Sixteenth Judicial Circuit of Florida (Monroe County) Document Filing Requirements

CRITICAL

Applies to

Motion

Must include

certificate of conference

Attach a Certificate of Conferral to the motion.

A Certificate of Conferral is to be attached to the motion.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Proposed order

Every proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement about the order.

All proposed orders must be accompanied by a cover letter either: certifying that all parties agree to the order OR containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Exhibits

Bring sufficient copies of each exhibit for the Clerk, the Court, and each party to the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to during the hearing or trial.

CRITICAL

Applies to

Hearing cancellation

Immediately file and serve a Notice of Cancellation on opposing counsel and any self-represented litigant when canceling a hearing.

You must cancel hearings by notifying the judicial assistant immediately via e-mail. You must also immediately file and serve a “Notice of Cancellation” on opposing counsel and any self-represented litigant.

CRITICAL

Applies to

Motion

File the appropriate motion with the Clerk of Courts before asking the Court to take action on a case.

Persons who want the Court to take any action on their case must first file the appropriate motion with the Clerk of Courts.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the judge’s Zoom credentials.

A notice of hearing involving any remote appearance must list the judge’s zoom credentials.

CRITICAL

Applies to

Hearing request and notice of hearing

Hearing requests and notices of hearing must provide the requested hearing details, case information, participants, motions, requested duration, and meet-and-confer date and manner.

The hearing request (and notice of hearing) must include: Date, location and time being requested for the hearing; Case number; Style of the case; Names of the attorneys (or self-represented litigants when applicable); Title of the motion(s) to be heard and the date the motion was filed; Amount of time requested for the hearing; Date and manner of the required meet and confer.

CRITICAL

Applies to

Notice for trial

Unless a trial order has already been filed, file a notice for trial and email the Judicial Assistant for trial dates.

Unless a trial order has been filed already, please file a notice for trial to set the case for trial and email the Judicial Assistant for trial dates..

CRITICAL

Applies to

Form 2.603

Update contact information using Form 2.603 whenever the email account registered for electronic service changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e- mail account registered for electronic service.

CRITICAL

Applies to

Notice of settlement

For a settled case scheduled for a hearing or trial, file a Notice of Settlement with the Clerk and email a copy to the Judicial Assistant.

Cases that have been settled that are scheduled for a hearing and/or trial, must file a Notice of Settlement with the Clerk of Court and email a copy to the Judicial Assistant.

CRITICAL

Applies to

Motion

Civil motions must be filed with the Clerk before hearing time is requested.

Motions must be filed with the Clerk of the Court prior to requesting hearing time.

CRITICAL

Applies to

Proposed order

Exhibits referenced in a proposed order must be attached or the order will be rejected.

Any exhibits referenced in the body of the proposed order must be attached, otherwise, the order will be rejected.

CRITICAL

Applies to

Notice of settlement

Settled cases scheduled for a hearing or trial must file a Notice of Settlement with the Clerk and email a copy to the Judicial Assistant.

Cases that have been settled that are scheduled for a hearing and/or trial, must file a Notice of Settlement with the Clerk of Court and email a copy to the Judicial Assistant.

CRITICAL

Applies to

Motion to continue

Must include

proposed order

A motion to continue must include a proposed order.

Motions to Continue must be filed with the Clerk of the Court and emailed to the Judicial Assistant along with a proposed order, at least three business days prior to the scheduled hearing.

CRITICAL

Applies to

Notice of cancellation of hearing

A Notice of Cancellation of the Hearing must be submitted to cancel a hearing.

Submit a Notice of Cancellation of the Hearing.

CRITICAL

Applies to

Proposed order

Each proposed order must be accompanied by a separate cover letter in PDF.

Please be advised that the e-filing portal requires a separate cover letter in PDF with each order.

CRITICAL

Applies to

Notice of ready for trial

Must include

certificate of service

A Notice of Ready for Trial must be emailed to the Judicial Assistant and state whether a court or jury trial is requested, the requested time, and a certificate of service listing all parties’ corresponding email addresses.

Please forward a copy of your Notice of Ready for Trial to the Judicial Assistant via email. The notice shall include the type of trial that is requested: Trial by Court or Trial by Jury, amount of time requested, and a certificate of service to all parties with corresponding email addresses.

CRITICAL

Applies to

Proposed order

Each proposed order must be submitted with a separate cover letter.

Please be advised that the E-Filing Portal requires a separate cover letter, in PDF format, with each proposed order.

CRITICAL

Applies to

Proposed order

Exhibits referenced in a proposed order must be attached or the order will be rejected.

Any exhibits referenced in the body of the proposed order must be attached, otherwise, the order will be rejected.

CRITICAL

Applies to

Proposed order

Must include

proposed order

A proposed order submission must include a corresponding cover letter indicating whether the opposing party or counsel agrees or objects to entry.

Proposed orders are to be submitted through the e-portal with a corresponding cover letter indicating if opposing party/counsel agrees or objects to the entry of the order.

CRITICAL

Applies to

Vop docket sounding

At VOP Docket Sounding, admissions or sentencings require a compelling need, advance notice to the Court, and the paperwork needed for a thorough case analysis.

Admissions and/or sentencings will not occur at VOP Docket Sounding except in circumstances where there is a compelling need and the court has been advised in advance and has been provided with the necessary paperwork to do a complete and thorough analysis of the case.

CRITICAL

Applies to

Proposed order

Each proposed order submitted through the E-Filing Portal must have a separate PDF cover letter.

Please be advised that the E-Filing Portal requires a separate cover letter in PDF format, with each proposed order.

CRITICAL

Applies to

Proposed order

Exhibits referenced in a proposed order must be attached or the order will be rejected.

Any exhibits referenced in the body of the proposed order must be attached, otherwise, the order will be rejected.

CRITICAL

Applies to

Proposed order

Attach any exhibits referenced in a proposed order or the order will be rejected.

Any exhibits referenced in the body of the proposed order must be attached, otherwise, the order will be rejected.

CRITICAL

Applies to

Exhibits

Marked original exhibits must be delivered to the Court before the Zoom hearing.

Please deliver the marked original exhibits to the Court prior to the Zoom hearing.

CRITICAL

Applies to

Proposed order

Each proposed order must be accompanied by a separate cover letter.

Please be advised that the E-Filing Portal requires a separate cover letter, in PDF format, with each proposed order.

INFO

Applies to

Proposed order

If the judge prefers a certificate of service at the end of a proposed order signed by the judge’s JA, the provided MMMM and AAAA codes and template may be used.

If the judge to whom you are submitting the proposed order prefers to have a certificate of service at the end of the order signed by his/her JA, you can use the MMMM and AAAA codes as shown below: ## CERTIFICATE OF SERVICE A true and correct copy of the foregoing has been sent to the following individuals on MMMM. CCCC AAAA

INFO

Applies to

Proposed order

If the judge prefers a certificate of service at the end of a proposed order signed by the JA, the filer may use the provided certificate template and codes.

If the judge to whom you are submitting the proposed order prefers to have a certificate of service at the end of the order signed by his/her JA, you can use the MMMM and AAAA codes as shown below: ## CERTIFICATE OF SERVICE A true and correct copy of the foregoing has been sent to the following individuals on MMMM. CCCC AAAA