Sixteenth Judicial Circuit of Florida (Monroe County) Document Format Requirements
28 rules from official source documents
Font, margin, spacing, and file format requirements for court filings.
CRITICAL
Submit hard copies of exhibits marked with letters for identification at least five days before the scheduled hearing.
Please note, the Clerk of Court requires hard copies of exhibits, marked with letters for identification, which shall be submitted at least five(5) days prior to the scheduled hearings.
CRITICAL
Submit proposed orders in Word format and provide them to opposing counsel and any self-represented litigant.
All proposed orders must be submitted in Word format and provided to opposing counsel and any self-represented litigant.
CRITICAL
- Format
- PDF_A
Courtesy copies must be submitted in PDF/A format.
Courtesy copies must be submitted in PDF/a format.
CRITICAL
Remove Microsoft Word field codes from a proposed order before submitting it.
If you use field codes in Microsoft Word for the creation of your proposed document, please remove the codes prior to submitting.
CRITICAL
- Format
The separate cover letter submitted with each proposed order must be in PDF format.
Please be advised that the E-Filing Portal requires a separate cover letter, in PDF format, with each proposed order.
CRITICAL
Proposed orders must be submitted in Word using DJMCA format through the State of Florida E-filing Portal.
Proposed Orders shall be submitted in Word in DJMCA format for the court’s review and signature through the State of Florida E-filing Portal.
CRITICAL
Each DJMCA field must contain all four letters of its code.
- 3. You must add all 4 letters to each field.
CRITICAL
When using DJMCA format, use the specified codes and pairings for proposed-order fields.
- 1. You must use the codes as pairs (e.g., JJJJ & DDDD are used for Judge's signature and signature date). Below are the required pairs. - a. DDDD = Judge's Signature Date / JJJJ = Judge's Signature - b. MMMM = Mailing Date / AAAA – Judicial Assistant's Signature - c. CCCC = Service list
CRITICAL
Hard copies of exhibits must be marked for identification and submitted to the Clerk at least five business days before the scheduled hearing.
Please note: the Clerk of the Court requires hard copies of Exhibits to be marked for identification and shall be submitted at least 5 business days prior to the scheduled hearing.
CRITICAL
DJMCA codes must be entered in all capital letters.
- 2. The codes must be all capital letters.
CRITICAL
Use either Arial or Times New Roman for the document, and do not mix fonts.
Please only use one of the following fonts and do not mix fonts in the same document: Arial or Times New Roman.
CRITICAL
- Format
The separate cover letter accompanying each proposed order must be in PDF format.
Please be advised that the e-filing portal requires a separate cover letter in PDF with each order.
CRITICAL
- 4. These codes should only be used once per line. Placing two codes per line will not work.
- 4. These codes should only be used once per line. Placing two codes per line will not work.
CRITICAL
Proposed orders must continue to use the previously required DJMCA format.
The previously required DJMCA format remains the same.
CRITICAL
Proposed orders must be submitted in Word format with the correct DJMCA codes; an order not in Word format will not be entered and may be rejected without notice.
All proposed orders will need to be submitted in Word Format and with the correct DJMCA codes. If the order is not submitted in Word Format, it will not be entered and may be rejected without notice.
CRITICAL
Each DJMCA field must contain all four letters of its code.
- 3. You must add all 4 letters to each field.
CRITICAL
Remove Microsoft Word field codes from a proposed order before submitting it.
If you use field codes in Microsoft Word for the creation of your proposed document, please remove the codes prior to submitting.
CRITICAL
Use either Arial or Times New Roman, and do not mix fonts in the same document.
Please only use one of the following fonts and do not mix fonts in the same document: Arial or Times New Roman.
CRITICAL
- Format
The separate cover letter submitted with each proposed order must be in PDF format.
Please be advised that the E-Filing Portal requires a separate cover letter in PDF format, with each proposed order.
CRITICAL
- Format
The separate cover letter accompanying each proposed order must be in PDF format.
Please be advised that the E-Filing Portal requires a separate cover letter, in PDF format, with each proposed order.
CRITICAL
DJMCA codes must be written in all capital letters.
- 2. The codes must be all capital letters.
CRITICAL
Proposed orders in DJMCA format must use the specified code pairs and code meanings.
- 1. You must use the codes as pairs (e.g., JJJJ & DDDD are used for Judge's signature and signature date). Below are the required pairs. - a. DDDD = Judge's Signature Date / JJJJ = Judge's Signature - b. MMMM = Mailing Date / AAAA – Judicial Assistant's Signature - c. CCCC = Service list
CRITICAL
- 4. These codes should only be used once per line. Placing two codes per line will not work.
- 4. These codes should only be used once per line. Placing two codes per line will not work.
WARNING
Exhibits must not be numbered unless the parties stipulate to numbered exhibits.
Numbered exhibits will not be accepted. Numbered exhibits will ONLY be accepted if they are stipulated to.
WARNING
If the exhibit is stipulated, please label it with the party designation and a number.
If the exhibit is stipulated, please label it with the party designation and a number.
WARNING
The evidence must be marked appropriately with the party designation and letter for identification.
The evidence must be marked appropriately with the party designation and letter for identification.
WARNING
The style and signature should be left-justified.
Finally, we have determined the ideal format for the style and the signature is a left justification:
INFO
Left justification is identified as the ideal format for the order style and signature.
Finally, we have determined the ideal format for the style and the signature is a left justification:
What formatting rules apply to filings in Sixteenth Judicial Circuit of Florida (Monroe County)?
Judge Timothy J. Koenig and Judge James W. Morgan III's formatting rule includes remove microsoft word field codes before submitting the proposed document.. Remove Microsoft Word field codes from a proposed order before submitting it.
Judge Bonnie J. Helms' formatting rule includes submit in word format.. Submit proposed orders in Word format and provide them to opposing counsel and any self-represented litigant.
Judge Mark H. Jones' formatting rule includes submit in word format. and include the correct djmca codes.. Proposed orders must be submitted in Word format with the correct DJMCA codes; an order not in Word format will not be entered and may be rejected without notice.
10 more rules answer this question.
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Back to all rules for this courtPage & Word Limits
Maximum page counts and word limits for motions, briefs, and other filings by judge.
Courtesy Copy Requirements
When and how to deliver courtesy copies to chambers, including triggers, timing, and formatting.
Electronic Filing Rules
Electronic filing requirements, permitted filing channels, EFSP portals, and exceptions.
Filing Timing and Cure Windows
Filing cutoffs, deemed-filed rules, rejection handling, cure periods, and outage procedures.