Judge Vera M. Scanlon
Individual Rules, Standing Orders & Policies
Limits & Logistics
Document Limits
Courtesy Copies
Courtesy copies
- Upon request
Exhibits
- 2 copies • At Least 10 Days Before Trial
Motion
- 1 copy • Upon Filing
Adjournments
- Adjournment or extension requests that affect other dates must include a proposed revised scheduling order.
Request must include
- Adjournment and extension requests must be filed by motion with advance notice and must include specified information about prior requests, consent, and reasons.
Communication
Chambers
Phone
Clerk
Phone
Clerk
Phone
Chambers
Fax
Chambers
Letter via ECF
Chambers
Page & Word Limits4 rules
A response not exceeding four pages in length, exclusive of attachments, must be served and filed within three business days of receipt of the letter motion.
Letter Motion Response
4 pages
A letter motion must be filed electronically as a motion, not as a letter, and may not exceed four pages in length, exclusive of attachments.
Letter Motion
4 pages
Memoranda of law in support of and in opposition to motions on notice are limited to 25 pages, and reply memoranda are limited to 10 pages, unless permission for additional pages is granted by the Court.
Memorandum Of Law
25 pages
A joint letter may be up to ten pages long.
Joint Letter
10 pages
Document Format Requirements1 rule
Proposed jury charges must also be emailed to Scanlon_Chambers@nyed.uscourts.gov in Microsoft Word or WordPerfect format.
Document Filing Requirements8 rules
Any represented party moving to dismiss or for judgment on the pleadings against a party proceeding pro se must comply with Local Civil Rule 12.1.
DocumentMotion To Dismiss Or Judgment On Pleadings Against Pro Se
If the non-movant is proceeding pro se, the movant must also comply with Local Civil Rule 56.2.
DocumentSummary Judgment Motion Against Pro Se
All motions for summary judgment must comply with Rule 56 of the Federal Rules of Civil Procedure as well as Local Civil Rule 56.1.
DocumentSummary Judgment Motion
On the date specified in the scheduling order, the parties shall submit a joint pretrial order which includes the following: 1) The full caption of the action; 2) The names, addresses (including firm names), telephone and fax numbers of trial counsel;
DocumentJoint Pretrial Order
The pretrial order must include exhibit lists and objection bases, and failing to object there waives non-relevance objections at trial.
A list of exhibits to be offered in evidence and, if not admitted by stipulation, the party or parties who will be offering them. Where possible, the schedule must also include potential impeachment documents and/or exhibits, as well as exhibits that will be offered only in rebuttal. The parties must list and briefly describe the basis for any objections that they have to the admissibility of any exhibits to be offered by any other party. Failure to object in the pretrial order waives all objections at trial, except objections as to relevance.
DocumentPretrial Order
The pretrial order must list each party’s fact and expert witnesses and testimony mode, and unlisted witnesses are barred absent good cause.
A list by each party of the fact and expert witnesses whose testimony will be offered in its case in chief, indicating whether such witnesses will testify in person or by deposition. Only listed witnesses will be permitted to testify except for good cause shown;
DocumentPretrial Order
Each party must submit an ex parte settlement letter at least one week before the conference with specified substantive content, unless the court orders otherwise.
Unless otherwise ordered by the Court, at least a week before a scheduled settlement conference, each party must submit an ex parte letter describing the party’s settlement position, assessment of the strengths and weaknesses of the case, and the history of settlement negotiations.
DocumentEx Parte Settlement Letter
When filing a dispositive motion, the parties should indicate by cover letter whether they wish to have oral argument.
DocumentCover Letter
Filing & Service rules
Courtesy Copy Requirements
Courtesy copies are only provided when the Court requests them, and dispositive motions before the District Judge generally do not require a copy for Judge Scanlon unless referred or otherwise required.
Courtesy copies should only be provided upon request of the Court. No courtesy copies of dispositive motions made to the assigned District Judge need be provided to Judge Scanlon, unless the motion is referred to Magistrate Judge Scanlon or the District Judge’s rules so require.
Page 2 | I. Electronic Case Filing (ECF)
Exhibits must be pre-marked, tabbed in binders, and two courtesy copies must be provided to chambers at least 10 days before trial.
All exhibits must be pre-marked for the trial, placed in binders with tabs, and exchanged with the other parties with two courtesy copies to Magistrate Judge Scanlon at least 10 days before trial.
Page 5 | IV. Pretrial Procedures in Cases to Be Tried Before Magistrate Judge Scanlon
Courtesy Copies: After electronic filing, one hard copy of the motion papers, marked as “Courtesy Copy,” should be submitted to Magistrate Judge Scanlon. Bound exhibits must be tabbed.
Courtesy Copies: After electronic filing, one hard copy of the motion papers, marked as “Courtesy Copy,” should be submitted to Magistrate Judge Scanlon. Bound exhibits must be tabbed.
Page 4 | III. Motions
Sealing & Redaction Procedures
Sealed electronic filing is allowed only after filing a letter motion for leave and obtaining court permission.
For example, parties may file documents electronically under seal provided they first file a letter motion for leave to do so and obtain the Court’s permission.
Page 2 | I. Electronic Case Filing (ECF)
Filing Bundling Requirements
Motion papers must generally be held until fully briefed and then filed by the movant within two days of the reply service date, except when earlier filing is needed to avoid loss of appellate or other rights.
Motion papers may only be filed with the Court when the motion has been fully briefed. The movant shall be responsible for filing all of the motion papers no more than two days after the date the reply brief is scheduled to be served. Notwithstanding this individual rule, upon notice to the Court and all parties, a party may file a motion before briefing is completed if waiting to file a fully briefed motion would result in the loss of an appellate or other right.
Page 4 | III. Motions
Pre-Motion Conference Requirements
No pre-motion conference is required for motions submitted to Magistrate Judge Scanlon.
Pre-Motion conferences are not required for any motions submitted to Magistrate Judge Scanlon.
Page 3 | III. Motions
Adjournment & Extension Requirements
Adjournment and extension requests must be filed by motion with advance notice and must include specified information about prior requests, consent, and reasons.
All requests for adjournment of conferences or extensions of time must be filed as motions on ECF no later than 2 business days in advance of the conference date or deadline (and for settlement conferences, no later than 7 business days in advance), and state the following: 1) The original date of the conference and/or deadline; 2) The number of previous requests for adjournment or extension, and whether these previous requests were granted or denied; 3) Whether the adversary consents and, if not, the reasons given by the adversary for refusing to consent; 4) The reason for the adjournment request;
Page 2 | II. Communications with Chambers
Adjournment or extension requests that affect other dates must include a proposed revised scheduling order.
If the requested adjournment or extension affects any other scheduled dates, a proposed revised scheduling order must be attached.
Page 3 | II. Communications with Chambers
Chambers Communication Rules
Generally speaking, parties should only call Chambers with emergencies or exceptionally time-sensitive requests that cannot be addressed per Rule I(f), above. A party telephoning Chambers must state whether it obtained the consent of all other parties for any request being made.
Generally speaking, parties should only call Chambers with emergencies or exceptionally time-sensitive requests that cannot be addressed per Rule I(f), above. A party telephoning Chambers must state whether it obtained the consent of all other parties for any request being made.
Page 2 | II. Communications with Chambers
Proposed jury charges must be sent to chambers by email at the listed chambers address.
Proposed jury charges must also be emailed to Scanlon_Chambers@nyed.uscourts.gov in Microsoft Word or WordPerfect format.
Page 6 | IV. Pretrial Procedures in Cases to Be Tried Before Magistrate Judge Scanlon
For time-sensitive ECF filings, parties may fax Chambers, but must also send that fax to all other parties.
If a time-sensitive submission is made on ECF, the filing party may also fax it to Chambers at (718) 613-2305. If a submission is faxed to Chambers for this reason, the filing party must also send the fax to all other parties.
Page 2 | I. Electronic Case Filing (ECF)
If a time-sensitive matter has been filed on ECF and faxed to Chambers, but has not been decided, counsel may call Chambers at (718) 613-2300 to note its pendency.
If a time-sensitive matter has been filed on ECF and faxed to Chambers, but has not been decided, counsel may call Chambers at (718) 613-2300 to note its pendency.
Page 2 | I. Electronic Case Filing (ECF)
ECF technical help is available by phone at the listed number.
For ECF technical help, contact (718) 613-2290.
Page 2 | I. Electronic Case Filing (ECF)
Ex parte settlement letters may be submitted to chambers by email at the listed address.
The letter may be submitted by email to Scanlon_Chambers@nyed.uscourts.gov.
Page 6 | V. Settlement Procedures
Settlement conference scheduling requests may be made by joint ECF letter motion and should include at least three available dates with all required attendees.
If the parties would like to schedule a settlement conference with the Court, they may make a joint request by letter motion on ECF and include at least three dates on which all counsel and parties with full settlement authority are available to attend in person.
Page 6 | V. Settlement Procedures
Questions about ECF filing should be made by phone to the specified clerk contact number.
Questions regarding ECF filing should be directed to (718) 613-2312.
Page 2 | I. Electronic Case Filing (ECF)