Northern District of Illinois Electronic Filing Rules

CRITICALCivil cases

Applies to

Pre trial memorandum

Plaintiff must e-file the jointly prepared Pre-Trial Memorandum 28 days before the conference and separately email a Microsoft Word version to the specified address.

28 days (4 weeks) before the Pre-Trial Conference, Plaintiff shall e-file the parties’ jointly prepared Pre-Trial Memorandum. Additionally, Plaintiff shall e- mail a Microsoft Word version of the Pre-Trial Memorandum to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Jury instructions

The jury-instructions filing must also be emailed to the specified address in Microsoft Word format on the day the pre-trial memorandum is due.

The jury-instructions filing also must be e-mailed to Proposed_Order_Valderrama@ilnd.uscourts.gov in Microsoft Word format the same day the Pre-Trial Memorandum is due.

CRITICALCivil cases

File the Pre-Trial Statement in CM/ECF using the Supplement event under Other Filings and Other Documents.

To e-file it, select the appropriate CM/ECF event, “Other Filings” and then “Other Documents,” and choose the Supplement event.

CRITICALCivil cases

Applies to

Objections to deposition designation chart

Plaintiff must separately email a Microsoft Word version of the deposition-designation objections to the specified address.

Separately, Plaintiff shall e-mail a Microsoft Word version of Plaintiff’s Objections to Defendant’s Deposition Designation Chart to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Objections to exhibit chart

Plaintiff must e-file objections to Defendant’s Exhibit Chart as part of Plaintiff’s Pre-Trial Objections.

Plaintiff shall then e-file Plaintiff’s Objections to Defendant’s Exhibit Chart as part of Plaintiff’s Pre-Trial Objections.

CRITICALCivil cases

Applies to

Objections to deposition designation chart

Defendant must separately email a Microsoft Word version of the objections to the specified address.

Separately, Defendant shall e-mail a Microsoft Word version of Defendant’s Objections to Plaintiff’s Deposition Designation Chart to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Pre trial objections

Plaintiff must e-file the specified Pre-Trial Objections through CM/ECF 35 days before the Pre-Trial Conference.

35 days (5 weeks) before the Pre-Trial Conference, Plaintiff shall e-file Plaintiff’s Pre-Trial Objections, comprised of the below items (listed in Section III.a– d) using CM/ECF.

CRITICALCivil cases

Applies to

Exhibit chart objections

Defendant must e-file the exhibit-chart objections as part of the Pre-Trial Statement and separately email a Word version to the specified chambers address.

Defendant shall then e-file Defendant’s Objections to Plaintiff’s Exhibit Chart as part of Defendant’s Pre-Trial Statement and Objections. Separately, Defendant shall e-mail a Microsoft Word version of Defendant’s Objections to Plaintiff’s Exhibit Chart to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Objections to deposition designation chart

Plaintiff must e-file objections to Defendant’s Deposition Designation Chart as part of Plaintiff’s Pre-Trial Objections.

Plaintiff shall then e-file Plaintiff’s Objections to Defendant’s Deposition Designation Chart as part of Plaintiff’s Pre-Trial Objections.

CRITICALCivil cases

Applies to

Pretrial statement

Defendant must e-file the Pre-Trial Statement and Objections using CM/ECF 42 days before the Pre-Trial Conference.

42 days (6 weeks) before the Pre-Trial Conference, Defendant shall e-file Defendant’s Pre-Trial Statement and Objections, comprised of the below items (listed in Section II.a–g) using CM/ECF.

CRITICALCivil cases

Applies to

Pre trial memorandum

Plaintiff must e-file the parties’ jointly prepared Pre-Trial Memorandum 28 days before the Pre-Trial Conference.

28 days (4 weeks) before the Pre-Trial Conference, Plaintiff shall e-file the parties’ jointly prepared Pre-Trial Memorandum.

CRITICALCivil cases

Applies to

Defendant pre trial statement and objections

Defendant must e-file the Pre-Trial Statement and Objections using CM/ECF 42 days before the Pre-Trial Conference.

42 days (6 weeks) before the Pre-Trial Conference, Defendant shall e-file Defendant’s Pre-Trial Statement and Objections, comprised of the below items (listed in Section II.a–g) using CM/ECF.

CRITICALCivil cases

Applies to

Objections to defendant deposition designation chart

Plaintiff must e-file the deposition-designation objections with the Pre-Trial Objections and separately email a Microsoft Word version to the specified address.

Plaintiff shall then e-file Plaintiff’s Objections to Defendant’s Deposition Designation Chart as part of Plaintiff’s Pre-Trial Objections. Separately, Plaintiff shall e-mail a Microsoft Word version of Plaintiff’s Objections to Defendant’s Deposition Designation Chart to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Objections to deposition designation chart

Defendant must e-file objections to Plaintiff’s Deposition Designation Chart as part of its Pre-Trial Statement and Objections.

Defendant shall then e-file Defendant’s Objections to Plaintiff’s Deposition Designation Chart as part of Defendant’s Pre-Trial Statement and Objections.

CRITICALCivil cases

Applies to

Pretrial statement

Plaintiff must e-file the Pre-Trial Statement and its listed components 49 days before the Pre-Trial Conference, subject to any controlling deadlines in the Court’s minute entry.

49 days (7 weeks) before the Pre-Trial Conference, Plaintiff shall e-file Plaintiff’s Pre-Trial Statement, comprised of the below items (listed in Section I.a–d) using CM/ECF.

CRITICALCivil cases

Applies to

Objections to exhibit chart

Defendant must e-file objections to Plaintiff’s Exhibit Chart as part of its Pre-Trial Statement and Objections.

Defendant shall then e-file Defendant’s Objections to Plaintiff’s Exhibit Chart as part of Defendant’s Pre-Trial Statement and Objections.

CRITICALCivil cases

Applies to

Objections to defendant exhibit chart

Plaintiff must e-file the exhibit-chart objections with the Pre-Trial Objections and separately email a Microsoft Word version to the specified address.

Plaintiff shall then e-file Plaintiff’s Objections to Defendant’s Exhibit Chart as part of Plaintiff’s Pre-Trial Objections. The Court’s statements regarding objections in Section II.d apply here as well. Separately, Plaintiff shall e-mail a Microsoft Word version of Plaintiff’s Objections to Defendant’s Exhibit Chart to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Pre trial objections

Plaintiff must e-file the Pre-Trial Objections using CM/ECF 35 days before the Pre-Trial Conference.

35 days (5 weeks) before the Pre-Trial Conference, Plaintiff shall e-file Plaintiff’s Pre-Trial Objections, comprised of the below items (listed in Section III.a– d) using CM/ECF.

CRITICALCivil cases

Applies to

Pre trial memorandum

Plaintiff must additionally email a Microsoft Word version of the Pre-Trial Memorandum to the specified address.

Additionally, Plaintiff shall e-mail a Microsoft Word version of the Pre-Trial Memorandum to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Objections to deposition designation chart

Defendant must e-file the objections as part of Defendant’s Pre-Trial Statement and Objections.

Defendant shall then e-file Defendant’s Objections to Plaintiff’s Deposition Designation Chart as part of Defendant’s Pre-Trial Statement and Objections.

CRITICALCivil cases

Applies to

Objections to exhibit chart

Plaintiff must separately email a Microsoft Word version of the exhibit-chart objections to the specified address.

Separately, Plaintiff shall e-mail a Microsoft Word version of Plaintiff’s Objections to Defendant’s Exhibit Chart to Proposed_Order_Valderrama@ilnd.uscourts.gov.

CRITICALCivil cases

Applies to

Motion in limine

Motions in limine must be electronically filed separately on CM/ECF.

The actual motions in limine are not to be bound with the proposed final Pretrial Order, but must be electronically filed separately on the CM/ECF system in accordance with the deadlines set by the Court.

CRITICAL

Applies to

Emergency filing

For emergency filings, the filer must bring the paper document to the court.

If the case is an emergency filing, the filer must bring the paper document.

CRITICAL

Applies to

All documents

E-Filers must file all documents electronically unless this General Order or the court permits otherwise.

E-Filers must file all documents in electronic form, except where this General Order or the court permits otherwise.

CRITICALCivil cases

Applies to

Adr certification

Parties, through their attorneys, must e-file the ADR certification with the court unless otherwise ordered.

Unless otherwise ordered, and no later than the date specified in the case management order, the parties, through their attorneys, must e-file with the court a certification

CRITICALCivil cases

Applies to

Settlement agreement and stipulation to dismiss

If a settlement is reached in mediation, the mediator assists the parties in drafting a settlement agreement and stipulation to dismiss within the same 14 days, and the executed documents must be electronically filed with the court.

Within the same 14 calendar days, if a settlement was reached, the mediator shall assist the parties in drafting a settlement agreement and a stipulation to dismiss which, once executed, is then electronically filed with the court.

CRITICALCivil cases

Applies to

Letter of complaint

The letter of complaint and accompanying declaration must not be filed in the case.

The letter of complaint and declaration shall not be filed in the case.

CRITICAL

Applies to

Petitions, motions, memoranda of law, and other pleadings and documents

Except as expressly provided and in exceptional circumstances preventing an E-Filer from filing electronically, all petitions, motions, memoranda of law, or other pleadings and documents required to be filed with the court after September 30, 2005 in connection with a case assigned to ECF shall be electronically filed.

Except as expressly provided and in exceptional circumstances preventing an E-Filer from filing electronically, all petitions, motions, memoranda of law, or other pleadings and documents required to be filed with the court after September 30, 2005 in connection with a case assigned to ECF shall be electronically filed.

CRITICAL

Applies to

Charging documents, warrants for arrest and summons, documents requiring a criminal defendant's signature, sealed complaints, bonds, letters of request, and other designated or court-ordered paper documents

Charging documents, arrest warrants and summons, defendant-signature documents, sealed complaints, bonds, letters of request, and other designated or court-ordered documents must not be filed electronically.

The following categories of documents are not to be filed electronically: (a) charging documents in a criminal case, including superseding indictments, superseding informations, and superseding complaints; (b) warrants for arrest and summons in criminal cases; (c) all documents that require the signature of a criminal defendant; (d) sealed complaints; (e) bonds; (f) letters of request; (g) other designated documents in accordance with procedures established by the Clerk of the Court; and (h) documents that the court expressly orders or permits to be filed in paper form.

CRITICAL

Applies to

Brief

Nothing in section VII of this General Order shall override the local rules regarding page limitations on specific types of documents. The pages of electronic documents should substantially comply with the page limitations contained in LR 5.2. Absent leave of court, the page limitations set forth in LR 7.1 applyto briefs filed in elecfronic form.

Nothing in section VII of this General Order shall override the local rules regarding page limitations on specific types of documents. The pages of electronic documents should substantially comply with the page limitations contained in LR 5.2. Absent leave of court, the page limitations set forth in LR 7.1 applyto briefs filed in elecfronic form.

CRITICAL

Applies to

Documents requiring multiple signatures

In ECF cases, documents requiring signatures of more than one party must be e-filed by scanned signatures, represented consent of the other parties, a notice of endorsement filed no later than three court days after filing, or another court-approved manner.

In cases assigned to ECF, documents requiring signatures of more than one party must be electonically filed either by: (1) fransmitting a scanned document containing all necessary signatures; (2) representing the consent of the other parties on the document; (3) identifring on the document the parties whose signatures are required and by the submission of a notice of endorsement by the other parties no later than three court days after filing; or (4) h any other manner approved by the court.

CRITICAL

following categories of documents shall be filed electronically: (a) administrative records; (b) state courtrecords in ahabeas co{pus case; (c) restricted, sealed, or in camera documents; (d) ex parte motions; (e) pretrial services reports and presentence reports; (0 applications pursuant to Mutual Legal Assistance Treaties (MLATs).

following categories of documents shall be filed electronically: (a) administrative records; (b) state courtrecords in ahabeas co{pus case; (c) restricted, sealed, or in camera documents; (d) ex parte motions; (e) pretrial services reports and presentence reports; (0 applications pursuant to Mutual Legal Assistance Treaties (MLATs).

CRITICALCivil cases

Applies to

Motion to be excused from mediation

The motion seeking excusal from in-person mediation attendance must be filed electronically, and a copy must be supplied to the mediator.

A person seeking to be excused must submit, no fewer than 15 calendar days before the date set for the mediation, an electronically filed motion and supply a copy to the mediator.

CRITICALCivil cases

Applies to

Mediator report

The mediator's written report of a material violation must not be filed in the case.

Such report shall not be filed in the case.

CRITICALCivil cases

Applies to

Mediation statement

Mediation statements must not be filed with the court.

(b) Prohibitions against Filing. The statements must not be filed.

CRITICAL

Login and password use is limited to the E-Filer and specifically authorized agents, and documents filed with the password are deemed authorized and signed by the E-Filer, who is responsible for associated charges.

Use of the login and password is limited to the E-Filer and agents specifically authorized by the E-Filer. The E-Filer shall be responsible for all applicable charges associated with use of the E-Filer's password, and any documents filed by use of the password shall be deemed authorized and signed by the E-Filer.

CRITICALCivil cases

Applies to

Motion to extend mediation deadline

Requests to extend the mediation deadline must be e-filed to the ADR Magistrate Judge.

Requests for extension of the deadline for conducting a mediation must be e-filed to the ADR Magistrate Judge, with a paper copy to the the mediator (if selected).

CRITICAL

All E-Filers must maintain a current and active e-mail address to receive Notices of Electronic Filing through ECF.

All E-Filers shall maintain a curre,nt and active e-mail address to receive Notices of Electronic Filing through ECF.

CRITICAL

E-Filers may not knowingly allow anyone other than an authorized agent to use their ECF password, and delegated filing by an authorized agent still constitutes the E-Filer's signature.

No E-Filer or other person may knowingly penrrit or cause to permit an E-Filer's password to be used by anyone other than an authorized agent of the E-Filer. Elecfronic filing may be delegated to an authoized agufi, who may use the login and password to transmit a filing. However, use of the login and password to transmit the filing constitutes a signature by the E-Filer, even when the E-Filer does not perform the physical act of filing.

CRITICAL

All civil, criminal, and admiralty cases are assigned to the ECF electronic filing system except specifically excepted categories of cases.

All civil, criminal, and admiralty cases are assigned to ECF except those categories of cases specifically excepted below.

CRITICAL

Applies to

Documents requiring original signatures

E-Filers must retain paper originals of electronically filed documents requiring another person's signature (e.g., affidavits, declarations) until 4 years after all appeal periods expire.

Documents that are electronically filed and require original signatures other than that of the E-Filer, e.g, affidaits, declarations, must be maintained in paper fonn by the E-Filer until 4 years after all time periods for appeals expire.

CRITICAL

An E-Filer's ECF login and password serve as the E-Filer's signature on all electronically filed documents, including for purposes of Fed. R. Civ. P. 11 and any other purpose requiring a signature.

The user login and password required to transmit documents to ECF serve as the E-Filer's signature on all elechonic documents filed with the court. They also serve as a signature for purposes of Fed. R. Civ. P. 11, the Federal Rules of Civil Procedure, the Federal Rules of Criminal Procedure, the local rules of this court, and.any other purpose for which a signature is required in connection with proceedings before the court.

CRITICAL

Parties in custody may not register as E-Filers, and an E-Filer placed in custody during the action must promptly advise the Clerk to terminate the registration.

Parties who are in custody are not permitted to register as E-Filers. Iq dr.rring the course of the action, aparty who is registered as an E-Filer is placed in custody, the E-Filer shall promptly advise the Clerk of the Court to terminate the E-Filer's registration as an E-Filer.

CRITICAL

Email or fax transmissions to court staff do not constitute a filing.

An email or fax transmission to court staff does not constitute a filing.

CRITICALCivil cases

Applies to

Pretrial order

The Proposed Pretrial Order must be filed on the docket through the specified CM/ECF event.

The Proposed Pretrial Order must also be filed on the docket by selecting “Other Filings” and then “Other Documents,” and choosing the Proposed Pretrial Order event in CM/ECF.

CRITICALCivil cases

Applies to

Final pretrial order

The Final Pretrial Order must be filed electronically on the docket using the Proposed Pretrial Order event in CM/ECF.

Final Pretrial Order must also be filed on the docket by selecting “Other Filings” and then “Other Documents” and choosing the Proposed Pretrial Order event in CM/ECF.

CRITICALCivil cases

Applies to

Status report

The status report must be e-filed, and one courtesy copy must be delivered to the courtroom deputy in Room 1914.

Please e-file the status report and deliver one courtesy copy to Courtroom Deputy Theresa Kinney in Room 1914.

CRITICALCivil cases

Applies to

Mediation statement

Mediation statements are confidential, subject to Federal Rule of Evidence 408, and must not be filed on the public docket.

These statements are confidential and subject to Federal Rule of Evidence 408, and they are not to be filed on the public docket.

CRITICALCivil cases

Applies to

Joint status report

The parties must electronically file a joint status report and deliver a courtesy copy to chambers at least three business days before the status conference.

the parties are required to electronically file a joint status report and deliver a courtesy copy to Judge McShain’s chambers at least three business days before the status conference.

CRITICALCivil cases

Settlement letters are prohibited from being filed with the Clerk’s Office, are not part of the court record, and are not admissible as evidence.

Settlement letters are not to be filed with the Clerk’s Office, will not be made part of the Court’s record, and will not be admissible as evidence.