Vilas County Circuit Court, Wisconsin
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Adjournments
- Adjournment requests must be received at least 48 hours before the hearing.
Communication
Phone
Chambers
Document Format Requirements3 rules
All requests for adjournments must be in writing and received not later than 48 hours prior to the hearing.
A Zoom-filed exhibit must be submitted without a number or letter, which is assigned when the exhibit is introduced at the hearing.
Court's wording
If the attorney is appearing with Court permission by Zoom video technology and wishes to file an exhibit, it must be e-filed with no number/letter (number/letter to be assigned at the time of the hearing when exhibit is introduced) and a copy of the proposed exhibit must be provided to the other party prior to the court proceeding.
If the attorney is given permission to pre-mark exhibits, the Petitioner/Plaintiff (i.e.: Petitioner/Plaintiff Exhibit #1) will mark numerically, and the Respondent/Defendant will mark alphabetically (i.e.: Respondent/Defendant Exhibit A)
Document Filing Requirements7 rules
A party seeking a de novo hearing must file a written motion within 20 days of the oral ruling or, if the ruling was not given orally, within 20 days of mailing of the order, decision, or ruling.
Court's wording
If a party seeks to have the assigned Circuit Court Judge conduct a hearing de novo under ss. 757.69(8) of a determination, order, or ruling entered by the Family Court Commissioner in an action affecting the family, a written motion requesting the hearing de novo shall be filed with the Court within 20 days of the oral determination, order, or ruling of the Court Commissioner or within 20 days of mailing of the Order, decision or ruling if not given orally at the time of hearing.
b. Prepare Notice of Assignment of Judge, and disburse to those on the list via mail or e-filing. Add the following in 'Other': Case transferred per Standing Order guidelines.
a. Clerk will add Judicial Transfer JUTR) into the court record. This will then change the responsible court official.
To receive payment from Vilas County, an appointed Guardian ad Litem or Court Appointed Attorney must submit an itemized bill monthly with the proper Affidavit and Order for Payment to one of the specified offices.
Court's wording
d) In order for an attorney who has been appointed as a Guardian ad Litem or Court Appointed Attorney to receive payment for their services from Vilas County, they must submit an itemized bill monthly together with the proper Affidavit and Order for Payment to the Vilas County Clerk of Circuit Court's Office or the Vilas County Register in Probate's Office
Each billing statement must identify the case, client, service dates, and costs, and itemize expenses by type, date, and amount.
Court's wording
c) Each billing statement shall specify the case name, and number, the name of the client for which the services were rendered, the date of service(s), and the costs incurred. The billing statement shall be itemized to indicate the type of expense, date(s) the expense was incurred, and the amount requested.
In a delinquency action and in a CHIPS/JIPS action, a plea questionnaire and waiver of rights must be completed prior to the acceptance of any pleas.
The statement for services shall include an itemization of time spent and expenses incurred.
Filing & Service rules
Electronic Filing Rules
An attorney appearing by Zoom with the Court’s permission must e-file an exhibit and provide the other party a copy before the proceeding.
If the attorney is appearing with Court permission by Zoom video technology and wishes to file an exhibit, it must be e-filed with no number/letter (number/letter to be assigned at the time of the hearing when exhibit is introduced) and a copy of the proposed exhibit must be provided to the other party prior to the court proceeding.
Page 5 | Rule 7: Procedure for Filing Exhibits
Court reports shall be e-filed in CCAP 72 hours prior to the disposition hearing.
Court reports shall be e-filed in CCAP 72 hours prior to the disposition hearing.
Page 6 | Rule 9-Juvenile Policy and Procedure
Filing Timing and Cure Windows
A written motion seeking a de novo hearing must be filed within 20 days of the oral determination, order, or ruling, or within 20 days after mailing if it was not given orally at the hearing.
If a party seeks to have the assigned Circuit Court Judge conduct a hearing de novo under ss. 757.69(8) of a determination, order, or ruling entered by the Family Court Commissioner in an action affecting the family, a written motion requesting the hearing de novo shall be filed with the Court within 20 days of the oral determination, order, or ruling of the Court Commissioner or within 20 days of mailing of the Order, decision or ruling if not given orally at the time of hearing.
Page 2 | Rule 2: De Novo Hearing for Family Matters
Appointed Guardians ad Litem and Court Appointed Attorneys seeking payment from Vilas County must submit their bills monthly.
d) In order for an attorney who has been appointed as a Guardian ad Litem or Court Appointed Attorney to receive payment for their services from Vilas County, they must submit an itemized bill monthly together with the proper Affidavit and Order for Payment to the Vilas County Clerk of Circuit Court's Office or the Vilas County Register in Probate's Office
Page 4 | Rule 5: Court Appointed Attorneys
Court reports must be e-filed at least 72 hours before the disposition hearing.
Court reports shall be e-filed in CCAP 72 hours prior to the disposition hearing.
Page 6 | Rule 9-Juvenile Policy and Procedure
Guardians ad litem must submit their statement within 60 days after completing their services or risk denial of payment.
Guardians ad litem must submit a statement within 60 days after completion of their services or the court may, in its discretion, deny payment.
Page 7 | Rule 9-Juvenile Policy and Procedure
The prosecuting agency must prepare all juvenile orders within 24 hours after the disposition hearing, excluding weekends and holidays.
The prosecuting agency (District Attorney's Office for JV cases and Corporation Counsel Office for JIPS and CHIPS cases) shall prepare all juvenile orders within 24 hours of the disposition hearing, not including weekends or holidays.
Page 7 | Rule 9-Juvenile Policy and Procedure
Service and Proof of Service Rules
Replevin actions may be served by certified mail with return receipt requested or by personal service.
Service in replevin actions may be by certified mail, return receipt requested, or by personal service.
Page 2 | Rule 1: Service of Process in Small Claims Actions
Eviction actions must be served personally.
Service of eviction actions shall be by personal service.
Page 2 | Rule 1: Service of Process in Small Claims Actions
In contempt proceedings authorized by Wisconsin Statute § 799.26(2), personal service must occur at least 72 hours before the hearing.
Service in contempt proceedings authorized by Sec. 799.26(2), Wisconsin Statute, shall be by personal service at least 72 hours prior to hearing.
Page 2 | Rule 1: Service of Process in Small Claims Actions
Summons in small claims actions other than eviction or replevin must be served personally or by substitute service.
Service of summons in small claims actions, except actions for eviction or replevin, shall be by personal or substitute service.
Page 2 | Rule 1: Service of Process in Small Claims Actions
The Notice of Assignment of Judge must be distributed to those on the list by mail or e-filing.
b. Prepare Notice of Assignment of Judge, and disburse to those on the list via mail or e-filing.
Page 3 | Rule 3: Judicial Transfers
An attorney appearing in person who wishes to file an exhibit must provide the other party a copy.
If the attorney is appearing in person and wishes to file an exhibit, the attorney will ask the Clerk to mark the exhibit, and will also provide the other party with a copy of the exhibit.
Page 5 | Rule 7: Procedure for Filing Exhibits
An attorney appearing by Zoom with Court permission must provide the other party a copy of the proposed exhibit before the court proceeding.
If the attorney is appearing with Court permission by Zoom video technology and wishes to file an exhibit, it must be e-filed with no number/letter (number/letter to be assigned at the time of the hearing when exhibit is introduced) and a copy of the proposed exhibit must be provided to the other party prior to the court proceeding.
Page 5 | Rule 7: Procedure for Filing Exhibits
The guardian ad litem must mail statement copies to attorneys of record or directly to any unrepresented party.
The guardian ad litem shall mail copies of the statement to the attorneys of record in the matter or directly to any party who is not represented by counsel.
Page 7 | Rule 9-Juvenile Policy and Procedure
Adjournment & Extension Requirements
Adjournment requests must be received at least 48 hours before the hearing.
All requests for adjournments must be in writing and received not later than 48 hours prior to the hearing.
Page 6 | Rule 9-Juvenile Policy and Procedure
Chambers Communication Rules
Before sending hearing notice for a motion, the moving party or attorney must call the assigned branch’s Judicial Assistant to schedule the hearing.
In all matters, the moving party or their attorney is responsible for providing notice of hearing on any motion filed by that party. Prior to sending out such notice, the party or their attorney shall call the Judicial Assistant for the assigned branch to set an appropriate date and time for hearing.
Page 5 | Rule 6: Motion Practice — 1. Attorney's Duty to Give Notice
An attorney appearing in person who wishes to file an exhibit must ask the Clerk to mark it.
If the attorney is appearing in person and wishes to file an exhibit, the attorney will ask the Clerk to mark the exhibit, and will also provide the other party with a copy of the exhibit.
Page 5 | Rule 7: Procedure for Filing Exhibits
Before scheduling an additional motion on an existing motion date, an attorney or party must advise the court to confirm there is enough time or obtain another date.
No attorney or party shall schedule additional motions on a pre-existing motion date for the same case without first advising the court, to determine if sufficient time has been set aside for an additional motion and, if not, to get another date for the motion.
Page 5 | Rule 6: Motion Practice — 1. Attorney's Duty to Give Notice