Eighth Judicial Circuit of Florida, Alachua, Baker, Bradford, Gilchrist, Levy and Union Counties Document Filing Requirements

CRITICAL

Applies to

Transcript request form

Requests for a transcript of proceedings should be made in writing utilizing the Transcript Request Form found at http://circuit8.org/transcripts. The completed and signed form shall be submitted to Manager, Court Reporting Services, 220 South Main Street, Room B417, Gainesville, Florida 32601, or via e-mail, wablek@circuit8.org. The request must include the case name and uniform case number, date of the proceeding, and name of the presiding judge.

Requests for a transcript of proceedings should be made in writing utilizing the Transcript Request Form found at http://circuit8.org/transcripts. The completed and signed form shall be submitted to Manager, Court Reporting Services, 220 South Main Street, Room B417, Gainesville, Florida 32601, or via e-mail, wablek@circuit8.org. The request must include the case name and uniform case number, date of the proceeding, and name of the presiding judge.

CRITICAL

Applies to

Notice of limited appearance

In family or probate matters, an attorney entering a limited appearance must file a party-signed notice of limited appearance at entry and comply with the specified rules.

Attorneys in family or probate matters seeking to enter a limited appearance on behalf of a party must file, at the time the attorney enters an appearance, a notice of limited appearance pursuant to Florida Family Law Rule of Procedure 12.040, or Florida Probate Rule 5.030, signed by the party, and must otherwise fully comply with Florida Family Law Rule of Procedure 12.040, or Florida Probate Rule 5.030, as well as Florida Rules of General Practice and Judicial Administration 2.505(e).

CRITICAL

Applies to

Substitution of counsel

Substitution of counsel requires the client's written consent to be filed with the court and a court order permitting substitution.

by substitution of counsel, requiring written consent of the client, filed with the court, and a court order permitting substitution;

CRITICALCivil cases

Applies to

Standing civil case management order

In each civil case, the plaintiff must sign and file the standing civil case management order with the complaint.

In each civil case, the standing civil case management order (attached hereto as Appendix A) shall be signed by the plaintiff and filed in the court file along with the complaint.

CRITICAL

Applies to

Joint pretrial statement

Attach the Petitioner’s witness list to the joint pretrial statement.

Attach Petitioner’s Witness List

CRITICALCivil cases

Applies to

Motion to modify order

To modify the order, a party or attorney must file an appropriate motion with the county Clerk’s Office and schedule a hearing with the assigned judge.

If you wish to modify the conditions of this order, you or your attorney must file an appropriate motion with the Clerk’s Office in the county where the action is pending and schedule the matter for hearing with the judge assigned to your case.

CRITICAL

Applies to

Motion to withdraw

An attorney seeking to withdraw must file a motion under the cited rule that states the reasons and includes the client’s last known address, telephone number, and email address.

An attorney seeking to withdraw shall file a motion pursuant Florida Rule of General Practice and Judicial Administration 2.505(f)(1). The motion to withdraw shall set forth the reasons for withdrawal and shall include the client’s last known address, telephone number, and e-mail address.

CRITICAL

Applies to

Notice of appearance

A written notice of appearance for a previously self-represented party or for co-counsel must be filed with the court and served on all parties.

by filing with the court and serving upon all parties a written notice of appearance for a previously pro se party, or as co-counsel for a party currently represented by counsel;

CRITICAL

Applies to

Attorney appearance

WHEREAS, Florida Rule of General Practice and Judicial Administration 2.505(e) states that an attorney may only appear in a judicial proceeding in one of three ways: (1) by filing and serving the first pleading or paper on behalf of a party in a proceeding; (2) by substitution of counsel, requiring written consent of the client, filed with the court, and a court order permitting substitution; or (3) by filing with the court and serving upon all parties a written notice of appearance for a previously pro se party, or as co-counsel for a party currently represented by counsel;

WHEREAS, Florida Rule of General Practice and Judicial Administration 2.505(e) states that an attorney may only appear in a judicial proceeding in one of three ways: (1) by filing and serving the first pleading or paper on behalf of a party in a proceeding; (2) by substitution of counsel, requiring written consent of the client, filed with the court, and a court order permitting substitution; or (3) by filing with the court and serving upon all parties a written notice of appearance for a previously pro se party, or as co-counsel for a party currently represented by counsel;

CRITICAL

Applies to

Notice of appearance

A coverage attorney must file a notice of appearance as co-counsel before the court recognizes the attorney as representing the party.

From time to time, with the permission of the client, an attorney may arrange for another attorney to appear at a proceeding to represent a party. Such “coverage” attorney must file a notice of appearance as co-counsel before the court will recognize the attorney as representing that party. Fla. R. Gen. Prac. & Jud. Admin 2.505(e).

CRITICAL

Applies to

Joint pretrial statement

Attach the Respondent’s witness list to the joint pretrial statement.

Attach Respondent’s Witness List

CRITICAL

Applies to

Joint pretrial statement

Complete the marital assets section if the case is a dissolution of marriage action.

Complete this section if this is a dissolution of marriage action.

CRITICAL

Applies to

Transcript request

Specified counsel may obtain a rough-draft transcript or recording CD by written request.

Any state attorney, public defender, regional counsel, or court-appointed counsel may obtain a transcript in rough-draft form from a real-time reporter or a CD of a digital recording by written request, at no charge to their offices, per the July 1, 2004 cost-sharing agreement for Court Reporting Services.

CRITICALCivil cases

Applies to

Standing order

The Clerk must docket the signed Standing Order as a separate document with its own timestamp.

The signed Standing Order shall be docketed by the Clerk as a separate document with its own time stamp.

CRITICAL

Applies to

Audio record request

To obtain audio records, the requesting party must complete and sign the written Transcript or Audio/Video CD Request Form and Prohibition Against Dissemination.

The requesting party shall be required to complete and sign a written Transcript or Audio/Video CD Request Form and Prohibition Against Dissemination (found at http://circuit8.org/transcripts) to obtain audio records.

CRITICAL

Applies to

Original transcript

The original transcript of every court proceeding must be filed with the clerk.

The original transcript of any court proceeding shall be filed with the clerk of court.

CRITICAL

Applies to

Notice of hearing

When the Court does not provide a hearing record, the notice must state whether the setting party will secure a court reporter and, if so, provide the reporter’s name and address.

In hearings where the Court does not provide a record, all notices of hearings must specify whether the party setting a matter for hearing will be securing the services of a court reporter and, if so, the name and address of the court reporter.

CRITICALCivil cases

Applies to

Standing order

The Petitioner must submit a signed Standing Order indicating receipt when filing.

At the time of filing, the Petitioner shall submit the Standing Order, which they have signed indicating their receipt thereof.

CRITICAL

Applies to

Joint pretrial statement

Complete the marital liabilities section if the case is a dissolution of marriage action.

Complete this section if this is a dissolution of marriage action

CRITICAL

Applies to

Joint pretrial statement

Footnote any asset for which a special equity is claimed.

Footnote any item for which a special equity is claimed.

CRITICAL

Applies to

Joint pretrial statement

Attach the Petitioner’s exhibit list to the joint pretrial statement.

Attach Petitioner’s Exhibit List (all exhibits must be pre-marked for trial)

CRITICAL

Applies to

Joint pretrial statement

Attach the Respondent’s exhibit list to the joint pretrial statement.

Attach Respondent’s Exhibit List (all exhibits must be pre-marked for trial)

CRITICAL

Applies to

Attorney appearance

Before the court recognizes an attorney as representing a party, the attorney must file the initial pleading, obtain an order permitting substitution, or file a written notice of appearance.

Before the court will recognize an attorney as representing a party, the attorney must comply with Florida Rule of General Practice and Judicial Administration 2.505(e) by: a. Filing the initial pleading on behalf of a party; b. Obtaining an order permitting substitution of counsel; or c. Filing a written notice of appearance as counsel or co-counsel.

CRITICALCivil cases

Applies to

Motion

The motion shall contain a good faith statement reflecting the date and time of the conference with opposing counsel. A statement that counsel attempted to confer with opposing counsel is insufficient unless the good faith statement details the date and time of at least three attempts to confer that occurred within the one-month period immediately prior to the filing of the motion.

The motion shall contain a good faith statement reflecting the date and time of the conference with opposing counsel. A statement that counsel attempted to confer with opposing counsel is insufficient unless the good faith statement details the date and time of at least three attempts to confer that occurred within the one-month period immediately prior to the filing of the motion.

CRITICAL

Applies to

Digital recording request

The clerk may obtain a digital recording CD by written request.

The clerk of court may have a CD of a digital recording of any court event at no charge to their office by written request.

CRITICALCivil cases

Applies to

Proof of completion of parenting education and family stabilization course

The parties must file proof of completion of the approved parenting course before entry of final judgment.

The parties shall file proof of completion of a 4-hour Parenting Education and Family Stabilization Course approved by the Department of Children and Families before entry by the court of a final judgment.

CRITICAL

Applies to

Order to transcribe

If required immediate transcription instructions are not given in a death penalty proceeding, the state or defense attorney must move for transcription and prepare an order for the judge’s signature.

Where immediate transcription instructions in a death penalty proceeding are required but are not given, the state attorney or defense attorney shall move for the transcription of the relevant proceedings and prepare an order to transcribe for the signature of the appropriate judge.

CRITICAL

Applies to

Notice of completion of limited appearance

A limited-appearance attorney remains attorney of record until filing the required notice of completion of limited appearance.

“Limited Appearance” attorneys are considered attorney of record until they have filed the notice of completion of limited appearance required by Rule 12.040(c)(1), or Florida Probate Rule 5.030.

CRITICAL

Applies to

Joint pretrial statement

For a disputed asset value, list the asset again on the next line and complete columns 2 through 5 for each party.

If value is disputed, list the asset again on the next line and fill out columns 2, 3, 4, & 5 for each party.

CRITICAL

Applies to

Withdrawal notice

A withdrawal notice under Florida Family Law Rule 12.040 must include the represented person's name, address, telephone number, and any designated service email address.

WHEREAS, Florida Family Law Rule 12.040, though not applicable to civil cases, requires inclusion of the name, address, and telephone number of the person(s) represented by the withdrawing attorney, along with any designated e-mail address(es) for service,

CRITICALCivil cases

Applies to

Equitable distribution spreadsheet

The spreadsheet should be printed and filed with the Joint Pre-Trial Memorandum / Stipulations and provided digitally to the Court.

The spreadsheet should be printed and filed with the Joint Pre-Trial Memorandum / Stipulations and provided digitally to the Court.

CRITICAL

Applies to

Transcript

The court reporter must electronically sign the certificate of every required transcript, whether original or copy.

The stenographic and/or digital court reporter will produce true and accurate transcripts as required and will electronically sign the certificate of every transcript required to be produced regardless of whether it is called an original or a copy, and submit electronically to the clerk of court.

CRITICALCivil cases

Applies to

Standing order

The plaintiff or counsel must certify compliance and arrange for the order to be filed and served on all named defendants with the complaint.

I HEREBY CERTIFY that I have read and will comply with the foregoing standing order and shall cause it to be filed and served, contemporaneously with the complaint, on all named defendants.

CRITICALCivil cases

Applies to

Summons

A summons may not issue in an applicable case unless the appropriate signed Standing Order has been filed.

No summons shall be issued in an applicable case unless the appropriate signed Standing Order is filed.

CRITICAL

Applies to

Publicly funded transcript request

A court order is required for a proceeding recording to be transcribed at public expense.

No recordings of proceedings will be transcribed at public expense without a court order.

CRITICAL

Applies to

Transcript request

Specified counsel seeking a final certified transcript must obtain a signed order and copy Court Reporting on the motion and order.

Any state attorney, public defender, regional counsel, or court-appointed counsel may obtain a transcript for any court event, including appeals in final certified form with an order signed by the presiding judge at no charge to their offices, per the July 1, 2004 implementation of the cost-sharing agreement for Court Reporting Services. Court Reporting shall be copied with the motion and order for transcription.

CRITICAL

Applies to

Termination of limited appearance

Attorneys wishing to terminate their limited appearance in a civil proceeding must file a Termination of Limited Appearance, and the use of the attached form (Appendix A)

Attorneys wishing to terminate their limited appearance in a civil proceeding must file a Termination of Limited Appearance, and the use of the attached form (Appendix A)

CRITICAL

Applies to

Termination of limited appearance

Must include

certificate of service

The provided termination-of-limited-appearance form includes a certification that the matter is concluded, a request to enter the termination, directions for service of future papers, and a service certification.

{Attorney’s name} , files this Termination of Limited Appearance on behalf of the [check one] (___) Plaintiff (___) Defendant, {name}, ___________________ ______________________________________, and certifies that the proceeding or matter is concluded. The clerk of the above-styled court is requested to enter this Termination of Limited Appearance of record. Copies of all future court papers should be served on the [check one only] (___) Plaintiff (___) Defendant at the contact information shown below. I certify that a copy of this termination of limited appearance was: [check all used] (___) e-mailed (___) mailed (___) hand delivered on {date} ___________________ to the person(s) listed below.

CRITICAL

Applies to

Joint pretrial statement

If support arrearages exist, state the arrearage amount, next payment date and amount, and the date and docket entry number of the order establishing the arrears.

If yes, state the amount of the arrearage, the date and amount of the next payment due, and the date and docket entry number for the court order establishing the support that is in arrears.

CRITICAL

Applies to

Joint pretrial statement

If child support is an issue, attach a fully completed child support calculation worksheet.

If Child Support is an issue? Yes/No If yes, attach a fully completed child support calculation worksheet (Florida Family Rule Form 12.902(e).