Court Rules

Court-wide rules

Applies court-wide

These 77 rules apply across Florida 5 Judicial Circuit (Citrus, Hernando, Lake, Marion, Sumter). Where this judge's own standing orders above address the same topic, the judge's requirement controls.

Formatting

All 34
  • Format
    DOCX

    Proposed orders must be created in the latest version of Microsoft Word in .docx format.

  • Do not place spaces before the JJJJ, GGGG, or AAAA codes, and use the Right Alignment button to position signature fields.

  • Proposed orders must not contain page breaks or section breaks.

Filing Requirements

All 30
  • Applies to
    Proposed order
    Must include
    proposed order

    Proposed orders must use the specified signature-field code pairs, including DDDD/JJJJ, MMMM/AAAA, RRRR/GGGG, and CCCC.

  • Applies to
    Proposed order

    Each electronic-signature code must contain all four capital letters and may appear only once per line.

  • Applies to
    Proposed order
    Must include
    case number

    Every proposed order must include the Unified Case Number.

Communication

All 4

  • Non-lawyer personnel may communicate with judges, judicial officers, or other court personnel only about scheduling and other ministerial matters.

  • A lawyer must avoid substantive ex-parte communications with the presiding judge in a pending case.

  • A lawyer must notify opposing counsel of communications with the court or tribunal unless the communication concerns only scheduling or clerical matters.

E-Filing

All 3
  • Applies to
    Cover letter

    A cover letter is optional, but if submitted it must be an Adobe PDF containing relevant details and must be uploaded separately from the proposed order.

  • Applies to
    Proposed order

    When multiple proposed orders are submitted in one filing, each order must be uploaded separately to the E-Portal.

  • Applies to
    Foreclosure packet

    All foreclosure packet documents must be e-filed with the clerk when hearing time is reserved.

More categories

View all Florida 5 Judicial Circuit (Citrus, Hernando, Lake, Marion, Sumter) rules
About Judge Shanae L. Pickens

Shanae L. Pickens, Circuit Judge, Marion County Circuit Court. Judicial assistant: ToniAnn Papa. Office: (352) 401-7806.

- Marion County Judicial Center – Suite 2050 110 N.W. 1st Avenue Ocala, FL 34475

Common questions about Judge Shanae L. Pickens's rules

What formatting rules apply to filings before Judge Shanae L. Pickens?

Judge Shanae L. Pickens' formatting rule includes file format docx, word 97 documents are not accepted, and pdf documents are not accepted. Proposed orders must be submitted only in Word .docx format; Word 97 and PDF files are not accepted.

View ruleSource: page 1, section Submitting Proposed Orders

What must be included with order filings before Judge Shanae L. Pickens?

The rule requires certificate of service. Every order must include a certificate of service.

View ruleSource: page 1, section Submitting Proposed Orders

How may parties contact Judge Shanae L. Pickens' chambers?

The rule addresses email communications with Judge Shanae L. Pickens' chambers. Written communications to Judge Pickens’ office should be submitted by email.

View ruleSource: page 1, section Communication with the Court

Is electronic filing required before Judge Shanae L. Pickens?

Yes. Electronic filing is required for the covered filings. Attorneys and self-represented litigants must provide an email address for electronic delivery of signed orders unless excused.

View ruleSource: page 1, section E-filing portal

When is a filing treated as filed before Judge Shanae L. Pickens?

The rule addresses filing timing, filing status, or cure windows. The court prefers hearing materials to be submitted at least ten days before the scheduled hearing so they can be reviewed.

View ruleSource: page 1, section Case Law, Memoranda, and Hearing Materials Other Than Evidence

What rule applies to service by email for the opposing party before Judge Shanae L. Pickens?

The rule addresses service method, recipient, or timing requirements. Details: method: service by email, recipient: the opposing party. All other parties or their attorneys must be copied on correspondence sent to the court.

View ruleSource: page 1, section Communication with the Court
Complete rules summary for Judge Shanae L. Pickens

Written communications to Judge Pickens’ office should be submitted by email.

All other parties or their attorneys must be copied on correspondence sent to the court.

Hearing scheduling requests should be emailed to Judicial Assistant ToniAnn Papa.

Attorneys and self-represented litigants must provide an email address for electronic delivery of signed orders unless excused.

Attorneys and self-represented litigants must use Form 2.603 to update their contact information whenever their electronic-service email changes.

Every order must include a certificate of service.

Proposed orders must be submitted through the E-portal.

Proposed orders must be submitted only in Word .docx format; Word 97 and PDF files are not accepted.

Proposed orders must use the electronic signing program’s specified codes and follow the attached sample order’s format.

The submitting attorney must mail a copy of the proposed order to any pro se party and file a certificate of compliance.

An order submission must include a certificate of service.

Noncompliant proposed-order submissions will be rejected and may delay case processing.

Case law, memoranda, and non-evidentiary hearing materials may be submitted by email with the case number, hearing date, and related motion or matter.

The court prefers hearing materials to be submitted at least ten days before the scheduled hearing so they can be reviewed.

The court will accept hearing materials by U.S. Mail when their volume is too large for email.

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