case number and assigned prosecutor’s name.

(b) The District Attorney will open a file and provide the traffic clerk with the District Attorney case number and the name of the assigned prosecutor.

INFO

Parties should contact the assigned branch to schedule a walk-in return-on-warrant hearing.

Walk-in Return on Warrants will be heard by the assigned judge rather than the intake judge. Parties should contact the assigned branch to schedule the hearing.

INFO

Social workers should advise pro se parties to contact the Court with questions about whether a remote appearance will be approved.

Social workers should advise pro se parties to contact the Court if there is any question regarding whether the Court would approve the remote appearance.