Limits & Logistics
Document Limits
Courtesy Copies
Motion
Brief
Court-wideCourt Document, Exhibit
Court-wide- No Later Than 4 30 Pm Three Business Days Before Hearing
Courtesy copies
Court-wide- Hand Delivery
- Upon request
Communication
Phone
Clerk
Document Format Requirements2 rules
Counsel and parties shall use only the attached Rule 218 Case Management Order.
Exhibits must be separately labeled and paginated, and each exhibit’s cover page must identify the submitting party, exhibit number or letter, a short description, and the case number.
Court's wording
Whether hardcopy or e-filed, all exhibits shall be separately labeled and paginated. This shall be done through a cover page which shall include the name/title of the submitting party, an Exhibit number or letter, a short description, and a case number. Again, each exhibit shall be separately paginated. For example: Pl. Ex. A, p. 1.
Document Filing Requirements5 rules
(D) Rule 218 Case Management Order. Following each status hearing or case management conference, the attorneys of record and self-represented parties, if any, shall submit Rule 218 Case Management Order (form attached) which reflects case progress and status through the date of submission, goals for the next court date and the next court date.
Each exhibit must have a cover page listing the submitting party’s name or title, an exhibit number or letter, a short description, and a case number.
- Document
- Exhibit
Must include
- •Case number
Court's wording
Whether hardcopy or e-filed, all exhibits shall be separately labeled and paginated. This shall be done through a cover page which shall include the name/title of the submitting party, an Exhibit number or letter, a short description, and a case number.
In cases pending less than 12 months, proposed agreed orders must be identified as “Agreed” and e-filed through Odyssey.
Court's wording
## 2. Agreed Orders (applicable only for cases pending less than 12 months) All proposed agreed orders shall be clearly identified as “Agreed” and shall be e-filed through the Winnebago County e-filing system (Odyssey).
## 2. Agreed Orders (applicable only for cases pending less than 12 months) When filing agreed orders, the attorneys and parties shall submit a proposed Agreed Rule 218 Case Management Order (form attached). The agreed order shall reflect case progress and status through the date of submission, goals for the next court date and a future court date.
Non-compliant orders will be rejected.
Filing & Service rules
Electronic Filing Rules
In cases pending less than 12 months, proposed agreed orders must be e-filed through the Winnebago County e-filing system, Odyssey.
## 2. Agreed Orders (applicable only for cases pending less than 12 months) All proposed agreed orders shall be clearly identified as “Agreed” and shall be e-filed through the Winnebago County e-filing system (Odyssey).
Civil cases
Page 2 | 2. Agreed Orders (applicable only for cases pending less than 12 months)
Proposed exhibits may be submitted to the Court as hard copies delivered in care of the Assistant Trial Court Administrator or by e-filing through the Winnebago County system.
Unless otherwise ordered by the court, at least three (3) business days before any scheduled virtual hearing, the parties shall exchange and submit a copy of all proposed exhibits to the Court in one of two ways: (i) a hard copy delivered in care of the Assistant Trial Court Administrator Marie Hagerman; or (ii) by e-filing using the Winnebago County e-filing system.
Civil cases
Page 2 | 4. Virtual Hearings
An agreed HIPAA order may be e-filed through the Winnebago County e-filing system only if it bears the signature of counsel for the party whose medical records are at issue.
## 3. Agreed HIPAA Orders Agreed HIPAA Orders may be e-filed using the Winnebago County e-filing system provided the proposed Agreed HIPAA Order bears the signature of counsel for the party whose medical records are at issue.
Civil cases
Page 2 | 3. Agreed HIPAA Orders
Filing Timing and Cure Windows
Unless the court orders otherwise, copies of all proposed exhibits must be submitted to the Court at least three business days before a scheduled virtual hearing.
Unless otherwise ordered by the court, at least three (3) business days before any scheduled virtual hearing, the parties shall exchange and submit a copy of all proposed exhibits to the Court in one of two ways: (i) a hard copy delivered in care of the Assistant Trial Court Administrator Marie Hagerman; or (ii) by e-filing using the Winnebago County e-filing system.
Civil cases
Page 2 | 4. Virtual Hearings
In cases pending less than 12 months, the next court date must be no more than 120 days after the agreed order is filed.
## 2. Agreed Orders (applicable only for cases pending less than 12 months) The next court date shall be no more than 120 days from the date of filing.
Civil cases
Page 2 | 2. Agreed Orders (applicable only for cases pending less than 12 months)
Service and Proof of Service Rules
Unless the court orders otherwise, parties must exchange copies of all proposed exhibits at least three business days before a virtual hearing.
Unless otherwise ordered by the court, at least three (3) business days before any scheduled virtual hearing, the parties shall exchange and submit a copy of all proposed exhibits to the Court in one of two ways: (i) a hard copy delivered in care of the Assistant Trial Court Administrator Marie Hagerman; or (ii) by e-filing using the Winnebago County e-filing system.
Civil cases
Page 2 | 4. Virtual Hearings
Courtesy Copy Requirements
Do not submit motion courtesy copies to the presiding judge before a motion presentment hearing; the court will decide at the hearing whether copies are needed.
## 1. Status Hearings, Case Management Conferences, Motion Presentment Hearings (B) No Courtesy Copies of Motions. Do not submit courtesy copies of motions to the presiding judge in advance of the motion presentment hearing. The necessity of courtesy copies of motions and memoranda will be determined, in the discretion of court, at the time of the motion presentment hearing.
Civil cases
Page 1 | 1. Status Hearings, Case Management Conferences, Motion Presentment Hearings
Pre-Motion Conference Requirements
In cases pending less than 12 months, attorneys and self-represented parties must confer before the next scheduled status hearing, case management conference, or motion presentment hearing about agreed disposition, and matters that can be handled that way must be disposed of by agreed order.
## 2. Agreed Orders (applicable only for cases pending less than 12 months) Attorneys of record and self-represented parties, if any, shall confer prior to the next scheduled status hearing, case management conference and/or motion presentment hearing to determine whether the matter can be handled via an agreed order, and all matters that can be so handled shall be disposed of via agreed order.
Civil cases
Page 2 | 2. Agreed Orders (applicable only for cases pending less than 12 months)
Adjournment & Extension Requirements
In cases pending less than 12 months, parties may not continue a jury trial, bench trial, or other evidentiary hearing by agreement; a desired continuance requires one or both parties to file and present a motion complying with applicable law and rules.
## 2. Agreed Orders (applicable only for cases pending less than 12 months) Cases scheduled for jury trial, bench trial or other evidentiary hearing may not be continued by agreement of the parties. In the event a continuance is desired, one or both parties shall file and present a motion to continue which complies with Illinois Code of Civil Procedure and applicable Supreme Court Rules.
Civil cases
Page 2 | 2. Agreed Orders (applicable only for cases pending less than 12 months)
Chambers Communication Rules
In cases pending less than 12 months, hearing dates for oral arguments and evidentiary hearings must be secured from the presiding judge in open court.
## 2. Agreed Orders (applicable only for cases pending less than 12 months) Hearing dates for oral arguments and evidentiary hearings must be secured from the presiding judge in open court.
Civil cases
Page 2 | 2. Agreed Orders (applicable only for cases pending less than 12 months)
In cases pending less than 12 months, do not email proposed agreed orders to the presiding judge, Trial Court Administrator, or Circuit Clerk.
## 2. Agreed Orders (applicable only for cases pending less than 12 months) Do not email proposed agreed orders to the presiding judge, the Trial Court Administrator or the Circuit Clerk.
Civil cases
Page 2 | 2. Agreed Orders (applicable only for cases pending less than 12 months)
Do not email exhibits to the presiding judge unless prior authorization is obtained.
Absent prior authorization, do not email exhibits to the presiding judge.
Civil cases
Page 2 | 4. Virtual Hearings
The Zoom meeting identification number is available through the Circuit Clerk’s Office at 815-319-4550.
The meeting identification number necessary to join the court’s standing monthly Zoom meeting is available through the Winnebago County Circuit Clerk’s Office (815-319-4550).
Civil cases
Page 1 | 1. Status Hearings, Case Management Conferences, Motion Presentment Hearings
For available status and case management dates in cases pending less than 12 months, contact the Circuit Clerk’s Office at 815-319-4550.
## 2. Agreed Orders (applicable only for cases pending less than 12 months) Contact the Winnebago County Circuit Clerk’s Office (815-319-4550) for available status and case management dates.
Civil cases
Page 2 | 2. Agreed Orders (applicable only for cases pending less than 12 months)