Eighth Judicial Circuit of Florida, Alachua, Baker, Bradford, Gilchrist, Levy and Union Counties Document Filing Requirements

CRITICAL

Applies to

Notice of hearing

After receiving the judicial assistant’s email confirming the hearing date, the moving party must prepare a notice of hearing.

Once confirmation of the hearing date has been received by email from the judicial assistant, a notice of hearing shall be prepared by the moving party.

CRITICAL

Applies to

Proposed order

If the other side does not respond timely to an approval request, email the proposed order to the judicial assistant explaining that the response period lapsed and opposing counsel did not respond.

If the other side does not respond timely to a request for approval of a proposed order, the proposed order shall be emailed to the judicial assistant with the explanation that the time frame has lapsed and opposing counsel was unresponsive.

CRITICALCriminal cases

Applies to

First appearance order

The First Appearance Order must notify the VJO and Treatment Court Supervisor.

The VJO and Treatment Court Supervisor shall be notified via the First Appearance Order.

CRITICAL

Applies to

Order

The order’s certificate of service must identify the recipient party and that party’s email/e-service address or, if a hard copy is required, mailing address.

Please indicate the name of the party who is to receive the order, as well as that party’s e-mail/e-service address OR mailing address, if a hard copy is required.

CRITICAL

Applies to

Digital exhibits

Digital exhibits that cannot be mailed must be listed and marked, then hand-delivered to opposing counsel or the party at least ten business days before the hearing.

Digital Exhibits that cannot be sent via US Mail (i.e., videos, flash drives, etc.) must be included on the exhibit list (and properly marked) and hand delivered directly to the opposing counsel or party no later than ten (10) business days prior to the hearing.

CRITICAL

Applies to

Order or final judgment

When an order or final judgment directs payments to the State Disbursement Unit, submit an income deduction order for simultaneous entry, with an attached income withholding order if child support is involved.

When submitting an order or final judgment directing a party to make payments to the State Disbursement Unit, please submit an income deduction order (with attached income withholding order if there is child support) to be entered simultaneously by the Court.

CRITICAL

Applies to

Notice of cancellation

Please notify the Court at least 24 hours in advance of any cancellations, and a notice of cancellation should be emailed to the judicial assistant at the time the notice of cancellation is filed with the Clerk.

Please notify the Court at least 24 hours in advance of any cancellations, and a notice of cancellation should be emailed to the judicial assistant at the time the notice of cancellation is filed with the Clerk.

CRITICALCriminal cases

Applies to

Notice

Before presenting the negotiated plea agreement, the parties must notify the VJO, Treatment Court Supervisor, and Specialty Court Manager of the hearing date and time.

Prior to presentation of the negotiated plea agreement to the Court, the parties shall notice the VJO (paula.ambroso@va.gov), Treatment Court Supervisor (fowens@alachuacounty.us), and the Specialty Court Manager (woodsb@circuit8.org) of the hearing date and time.

CRITICAL

Applies to

Email to judicial office

Emails to the judicial office must identify the county-coded case number, case name, and relevant matter in the subject line.

The subject line must contain the case number including the county code, case name, and relevant matter (e.g., 01-2024-CF-001234-A: State v. Doe – 2-Hour Hearing Requested).

CRITICAL

Applies to

Emergency motion

Every emergency motion must be verified.

All emergency motions must be verified.

CRITICAL

Applies to

Zoom hearing participant list

Each party must email the court a list of expected participants, including parties and witnesses, at least three business days before the Zoom hearing.

Each party will need to provide the court with a list of all parties, witnesses, etc. who the party expects to participate in the Zoom hearing, no less than three (3) business days prior to the hearing. This information shall be provided via email to courtneya@circuit8.org.

CRITICAL

Applies to

Contact information update

Attorneys and self-represented litigants must update their contact information using Form 2.603 whenever their registered electronic-service email account changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

CRITICAL

Applies to

Order

Must include

certificate of service

Every order must include a certificate of service at the bottom identifying the recipient and the recipient’s email/e-service address or, if a hard copy is required, mailing address.

All orders shall include a certificate of service at the bottom of the order. Please indicate the name of the party who is to receive the order, as well as that party’s e-mail/e-service address OR mailing address, if a hard copy is required.

CRITICAL

Applies to

Equitable distribution worksheets

Provide Equitable Distribution Worksheets in Microsoft Excel format before the Final Hearing.

Equitable Distribution Worksheets shall be provided in a Microsoft Excel document(s) prior to the Final Hearing.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the Judicial Zoom credentials.

A notice of hearing involving any remote appearance must list the Judicial Zoom credentials.

CRITICAL

Applies to

Proposed order

Each proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement about the order.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Proposed child support guidelines

Provide proposed Child Support Guidelines to all parties and the Court before the Final Hearing.

Proposed Child Support Guidelines shall be provided to all parties and the Court prior to the Final Hearing.

CRITICAL

Applies to

Exhibits

Include an exhibit index stating whether each exhibit has been stipulated to by the parties.

An Index of Exhibits shall be included with an indication of whether each exhibit has or has not been stipulated to by the parties.

CRITICAL

Applies to

Order

Must include

certificate of service

Orders must include a certificate of service at the bottom and identify the receiving party’s name, email/e-service address, and mailing address.

All orders shall include a certificate of service at the bottom of the order. Please indicate the name of the party who is to receive the order, as well as that party’s email/e-service address and mailing address.

CRITICAL

Applies to

Motion

A party seeking an emergency hearing on a factual basis must file a detailed motion identifying the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Form 2.603

Attorneys and self-represented litigants must update their contact information using Form 2.603 whenever their registered electronic-service email account changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

CRITICAL

Applies to

Hearing time request

The email request should include: Case number, including county code Style of the case A courtesy copy of the motion(s) or petitions(s) being set The total amount of time requested from both sides

The email request should include: Case number, including county code Style of the case A courtesy copy of the motion(s) or petitions(s) being set The total amount of time requested from both sides

CRITICAL

Applies to

Zoom appearance request

To have a request to appear by Zoom considered, file a Motion.

The Court will consider requests to appear by Zoom upon the filing of a Motion.

CRITICAL

Applies to

Transcription motion

If required immediate transcription instructions were not given in a death penalty proceeding, the state or defense attorney must move for transcription and prepare an order for the judge’s signature.

Where immediate transcription instructions in a death penalty proceeding are required but are not given, the state attorney or defense attorney shall move for the transcription of the relevant proceedings and prepare an order to transcribe for the signature of the appropriate judge.

CRITICAL

Applies to

Transcript

The reporter must electronically sign the certificate for every required transcript, whether original or copy.

The stenographic and/or digital court reporter will produce true and accurate transcripts as required and will electronically sign the certificate of every transcript required to be produced regardless of whether it is called an original or a copy, and submit electronically to the clerk of court.

CRITICAL

Applies to

Transcript request

Counsel seeking a final certified transcript must obtain an order signed by the presiding judge.

Any state attorney, public defender, regional counsel, or court-appointed counsel may obtain a transcript for any court event, including appeals in final certified form with an order signed by the presiding judge at no charge to their offices, per the July 1, 2004, implementation of the cost-sharing agreement for Court Reporting Services.

CRITICAL

Applies to

Notice of appearance

A coverage attorney must file a notice of appearance as co-counsel before the Court will recognize the attorney as representing a party.

Pursuant to Administrative Order No. 1.30, “coverage” attorneys must file a notice of appearance as co-counsel before the Court will recognize the attorney as representing that party.

CRITICAL

Applies to

Contact information

Attorneys and self-represented litigants must provide an email address for receiving signed orders electronically unless excused.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.

CRITICAL

Applies to

Emergency hearing motion

A party seeking an emergency hearing must file a detailed motion identifying the issues, explaining why an emergency hearing is necessary, and stating the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Appeal transcript

Appeals require one original transcript for electronic filing unless the court orders otherwise or the clerk requires otherwise.

Appeals require one original for electronic filing, unless otherwise ordered by the court or required by the clerk of court.

CRITICAL

Applies to

Transcript request form

Requests for a transcript of proceedings should be made in writing utilizing the Transcript Request Form found at https://circuit8.org/departments-services/ordering-transcripts-recordings/. The completed and signed form shall be submitted online or mailed to Manager, Court Reporting Services, 220 South Main Street, Room B417, Gainesville, Florida 32601, or via e-mail,

Requests for a transcript of proceedings should be made in writing utilizing the Transcript Request Form found at https://circuit8.org/departments-services/ordering-transcripts-recordings/. The completed and signed form shall be submitted online or mailed to Manager, Court Reporting Services, 220 South Main Street, Room B417, Gainesville, Florida 32601, or via e-mail,

CRITICAL

Applies to

Transcription motion and order

Court Reporting must be copied with the motion and order for transcription.

Court Reporting shall be copied with the motion and order for transcription.

CRITICAL

Applies to

Interpreter request

Please be sure to include the following information when making your request: Date, time and location of the event Language desired, include any geographical preferences (ex. Brazilian Portuguese) The case number and name of the person(s) requiring interpretation The name and telephone of the person making the request The type of event and any special needs or instructions

Please be sure to include the following information when making your request: Date, time and location of the event Language desired, include any geographical preferences (ex. Brazilian Portuguese) The case number and name of the person(s) requiring interpretation The name and telephone of the person making the request The type of event and any special needs or instructions

CRITICAL

Applies to

Notice of hearing

When the Court does not provide a record, a hearing notice must state whether the setting party will secure a court reporter and, if so, identify the reporter by name and address.

In hearings where the Court does not provide a record, all notices of hearings must specify whether the party setting a matter for hearing will be securing the services of a court reporter and, if so, the name and address of the court reporter.

CRITICAL

Applies to

Substitution of counsel

Stipulations should be signed by the defendant, current and new counsel. New counsel shall file the signed stipulation and Motion and submit a proposed Order via the Florida Courts E-Filing Portal. The Court will require a hearing if all signatures are not present.

Stipulations should be signed by the defendant, current and new counsel. New counsel shall file the signed stipulation and Motion and submit a proposed Order via the Florida Courts E-Filing Portal. The Court will require a hearing if all signatures are not present.

CRITICAL

Applies to

Proposed order

Must include

certificate of service

Every proposed order must include the specified processing and certificate-of-service coding after its body.

All proposed orders must include the following coding after the body of the proposed order. This coding allows our computer system to input the proper dates and signatures for processing. DONE AND ORDERED in Chambers at Gainesville OR Trenton, Alachua OR Gilchrist County, Florida on DDDD. JJJJ CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished by U.S. Mail or via filing with the Florida Courts E-Filing Portal on MMMM. CCCC AAAA

CRITICAL

Applies to

Original transcript

The original transcript of each court proceeding must be filed with the clerk.

The original transcript of any court proceeding shall be filed with the clerk of court.

CRITICAL

Applies to

Audio recording request

A party seeking audio records must complete and sign the written Transcript or Recording Request Form and Prohibition Against Dissemination.

The requesting party shall be required to complete and sign a written Transcript or Recording Request Form and Prohibition Against Dissemination (found at https://circuit8.org/departments-services/ordering-transcripts-recordings/) to obtain audio records.

CRITICAL

Applies to

Exhibit submission

An Index of Exhibits shall be included with an indication of whether each exhibit has or has not been stipulated to by the parties.

An Index of Exhibits shall be included with an indication of whether each exhibit has or has not been stipulated to by the parties.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing based on a factual basis must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Proposed order

Each proposed order must include a cover letter certifying party agreement or identifying any disagreement about the proposed order.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Order

Must include

certificate of service

Every order must include a certificate of service at the bottom.

All orders shall include a certificate of service at the bottom of the order.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the Judicial Zoom credentials.

A notice of hearing involving any remote appearance must list the Judicial Zoom credentials.

CRITICAL

Applies to

Continuance motion

Unless good cause is shown, the party requesting a continuance must sign the motion.

Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).

WARNING

Applies to

Notice of hearing

A notice of hearing prepared by counsel must identify who will appear by Zoom and, if applicable, who will arrange the conference call.

If your office prepares a notice of hearing, it must include language noting who will appear by Zoom and who will arrange the conference call, if applicable.

WARNING

Applies to

Email

Emails to the judicial office must identify the case number, case name, and relevant matter in the subject line.

The subject line must contain the case number, case name, and relevant matter (e.g., 2024 DR 001234 SC – Doe v. Doe – Title of Motion/Document or 2-Hour Hearing Requested.)

WARNING

Applies to

Case management conference request

A request for a case management conference must state why the conference is necessary.

Any request for a CMC articulate the reasons for the necessity of the conference.