3rd Judicial Circuit Court, Madison County, Illinois Document Format Requirements

CRITICALCivil cases

Word-processing documents transferred to LNFS over the Internet must not contain visual representations of filing attorneys’ signatures.

Word-processing documents transferred to LNFS via the Internet will not contain visual representations of the filing attorneys' signatures.

CRITICALCivil cases

A party serving a Supplemental or Amended Master Fact Witness Disclosure must clearly identify newly added witnesses and new information about previously listed witnesses using bold type, highlighting, underlining, or another clear method.

Any party who serves a Supplemental or Amended Master Fact Witness Disclosure shall indicate in bold type, highlighting, underlining or otherwise specifying any newly added Fact Witnesses or information about which previously listed witnesses will testify.

CRITICAL

Electronically filed pleadings and documents must conform to administrative order 2005-F-30.

and shall conform with administrative order 2005-F-30.

CRITICAL

The first page of an electronic document must have a blank space of at least 2 by 2 inches in the upper-right corner for the Clerk’s file stamp.

The first page of the electronic document shall contain a blank space, measuring at least 2 inches by 2 inches, from the upper right corner, to provide space for the application of the Clerk’s file stamp.

CRITICAL

All document(s) shall be capable of being printed, without the need for modification by the Clerk, in conformance with the following standards and as required for documents conventionally filed: 1. Electronic documents should print on individual sheets measuring 8.5 inches by 11 inches. 2. The text of documents filed electronically shall use the color black. Signatures and dates may be in contrasting colors provided they will print legibly. 3. The electronic document shall have a clean margin of at least one inch

All document(s) shall be capable of being printed, without the need for modification by the Clerk, in conformance with the following standards and as required for documents conventionally filed: 1. Electronic documents should print on individual sheets measuring 8.5 inches by 11 inches. 2. The text of documents filed electronically shall use the color black. Signatures and dates may be in contrasting colors provided they will print legibly. 3. The electronic document shall have a clean margin of at least one inch

CRITICALCivil cases

Interrogatory answers must be separate, full, in writing, and under oath; answering in the space provided is permitted.

The plaintiff, plaintiff's Name, is hereby notified to answer the following interrogatories separately and fully in writing, under oath and within twenty-eight (28) days after service of these interrogatories, all in accordance with Supreme Court Rule 213(c); these interrogatories may be answered on these interrogatories in the space provided:

CRITICAL

A remote-appearance request must be in writing.

The request must be in writing

CRITICAL

Format

PDF

E-filed documents must be compatible PDFs; word-processed documents must be converted directly to PDF rather than scanned, and scanning should be avoided whenever possible.

An e-filed document must be in PDF format compatible with the latest version of Adobe Reader. An e-filed document created by a word processing program must not be a scan of the original but must instead be converted directly into a PDF file using Adobe Acrobat, a word processing program’s PDF conversion utility, or another software program. Whenever possible, scanning should be avoided.

CRITICALCivil cases

Claims on behalf of a group or class of claimants are prohibited.

No claims on behalf of a group or class of claimants shall be permitted.

CRITICAL

Electronically filed documents must conform to the applicable formatting rules for paper pleadings.

accordance with the applicable rules governing formatting of paper pleadings.

CRITICALCivil cases

Once assigned, a Trial Setting cause number must remain unchanged even if the trial is reset for a new date.

Once a Trial Setting is assigned, a cause number shall not be changed even if the Trial Setting is reset for a new trial date.

CRITICAL

Format

PDF

A proposed order submitted in a case must be generated directly from the word-processing program as a PDF.

In the event that proposed orders are submitted in a case, the PDF of the proposed order must be generated directly from the word processing program.

CRITICAL

An e-filed document must not be alterable by the vendor and must print with the same contents and format as in its authoring program.

Any electronically filed document must be unalterable by the vendor and be able to be printed with the same contents and formats as if printed from its authoring program.

CRITICALCivil cases

All filings must be made on an individual basis.

All filings shall be on an individual basis.

CRITICAL

An electronically filed document must be unalterable by the vendor and printable with the same contents and formatting as its authoring program.

Any electronically filed document must be unalterable by the vendor (such as PDF), and be able to be printed with the same contents and formats as if printed from its authoring program.

CRITICALCivil cases

Supplemental or amended master deposition designations must clearly identify newly added or supplemented designations using bold type, highlighting, underlining, or another specified method.

Any party who serves Supplemental or Amended Master Deposition Designations shall indicate in bold type, highlighting, underlining or otherwise specify deposition designations which are being added for the first time or which are being supplemented.

CRITICAL

Electronically filed document text must be black; signatures and dates may use contrasting colors if they print legibly.

2. The text of documents filed electronically shall use the color black. Signatures and dates may be in contrasting colors provided they will print legibly.

CRITICAL

Margins

top 0.5 in, bottom 0.5 in, left 0.5 in, right 0.5 in

Electronic documents must have clean margins of at least one-half inch on every side; margins may contain nonessential notations that do not affect validity.

3. The electronic document shall have a clean margin of at least one-half inch on the top, bottom and each side. Margins may be used for non- essential notations that will not affect the validity of the document, including but not limited to form numbers, page numbers and customer notations.

CRITICAL

The first page of an electronic document must reserve a blank space of at least 2 by 2 inches in the upper-right corner for the Clerk’s file stamp.

4. The first page of the electronic document shall contain a blank space, measuring at least 2 inches by 2 inches, from the upper right corner, to provide space for the application of the Clerk’s file stamp.

CRITICALCivil cases

The expert tender must be in writing and made at least seven days before the proposed deposition.

The tender shall be in writing and at least seven (7) days in advance of the proposed deposition date.

WARNINGCivil cases

Supplemental or amended master exhibit lists must clearly identify each exhibit being added for the first time, using bold type, highlighting, underlining, or another method.

Supplemental or Amended Master Exhibit Lists shall indicate in bold type, highlighting, underlining or otherwise specify any Exhibit which is being added for the first time.

WARNINGCivil cases

Users should title documents so the document and the party submitting it are clearly identified.

All users should title their documents to clearly identify the document and the party on whose behalf such document is being submitted.

WARNING

Margins may be used for nonessential notations that will not affect the document’s validity.

Margins may be used for non- essential notations that will not affect the validity of the document, including but not limited to form numbers, page numbers and customer notations.

WARNING

Electronically filed pleadings should follow the formatting rules for paper pleadings to the extent practicable.

All electronically filed pleadings shall, to the extent practicable, be formatted in accordance with the applicable rules governing formatting of paper pleadings.

WARNING

Electronic documents should print on individual 8.5-by-11-inch sheets.

1. Electronic documents should print on individual sheets measuring 8.5 inches by 11 inches.

WARNINGCivil cases

A report of termination or no agreement must use the same format or a form supplied by the Court.

The mediator shall report any Termination or No Agreement on the same format or on a form supplied by the Court.

WARNINGCivil cases

Supplemental or amended expert disclosures must clearly identify newly added experts or information using bold type, highlighting, underlining, or another specified method.

Any party who serves Supplemental or Amended Expert Witness Disclosure shall indicate in bold type, highlighting, underlining or otherwise specify any newly added expert witnesses or information about which previously listed expert witnesses will testify.

WARNINGCivil cases

Users should title documents so the document and the party submitting it are clearly identified.

All users should title their documents to clearly identify the document and the party on whose behalf such document is being submitted.

WARNINGCivil cases

The agreement report must use the same format or form supplied by the court.

The report shall be in the same format or on the same form as supplied by the court.

WARNINGCivil cases

Applies to

Master deposition designation

Supplemental or amended master deposition designations must identify newly added or supplemented designations using bold type, highlighting, underlining, or another method.

Any party who serves Supplemental or Amended Master Deposition Designations shall indicate in bold type, highlighting, underlining or otherwise specify deposition designations which are being added for the first time or which are being supplemented.

WARNINGCivil cases

New experts or information in a supplemental or amended expert disclosure must be indicated in bold, highlighted, underlined, or otherwise specified.

Any party who serves Supplemental or Amended Expert Witness Disclosure shall indicate in bold type, highlighting, underlining or otherwise specify any newly added expert witnesses or information about which previously listed expert witnesses will testify.

WARNINGCivil cases

Supplemental or amended master exhibit lists must identify newly added exhibits using bold type, highlighting, underlining, or another specified method.

Supplemental or Amended Master Exhibit Lists shall indicate in bold type, highlighting, underlining or otherwise specify any Exhibit which is being added for the first time.

INFOCivil cases

Attorneys may generate forms for eviction mediation cases if the forms are substantially similar to the court-approved forms.

Attorneys may generate forms for use in eviction mediation cases as long as they are substantially similar to the forms approved by the court.

INFOCivil cases

The Circuit Clerk may determine whether attorney-generated forms are substantially similar to the court-approved forms.

The Circuit Clerk may make the determination as to whether attorney-generated forms are substantially similar to the court-approved forms.

INFO

An e-filed document may contain specified hyperlinks, but material behind an external link is not part of the e-filing.

An e-filed document item may contain hyperlinks to another part of the same document, an external source cited in the document, an appendix item associated with the document, an embedded case, or a record cite. Any external material behind the link is not considered part of the e-filing.

INFOCivil cases

A Trial Setting cause number may use the stated firm, year, and trial-date coding format.

The cause number may be coded as follows. The cause number shall begin with [Plaintiff's Firm] A and be followed by a two digit number, a dash (-) and a four digit number. The two digit number shall reflect the year in which the Trial Setting is originally set for trial. The four digit number will reflect the month and day on which the Trial Setting is set for trial.

INFOCivil cases

A notice concerning the expiration of the limitation period for a dissolved corporation may use the “ALL CLAIMS ON THE ASBESTOS DEFERRED REGISTRY” caption.

Notices regarding the expiration of the five-year statute of limitations for dissolved corporation pursuant to the Business Corporation Act of 1983, 805 ILCS 5/12.80, as amended, or the dissolution statutes of other jurisdictions, may be filed using the "ALL CLAIMS ON THE ASBESTOS DEFERRED REGISTRY" caption.