Boulder County District Court Chambers Communication Rules

CRITICAL

After an unsuccessful meaningful conferral or good-faith effort, contact Division T to schedule a hearing; if the parties cannot agree on a date, the Court may set one.

If, after such meaningful conferral, or good faith effort to do so, you are unable to resolve the dispute(s), contact Division T to set the matter for hearing. If you cannot agree on a date, the Court may set the hearing in its discretion. A notice of the discovery hearing will be issued.

CRITICALCivil cases

Contact

Letter fax

When the stated 24-hour condition is met, the completed letter must be faxed or delivered to the District Court.

If 24 hours have elapsed since delivery and/or posting of the Notice and the Respondent patient has not contacted or come to the mental health facility as required in the Notice, the treating therapist/physician will fill out the Letter Requesting Pick-up and Transport of Respondent and have the letter faxed or delivered to the District Court.

CRITICAL

Screeners must electronically notify the assigned judge or magistrate of each screened juvenile’s disposition before the detention hearing, which must occur within 48 hours, excluding weekends and holidays.

All screeners shall electronically notify the assigned judge or magistrate of the disposition of every juvenile who is screened prior to the detention hearing, which shall be within forty-eight (48) hours, excluding weekends and holidays.

CRITICAL

Contact Division T if a deposition dispute requires court involvement.

If a dispute occurs during a deposition for which Court involvement is necessary, please contact Division T.

CRITICAL

Contact

Email

Coverage requests must be emailed to the District Administrator or her designee.

A written request for coverage, using the attached Request for Expanded Media Coverage of Court Proceedings, must be emailed to the District Administrator or her designee according to the following unless a longer or shorter time is required or permitted by the judge:

CRITICALCriminal cases

Contact

Phone

Phone

303-441-4757

An appointment with the Accounting Department is required to post a property bond.

You must make an appointment with the Accounting Department (303-441-4757) to post the property bond.

CRITICAL

Contact

Email to chambers

When emailing about an emergency, parties and attorneys must explain why the issue requires emergency attention.

If the matter is an emergency, parties or attorneys shall describe why the issue should be addressed on an emergency basis.

CRITICAL

Contact

Email to chambers

The opposing party must respond by email, copy the moving party, and keep the response short and limited to the issue raised.

The opposing party shall respond by email with a copy to the moving party. The responses must be short and address only the issue presented in the judicial assistant's email.

CRITICAL

Contact

Email

Timely emails to the division may be used to request administrative continuances.

- 3) Continuances (administrative continuances may still be requested with timely emails to the division)

CRITICAL

Contact

Email to chambers

When a Division 13 defendant with a pending probation violation complaint is charged with a new felony, defense counsel must email the judicial assistant once the arraignment date is set.

If a defendant with a pending probation violation complaint in Division 13 is charged with a new felony, defense counsel shall e-mail the judicial assistant to notify her when the arraignment date has been set so that the further proceedings date in Division 13 can be vacated and the case reset to trail the new felony case.

CRITICAL

Contact

Email to chambers

Parties and attorneys must copy opposing counsel or the self-represented opposing party on emails to a judicial assistant.

In addition to communicating with the judicial assistant, parties or attorneys must include the opposing counsel or the opposing party, if self-represented, in the e-mail communication. Judicial assistants will not respond to only one side or party.

CRITICALCriminal cases

An attorney requesting an expedited bindover date in other situations must clear the date with the district court division clerk before the county court may add the case to the arraignment docket.

In all other situations, if an attorney requests an expedited bindover date in district court, the attorney must clear the date with the district court division clerk before the case may be added to the district court arraignment docket by the county court.

WARNING

Emergency-order requests may be made to any Boulder County judicial officer Monday through Friday from 8:00 a.m. to 5:00 p.m.; outside normal business hours, magistrates other than Juvenile Magistrates and County Judges will not be called for these requests.

According to C.R.S. 19-3-405(1), any Boulder County judicial officer may authorize emergency holds and removal orders requested by the Department of Social Services. As a matter of Twentieth Judicial District policy, however, Boulder County Magistrates, except for the Juvenile Magistrates, and County Judges will not be placed on the on call list for emergency holds and removal orders requested by the Department of Social Services. Therefore, these judicial officers will not be called outside of normal business hours for such orders. During the period from 8:00 a.m. to 5:00 p.m., Monday through Friday, such requests may be made of any Boulder County judicial officer.

WARNING

Contact

Phone to chambers

If a matter is urgent and a judicial assistant may not be receiving email, parties or attorneys must follow up by telephone.

Judicial assistants will make every effort to set up notification when their e-mail communication is not being received, but if the matter is urgent, parties or attorneys shall make a follow up with a telephone call.

WARNINGCivil cases

The Guardian ad Litem must consult with the Court case by case about whether a child should attend court hearings.

The Guardian ad Litem shall consult with the Court on a case-by-case basis regarding a child(ren) attending Court Hearings.

WARNINGCivil cases

If TCH terminates or suspends the program, it must give written notice to the Chief Judge of the Twentieth Judicial District.

In that event, TCH will provide written notice to the Chief Judge of the Twentieth Judicial District.

WARNINGCourt notice

Contact

Email

Applications may be submitted to the Court Executive by mail or email at the listed address.

Please submit applications to Tracey Sogi, Court Executive, PO Box 4249, Boulder CO 80306 or applications may be emailed to tracey.sogi@judicial.state.co.us.

WARNINGCriminal cases

If the file is placed in the division mailbox, the county court division clerk must notify the district court division clerk by email or telephone message that the case was added to the docket.

If the file is placed in the division’s mailbox, the county court division clerk shall also send an email or leave a telephone message with the district court division clerk giving notice that a case has been added on to the district court docket.

WARNINGCivil cases

When TCH agrees to pay the guardian’s fees or costs, it must notify the presiding judge in the probate case.

TCH shall notify the presiding judge for the probate case that TCH has agreed to pay the fees/costs of the guardian.

WARNING

Contact

Email to chambers

Counsel may not initiate this email-response procedure, and it does not replace formal pleadings in other situations.

This procedure may not be initiated by counsel and is not a substitute for formal pleadings in all other situations.

WARNING

Contact

Email

Administrative continuance requests may be sent by timely email to the division.

- 3) Continuances (administrative continuances may still be requested with timely emails to the division)

WARNINGCriminal cases

A request to close should be brought to the appropriate judge's attention immediately, in accordance with Administrative Order Number 87-2.

Such request should be brought to the attention of the appropriate judge immediately, in accordance with Administrative Order Number 87-2.

WARNING

Contact

Email to chambers

Parties and attorneys may not use email to state their positions or replace pleadings, but may briefly identify a requested hearing and its issues.

Whether responding to an e-mail from a judicial assistant or emailing a judicial assistant with a request, parties and attorneys are prohibited from using the e-mail to state the substance of their positions or to use the e-mail as a substitute for a pleading. A brief statement of the type of hearing or conference requested and the issues to be determined is allowed. E-mails confirming a court date between parties will be placed in the file.

WARNING

Contact

Email

E-mail may not substitute for a pleading and should not include the substance of a party’s position.

An e-mail is not a substitute pleading and should not include the substance of your position.

WARNING

Telephone status conferences are used for pre-decree matters unless the Court directs otherwise.

Unless directed by the Court, telephone status conferences are utilized for pre-decree matters.

WARNING

When requesting a telephone status conference, parties and attorneys must briefly identify the issue without discussing it.

When requesting a telephone status conference, parties or attorneys shall briefly identify the issue, but may not discuss it.

WARNING

If time is of the essence and a party or attorney wants to provide a courtesy copy of an e-filed pleading, they must communicate with the judicial assistant in advance.

If time is of the essence and parties or attorneys would like to provide a courtesy copy of a pleading which has been e-filed, they must communicate with the judicial assistant in advance.

INFO

Contact

Email

The attachment provides an email address for contacting the Colorado Commission on Judicial Discipline.

Judicial Discipline Contact Information: 4. Email: judicialconduct@jd.state.co.us

INFO

The Family Court Facilitator will forward status-conference requests to the judicial officer when appropriate.

As appropriate, the Family Court Facilitator will forward these requests to the judicial officer.

INFOCivil cases

Contact

Email

Selected attorneys who need information about using the Court Appointed Counsel system for billing may contact CACpayments@judicial.state.co.us.

If you are selected and have not used the Court Appointed Counsel system for billing, you can find information on the bottom section of this website: https://www.courts.state.co.us/Administration/Unit.cfm?Unit=ExtRisk You may also contact CACpayments@judicial.state.co.us

INFO

Contact

Email to chambers

Parties and attorneys may request a conference or hearing by email.

Parties or attorneys may request a conference or hearing by e-mail.

INFOCriminal cases

Contact

Phone to clerk

The owner may provide the property address to the Clerk’s Office by phone before the appointment so the office can obtain the Assessor’s Valuation.

The Clerk’s Office will obtain the Assessor’s Valuation when given the property address. The address can be given over the phone by the owner before coming for the appointment.

INFO

Contact

Email

Litigants may contact the Coordinator by email at BoulderCourtSelfHelp@judicial.state.co.us.

Email: BoulderCourtSelfHelp@judicial.state.co.us

INFO

Self-represented litigants in domestic cases may request a telephone status conference through the Family Court Facilitator or the assigned judicial officer’s judicial assistant.

Self-represented litigants in domestic cases may direct requests for telephone status conferences to the Family Court Facilitator or to the judicial assistant for the judicial officer to whom the case is assigned.

INFO

The Coordinator accepts walk-ins on a first-come, first-served basis, and appointments are available and encouraged.

Walk-ins are welcome and will be assisted on a first-come, first-served basis. Appointments are available and encouraged.

INFO

Contact

Email

Contact the Protective Proceedings Monitor by email with questions about the program.

Please contact the Protective Proceedings Monitor at 20Probate@judicial.state.co.us if you have questions about the program.

INFO

Contact Division O for more information about its transition to in-person appearances.

Contact Division O for more information.

INFO

Contact

Phone

Phone

(303) 457-5131

The attachment provides a phone number for contacting the Colorado Commission on Judicial Discipline.

Judicial Discipline Contact Information: 3. Phone: (303) 457-5131

INFO

Contact

Email to clerk

To ensure compliance with Chief Justice Directive (CJD) 05-03, and if a final transcript has not been prepared, the freelance reporter shall leave his/her paper notes and/or a copy of the electronic notes or real-time file of the proceedings reported with the Clerk of Court or designee. Electronic notes may be emailed to 20Transcripts@judicial.state.co.us.

To ensure compliance with Chief Justice Directive (CJD) 05-03, and if a final transcript has not been prepared, the freelance reporter shall leave his/her paper notes and/or a copy of the electronic notes or real-time file of the proceedings reported with the Clerk of Court or designee. Electronic notes may be emailed to 20Transcripts@judicial.state.co.us.

INFO

Contact

Phone

The Coordinator is scheduled to be available Monday through Friday from 8:00 a.m. to 5:00 p.m.; because the schedule may change, call before visiting to confirm availability.

Monday to Friday: 8:00 am – 5:00 pm **Schedule is subject to change **Call before coming to make sure the Coordinator will be available on the day of your visit to the Court

INFO

The Court may set a Case Management Conference in its discretion. If you think a Case Management Conference or Status Conference will be helpful, please contact the Division T Judicial Assistant to schedule a CMC.

The Court may set a Case Management Conference in its discretion. If you think a Case Management Conference or Status Conference will be helpful, please contact the Division T Judicial Assistant to schedule a CMC.

INFO

Contact

Email to chambers

Judicial assistants may email parties or attorneys to arrange conferences, trials, or hearings and provide available dates.

Judicial assistants may use e-mail to advise parties or attorneys that judicial officers wish to set status conferences, telephone conferences, trials or hearings in their cases or to advise parties or attorneys of available dates for conferences, hearings, or trials.

INFO

Contact

Email to chambers

The judicial assistants' email addresses are listed on the district website and may be used to request a telephone status conference.

The e-mail addresses for all judicial assistants (division clerks) appear on the 20th Judicial District website: http://www.courts.state.co.us/Courts/District/Local_Resources.cfm/District_ID/20. These e-mail addresses may be used as an alternate way of requesting a telephone status conference.

INFO

Contact

Email

Probation officers in Division 13, JITC, and DITC may email about defendants in the AITC, JITC, and DITC.

In Division 13 and in the JITC and DITC Divisions, probation officers may use e-mails to communicate concerning defendants in the AITC, the JITC, and the DITC.

INFOCriminal cases

Contact

Phone

Defendants who call for warrant information will be given the correct date and time to appear at the Clerk’s Office.

If defendants call in for information about their warrant, they will be told the correct date and time to appear at the Clerk’s Office.

INFOCriminal cases

Contact

Phone to intake unit

Bond commissioners may call the Intake Division during business hours.

By calling the Intake Division during business hours.

INFOCriminal cases

The screening team may contact the on-call judge for guidance about seeking a detention hearing or issuing a co-personal recognizance bond in a specific situation.

The screening team may contact the on-call judge for guidance in determining whether to seek a detention hearing or issue a co-personal recognizance bond in a specific situation.

INFOCivil cases

Applicants should direct questions to the Court Executive for each district where they are applying; the website provides court addresses and Court Executive names.

Submit this application and refer questions to the Court Executive for the District(s) to which you are applying. Addresses for the Courts and names of Court Executives can be located at: https://www.courts.state.co.us/Administration/Unit.cfm?Unit=ExtRisk

INFO

Contact

Email to chambers

At a county judge's request, a judicial assistant may email the opposing party for a prompt response to a motion and must copy the moving party.

From time to time, at the request of a county judge, a judicial assistant may email the opposing party when a motion has been filed that requires a prompt response. The judicial assistant shall copy the moving party.

INFO

Department employees, interns, externs, volunteers, and contractors are encouraged to promptly bring the complaint information to one or more listed officials or the Commission.

Employees, interns, externs, volunteers, and contractors of the Department are encouraged to bring this information to the attention of any one or more of the persons listed above or the Commission as soon as practicable.