Sedgwick County District Court Chambers Communication Rules

CRITICAL

Contact

Email to chambers

Announcements requesting continuances on motions must be made to the Assigned Judge’s Division Email address.

Announcements for continuances on Motions must be made to the Assigned Judge’s Division Email address.

CRITICAL

Contact

Email

Extension requests after an NID has been prepared and mailed must be sent to the Assigned Judge through the Family Law Conference email address.

b. Once an NID has been prepared and mailed, a request for an extension of time must be made through the Assigned Judge’s Family Law Conference email address.

CRITICAL

Media outlets must maintain their own court calendars and confirm coverage permission with the trial judge in advance.

Media outlets are responsible for maintaining their own court calendar, and for confirming permission for camera and/or audio coverage with the trial judge in advance of the proceeding.

CRITICAL

All requests for camera or audio coverage must be directed to the media coordinator.

All requests for camera and/or audio coverage of court proceedings shall be directed to the media coordinator.

CRITICAL

A Property Surety must immediately report specified changes to letters of credit to the Clerk of the Court.

e) A Property Surety fails to immediately report to the Clerk of the Court any expiration, renewal, cancellation, suspension, or revocation of letters of credit previously reported as security for its bond obligations.

CRITICAL

Photographers and reporters must check in with the court before court begins to receive equipment-placement and other instructions.

Photographers/Reporters must check in with the court to receive instructions on where to set up equipment and to receive any special instructions, prior to the beginning of court.

CRITICAL

Media outlets are responsible for maintaining their own court calendars and confirming permission for camera or audio coverage with the Media Coordinator or trial judge in advance.

Media outlets are responsible for maintaining their own court calendar, and for confirming permission for camera and/or audio coverage with the Media Coordinator or the trial judge in advance of the proceeding.

CRITICAL

The Dispute Resolution Coordinator must be notified before a case is placed in any type of ADR.

No case can be placed in any type of ADR without the Dispute Resolution Coordinator being notified.

CRITICAL

Contact

Email

Announcements requesting continuances of motions must be made to the Assigned Judge’s Family Law Conference email address.

2. Announcements for continuances on Motions must be made to the Assigned Judge’s Family Law Conference email address.

CRITICAL

The parties or their attorneys must notify the ADR Coordinator in every case referred to ADR under Rule 423.

The parties or their attorneys shall notify the ADR Coordinator in all cases referred to Alternative Dispute Resolution referenced in Rule 423.

CRITICALCriminal cases

An attorney with conflicting jury trials in more than one court must notify the judges and ask them to resolve the conflict.

When an attorney has conflicting jury trials set in more than one court, the attorney is responsible for notifying the judges and must request that the judges resolve the conflict.

CRITICAL

Contact

Email to chambers

For email requests for guidance, copy each party’s attorney or the unrepresented party; copy the judge’s Division Email on any email discussing dates.

If the parties ask for guidance by email, each party’s attorney, or if unrepresented, the party him/herself shall be copied on the email. The judge’s Division Email address shall be copied on any email discussing dates.

CRITICAL

The parties must notify the ADR coordinator about supervised visits, Guardian Ad Litem appointments, court security requests, drug or alcohol tests, Family Court Services referrals, and other situations requiring court coordination with an outside agency.

The parties shall notify the ADR coordinator in all of the following situations. 1. Supervised visits 2. Appointment of Guardian Ad Litem 3. Requests for court security assistance, such as supervised property exchanges 4. Drug or alcohol tests 5. Child custody investigations, or any other referral to Family Court Services 6. All other situations where court coordination with an outside agency is necessary

CRITICAL

A property surety must immediately report to the Clerk of the Court any expiration, renewal, cancellation, suspension, or revocation of a letter of credit used as security.

A property surety shall immediately report any expiration, renewal, cancellation, suspension, or revocation of the same to the Clerk of the Court.

CRITICAL

Requesting media must determine which court has the case and follow up with that court about coverage permission.

It is the responsibility of the requesting media to ascertain to what court the case is assigned, and to follow up with that court regarding permission for cameras and/or audio coverage.

CRITICAL

Contact

Phone

Those who have been directed to report on probation or for interviews with Court Services Officers are directed to report by telephone and not report in

Those who have been directed to report on probation or for interviews with Court Services Officers are directed to report by telephone and not report in

CRITICALCriminal cases

Contact

Phone

Anyone directed to report on probation or for a Court Services interview should report by telephone rather than in person at a courthouse.

Anyone directed to report on probation or for interviews with Court Services officers should report by telephone, and NOT report to the courthouses in person.

CRITICAL

Contact

Email

Extension requests made after an NID is prepared and mailed must be sent through the Assigned Judge’s Division Email address.

Once an NID has been prepared and mailed, a request for an extension of time must be made through the Assigned Judge’s Division Email address.

CRITICAL

Contact

Email

The filing party must contemporaneously email the assigned judge to notify the judge of a non-standard provision.

The filing party shall communicate by making a note in the “Note from Filer” section on the e-file screen, AND by contemporaneously sending an email to the assigned judge notifying the judge of the non-standard provision.

CRITICALCriminal cases

A property surety must immediately report any expiration, renewal, cancellation, suspension, or revocation of its letters of credit to the Clerk of the Court.

A property surety shall immediately report any expiration, renewal, cancellation, suspension, or revocation of the same to the Clerk of the Court.

CRITICAL

The domestic conciliator must avoid ex parte communications with attorneys unless the referral order expressly permits them.

The domestic conciliator shall avoid ex parte communications with attorneys in the case, unless such communication is explicitly permitted in the referral Order.

CRITICAL

Requesting media must determine which court has the case and follow up with the Media Coordinator or that court about coverage permission.

It is the responsibility of the requesting media to ascertain to what court the case is assigned, and to follow up with the Media Coordinator or directly with the court regarding permission for cameras and/or audio coverage.

CRITICAL

A party announcing a case for trial must notify opposing counsel at least 24 hours before the scheduling meeting and notify the Court by noon on the meeting day.

A party wishing to announce a case for trial must advise opposing counsel of this announcement at least 24 hours in advance of this meeting and notify the Court of the announcement no later than noon on the day of the meeting.

CRITICALCriminal cases

The surety must notify the Chief Judge in writing when a Bail Agent is no longer authorized or employed, and file that notice with the Clerk of the District Court.

In addition, when Bail Agents are no longer authorized to write bonds or are no longer employed by the Surety, the surety shall notify the Chief Judge, in writing, within three (3) business days, that said person is no longer authorized by the surety to write appearance bonds, or serve as their bail agent and the notice shall be filed with the Clerk of the District Court.

CRITICALCriminal cases

A Property Surety must immediately report specified changes to previously reported letters of credit to the Clerk of the Court.

e) A Property Surety fails to immediately report to the Clerk of the Court any expiration, renewal, cancellation, suspension, or revocation of letters of credit previously reported as security for its bond obligations.

CRITICAL

Each party must notify the Clerk of the District Court in writing of a change of name, residence, or employer and business address within seven days.

Each party shall inform the Clerk of the District Court, in writing, of any change of name, residence and employer (with business address) within seven (7) days of a change.

CRITICAL

Contact

Email

The filing party must note the deviation in the e-file screen’s “Note from Filer” section and contemporaneously email the assigned judge about it.

The filing party shall communicate by making a note in the “Note from Filer” section on the e-file screen, AND by contemporaneously sending an email to the assigned judge notifying the judge of the deviated provision.

CRITICAL

Media outlets must verify permission for camera or audio coverage at each stage of a case.

Media outlets are responsible for verifying permission for camera and/or audio coverage of a particular case at each stage of the proceeding.

WARNING

Media outlets must verify permission for camera or audio coverage at each stage of a proceeding.

Media outlets are responsible for verifying permission for camera and/or audio coverage of a particular case at each stage of the proceeding.

WARNING

Contact

Email

Emails requesting guidance must copy each party’s attorney or, if unrepresented, the party; emails discussing dates must copy the judge’s Family Law Conference email address.

If the parties ask for guidance by email, each party’s attorney, or if unrepresented, the party him/herself shall be copied on the email. The judge’s Family Law Conference email address shall be copied on any email discussing dates.

WARNING

Media outlets must verify permission for coverage at each stage of the proceeding.

Media outlets are responsible for verifying permission for camera and/or audio coverage of a particular case at each stage of the proceeding.

WARNING

Media outlets are responsible for maintaining their own court calendars and confirming permission for camera or audio coverage with the Media Coordinator or trial judge before the proceeding.

Media outlets are responsible for maintaining their own court calendar, and for confirming permission for camera and/or audio coverage with the Media Coordinator or the trial judge in advance of the proceeding.

WARNING

Requesting media must determine which court is assigned and follow up with that court about coverage permission.

It is the responsibility of the requesting media to ascertain to what court the case is assigned, and to follow up with that court regarding permission for cameras and/or audio coverage.

WARNING

Photographers and reporters must check in with the court before court begins to receive equipment-placement and other instructions.

Photographers/Reporters must check in with the court to receive instructions on where to set up equipment and to receive any special instructions, prior to the beginning of court.

WARNING

Photographers and reporters must check in with the court before court begins to receive setup and other instructions.

Photographers/Reporters must check in with the court to receive instructions on where to set up equipment and to receive any special instructions, prior to the beginning of court.

WARNING

If a case has been reassigned, the media outlet should verify coverage permission with the new judge as soon as the hearing is scheduled.

If the case has been reassigned, the media outlet should verify that they still have permission for camera and/or audio coverage with the new judge as soon as the hearing is scheduled.

WARNING

Media outlets must maintain their own court calendar and confirm coverage permission with the trial judge before the proceeding.

Media outlets are responsible for maintaining their own court calendar, and for confirming permission for camera and/or audio coverage with the trial judge in advance of the proceeding.

WARNING

Approval to cover a preliminary hearing docket call may be assumed if a proper written request is on file, unless the court notifies the requester otherwise.

Approval of requests to cover the preliminary hearing docket call may be assumed, unless otherwise notified by the court, so long as a proper written request is on file with the court.

WARNINGCriminal cases

An attorney needing a hearing date must contact the Trial Judge’s aide to obtain an available date.

An attorney that needs a hearing date shall contact the Trial Judge’s aide for an available hearing date.

WARNING

If the case has been reassigned, the media outlet should verify that they still have permission for camera and/or audio coverage with the new judge as soon as the hearing is scheduled.

If the case has been reassigned, the media outlet should verify that they still have permission for camera and/or audio coverage with the new judge as soon as the hearing is scheduled.

WARNINGCriminal cases

Contact

Email

An attorney must respond to scheduling emails from a Trial Judge or the Judge’s aide.

If a Trial Judge or Trial Judge’s aide sends scheduling emails to an attorney, the attorney must respond.

WARNING

Media outlets are responsible for maintaining their own court calendar and must confirm permission for camera or audio coverage with the Media Coordinator or trial judge before the proceeding.

Media outlets are responsible for maintaining their own court calendar, and for confirming permission for camera and/or audio coverage with the Media Coordinator or the trial judge in advance of the proceeding.

WARNING

Requests for camera or audio coverage of civil proceedings should be directed to the media coordinator as soon as possible.

Request for camera and/or audio coverage of all civil court proceedings should be directed to the media coordinator as soon as possible.

WARNING

Requesting media must determine which court has the case and follow up with that court about permission for coverage.

It is the responsibility of the requesting media to ascertain to what court the case is assigned, and to follow up with that court regarding permission for cameras and/or audio coverage.

WARNING

Requesting media must determine which court is assigned and follow up with the Media Coordinator or that court about coverage permission.

It is the responsibility of the requesting media to ascertain to what court the case is assigned, and to follow up with the Media Coordinator or directly with the court regarding permission for cameras and/or audio coverage.

WARNING

First-appearance coverage requests should be sent to the media coordinator as early as possible; they will be forwarded immediately, and approval may be assumed unless the court says otherwise.

Requests for camera and/or audio coverage of first appearances should be directed to the media coordinator as early in the day as possible. Requests will be forwarded immediately to the court. Approval of requests may be assumed, unless otherwise notified by the court.

WARNING

If the fee remains unpaid two weeks after the initial request and no payment plan is agreed upon, the case manager, limited case manager, or mediator must notify the court.

If the fee is not paid within 2 weeks of the initial request, and no payment plan has been agreed upon, the case manager, limited case manager, or mediator shall notify the court.

WARNING

Contact

Phone

For trial scheduling, counsel or the parties should contact the assigned judge’s aide by telephone and select an available trial date.

Trials should be scheduled by contacting the Assigned Family Law Judge’s aide by telephone or by the Assigned Judge’s Division Email. Counsel and/or the parties should select a date for the trial from available dates.

WARNING

News and educational media and other covered persons must request permission in advance to record or transmit public proceedings.

The news and educational media and others - such as a publisher, editor, reporter, or other person employed by a newspaper, magazine, news wire service, television station, or radio station who gathers, receives, or processes information for communication to the public, or an online journal in the regular business of newsgathering and disseminating news or information to the public - must request specific permission in advance to use an electronic device to record and transmit public proceedings, including real-time coverage, in Kansas courts.

WARNING

For first appearances, requests should be directed to the media coordinator as early in the day as possible.

Requests for camera and/or audio coverage of first appearances should be directed to the media coordinator as early in the day as possible.